University of New Orleans - Accounts Payable Manager
Accounts Payable Manager
University of New Orleans
This Accounts Payable Manager position at the University of New Orleans is a great career opportunity for a motivated professional. UNO offers stable employment in a positive environment with a great benefits package.
Job Summary
- The Accounts Payable Manager is responsible for the accurate processing of all University payments
including vendor invoices, travel advances and vouchers, employee reimbursements, contractual and
honorarium check requests, wires and student excess credit refunds. This position works closely and
cooperatively with other units within the Division of Business Affairs and user departments to accomplish
shared goals and objectives in support of the institutional mission.
- Ensures payments to suppliers and vendors are timely and comply with all applicable state, federal, and
University of Louisiana System laws and regulations.
- Ensures that all employees receive prompt reimbursement for travel and other expenses with adherence to applicable state regulations and UNO policies.
- Ensures checks and direct deposits are routed to banks, departments, and vendors in a timely manner.
- Ensures the timely performance of all bank processing including release of positive pay and ACH files, stop payments, voids, and payment inquiries.
- Ensures timely and accurate preparation of online journal entries involving AP transactions, such as utility
distribution, and other reconciliations as necessary.
- Audits and processes payments subject to 1099 and 1042S reporting.
- Ensures that W-9's are received prior to payment and establishes and maintains a process to monitor
vendor-withholding types assigned in the vendor database. Reviews and reconciles quarterly reports of
1099/1042S payments and records payments/charges made to 1099/1042S accounts not processed in the
Accounts Payable System, such as wire transfers made to international program contractors.
- Coordinates and maintains procedures to review all documents/payments made through Accounts Payable on the 1099/1042S accounts. Generates 1099 files for submission to the Internal Revenue Service and processes any corrections through form 1096. Generates listing of AP transactions made to foreign nationals and coordinates the reporting of taxation with Business Affairs;
- Responsible for the audit and reimbursement of travel expenses in accordance with all State, UL System and University policies and procedures in an efficient and customer friendly manner;
- Oversees the reconciliation and posting of all International Travel Program expenses;
- Provides leadership and guidance to the department's staff. Ensures that the Office produces high quality work products and that prompt and timely customer service to the supplier community and employee is
emphasized.
- Responsible for the management of the State Travel and P-Card programs. This includes training, setting
card limits, cancelling cards, running monthly audit reports, working with state personnel, handling internal,
external and legislative auditors, and booking flights on the CBA. Has the role of Travel Card CBA approver and second level reviewer for the P-Card Program.
- Coordinates with the Payroll Office regarding all taxable income payments made to employees via the
Accounts Payable processes. These include moving expenses, single day meals, and employee awards,
etc. as required by the Internal Revenue Service to be included on W-2 forms.
Required Qualifications
- Bachelor's degree in Accounting, Business Administration or related discipline.
- At least five years of responsible accounting and managerial work experience with at least two of those years in a supervisory role.
- Knowledge of computer based accounting systems with experience in a large-scale automated accounting operation.
- Good communication skills.
- The ability to work effectively with others.
Desired Qualifications
- ​Master's degree in Accounting, Business Administration, and/or CPA certification is desirable.
- Experience with computer-based fund accounting system in a university setting.
- Experience with PeopleSoft or Workday software.
To apply, please visit: https://apptrkr.com/3041187
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