Colgate University - Administrative Department Coordinator, Campus Safety
Colgate University
Administrative Department Coordinator, Campus Safety
Requisition Number: 2022S152Posting
Full Time/Part Time: Full Time
Division: Dean of the College
Department: Campus Safety
Department Statement:
The Colgate University Campus Safety team endeavors to identify and resolve safety and security barriers while also educating the campus community in the delivery and application of safety services and practices that create a thriving campus environment for all to live, work, learn, teach and develop. Consistent with the educational aims of Colgate University, we are committed to building community partnerships that foster mutual trust and respect; and, to delivering services in a fair, impartial, collaborative, and compassionate manner, with awareness of the diverse experiences of
Colgate’s students, faculty, staff, and guests.
Accountabilities:
This position supports a 24/7 department (weekends, evenings, holidays and occasions when the campus is closed), this position is subject to essential personnel reporting and provides an array of unique administrative and operational support to the various service areas under Campus Safety purview. Specific areas responsibilities include providing case support for officers and direct supports, provide Colgate licenses for students, crime prevention education and programming support, parking, permits and vehicle information updates, card access, special event, billing management, and support for crime reporting. This full-time position is at 40 hrs/week.
Responsibilities include coordination of the daily operations of the department. Specific accountabilities include: greet visitors and ensure reception area creates a welcoming environment; ensure efficient execution of administrative procedures and processes central to the department; respond in a timely manner to requests for information and refer to other resources as appropriate; manage calendars, itineraries, contacts and correspondence of department; coordinate with vendors and service providers; assist with onboarding new employees; and maintain adequate office supplies and other material required for the operation of the department, which may include researching services and pricing, processing quotes, creating PO's and requisitions and submitting for timely payment.
Maintain department records, research information, analyze data, prepare reports, edit and format documents and presentations, and produce standard reports.
Responsible for departmental communication to include: website maintenance, newsletters, posters, invitations, etc.
Responsible for all aspects of planning and execution of department events and functions, including travel arrangements.
Monitor departmental budgets and report on status, variances, and potential issues.
Responsible for building and/or room scheduling and service requests, as required.
Coordinate work and/or schedules of student or casual wage employees, as assigned, including processing web time entry.
May be responsible for the timely and efficient execution of special projects, additional activities, committees and other work unique to the department, division or function, as assigned.
This position has been designated as a Campus Security Authority (CSA), in accordance with the federal statutory requirements of the Jeanne Clery Act. CSAs are required to and responsible for reporting allegations of crimes they receive from students and employees to the Campus Safety Department.
Professional Experience/Qualifications
- A minimum of one to three years of administrative experience with progressive responsibilities is required.
- A detail-oriented approach is required.
- Must be able to schedule and coordinate meetings and other events.
- Must be able to work well in a high foot traffic area.
- Flexibility and the ability to manage multiple tasks and priorities is crucial.
- Must have solid judgement and be capable of strong communication and problem-solving.
- Must have solid skills and experience with Microsoft Office and/or Google Suite of products as well as the ability to cull and consolidate data for reports.
- Excellent verbal and written communication skills and a high regard for detail are required.
- Strong customer service experience and the ability to professionally greet staff, visitors and students, serve as a resource and coordinate requests with multiple stakeholders.
- Must be capable of working collegially with diverse groups of faculty, staff, students and community members.
- Experience with timely and efficient execution of special projects.
Preferred Qualifications
- Three or more years of administrative experience is preferred.
- Familiarity with Safety/Security/Life Safety Software, hardware, systems and programs.
Education
- A minimum of an Associate’s degree is required, or a combination of education and experience from which comparable skills are attained.
Other Information
Work Schedule:
Monday – Friday; 8:30am – 5:00pm with occasional evenings and weekends as needed to help support the department and university.
Job Open Date:
11/16/2022
Job Close Date:
12/22/2022
Open Until Filled
Yes
Special Instructions Summary
EEO Statement
It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.
Clery Act
CAMPUS CRIME REPORTING AND STATISTICS
The Campus Safety Department will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. To obtain a copy, contact the Campus Safety Compliance Manager via e-mail at cusafety@colgate.edu. You may also access the report from the Campus Safety web page at: https://www.colgate.edu/offices/support/campussafety.
To view the full job posting and apply for this position, go to: https://apptrkr.com/3659503
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