Deputy Project Manager
Inter-Con Security Systems, Inc. (ICS) on assignment at the Bill & Melinda Gates Foundation: Position Description
Title: Deputy Project Manager
Summary:
The Deputy Project Manager (DPM) assists the Project Manager with the oversight of the administration and operations of the ICS physical security team. The management staff consists of an Project Manager, Deputy Project Manager, Training Manager and HR/Payroll Administrator. Security operations include the physical security force, receptionist team and Global Security Operations Center (GSOC). At the direction of the Project Manager, the DPM will supervise general security operations and may assist with contract administration, budgeting, expenditures, procurement, and contract modifications/additions. The DPM will serve as project manager for various initiatives, including technology/system and building modifications. He/she will work closely with IT and Facitilites Department personnel.
The DPM will possess strong project management skills and will be able to write clearly and effectively, and is a consensus-builder with good leadership skills. The DPM will provide critical counsel to the PM and the foundation on a variety of future and current operational issues and will be responsible for effective coordination of executing foundation security requirements through the ICS management staff.
Responsibilities:
Supports and advises the Project Manager on all issues related to improving operations to support foundation Security Program objectives
- The DPM supports the development (future operations) of policies, systems and procedures that reflect Security Program needs and that will increase efficiency through operational excellence. Coordinates with other foundation partners to ensure a well orchestrated development of security programs.
- Coordinates ICS Management Staff:
o Facilitates effective working relationships, overflow support, and workload balancing among staff members;
o Facilitates regular communications with and meetings of the ICS staff to ensure awareness of upcoming events and sharing of best practices.
- Provides critical counsel to the ICS Management Staff and the foundation regarding physical security requirements
- Collects and reports operational metrics to ICS and the foundation to ensure continued effective and efficient execution of the contract.
Qualifications:
- Bachelor’s degree or ten years of security/law enforcement/military experience
- Experience as a corporate security manager or law enforcement
- Demonstrated Project/Program Management experience
- Demonstrated commitment to the security team mission
- Experience working with high-level individuals in complex, unstructured situations
- Prior experience in organizational coordination, including managing complex internal and external interactions and relationships
- Ability to effectively prioritize projects, completing work in a timely and through manner
- History of success in roles requiring logical, systematic thinking while managing multiple priorities in a changing environment
- Has a track record of linking plans and operational strategies using project management disciplines and approaches
- Must have excellent writing and analytical skills
- Must be able to create and cultivate trust and transparency in all relationships
Competencies:
- Comfort/fluency in multiple security disciplines including modeling, physical security, receptionist and shuttle service disciplines into an overall security strategy.
- Requires the ability to adjust priorities to multiple demands and unanticipated events as well as adjust decisions and actions to new information.
- Ability to adapt and show resilience in response to changing circumstances. Treats change and new situations as opportunities for learning and growth.
- Requires the ability to build positive working relationships. Ability to build and value interpersonal relationships. Competency in building long term relationships consistent with current and future needs.
- Requires the ability to attend to and verify the accuracy and completeness of detailed information.
- Requires the ability and willingness to take ownership of work activities and ensure they are completed accurately, efficiently and in a timely manner. Includes being reliable, trusted and accountable for completing work activities.
- Ability to plan and organize time to work both productively and efficiently. Ability to balance priorities with minimal direction; determine long and short term priorities.
- Ability to effectively demonstrate understanding, communicate and clarify meaning for others.
Reports to: Project Manager
The statements in this description represent typical elements, criteria and general work performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills for this job.