Administrative Specialist II/Data Base Specialist
- Summary
- The Department of Community and Human Services values diverse perspectives and life experiences. The Department encourages people of all backgrounds to apply, including Black, Indigenous, and People of Color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with lived experiences.
King County's Department of Community and Human Services (DCHS) provides equitable opportunities for people to be healthy, happy, and connected to community.
King County's Children, Youth and Young Adults Direct Services programs (CYYADS) provide employment and education services to youth and young adults, residing within King County.
This position provides data entry and technical support services to the CYYA Direct Services team, and customer service to internal and external customers. This is a complex support position that requires intermediate level skills, knowledge, strong customer service, and ability to work within a team with limited supervision.
WHO MAY APPLY: This position is open to all qualified candidates that meet the minimum qualifications. This posting may be used for filling similar positions over the next six months.
REQUIRED MATERIALS: Candidates who wish to be considered for this position must submit an online King County application and respond to the supplemental questions. Your application may be rejected as incomplete if you do not include the requested and relevant information in the online application and supplemental questionnaire. Applications and/or supplemental questionnaires that state, “see my resume” are considered incomplete and will not be considered to be competitive.
WORK SCHEDULE/CONDITIONS: This position is scheduled to work 40 hours per week, Monday - Friday, 8am - 5pm. This position meets the provisions of the Fair Labor Standards Act and is overtime eligible with supervisory pre-approval.Teleworking Requirement
The work associated with this position will be performed through a combination of teleworking complemented with onsite work and meetings as needed. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.
King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.
RECRUITER: Susan Churchill, susan.churchill@kingcounty.gov - Job Duties
- Enter information, activities and outcomes into appropriate database(s).
- Create, maintain, and review files and database reports to ensure that information from all sources is accurate and internally consistent.
- Create, organize and file participant records in both physical and electronic form.
- Ensure that data entry into the system and reports are accurate.
- Assist in the preparation and certification of participant files as required by federal and state audits.
- May help provide front desk coverage for CYYA Direct Services front desk locations: Greet customers and visitors. Assist customers and help them gain access to needed staff/services.
- Answer phones and provide information.
- Support other team members as needed.
- Perform other duties as assigned.
- Experience, Qualifications, Knowledge, Skills
- Strong customer service skills and demonstrated ability to work effectively in a multi-disciplinary team.
- Experience in utilizing a database or databases including thorough understanding of all screens, definitions, and data entry procedures.
- Strong ability to work in a team environment and complete all tasks in an effective and efficient manner.
- Intermediate proficiency in the use of personal computers, with working knowledge of MS Word, Excel, Access, and Outlook.
- Skilled in operation of a variety of office equipment.
- Demonstrated ability to understand and execute complex verbal and written instructions and maintain confidentiality.
- Experience in basic mathematics, organizational skills and research skills.
- Demonstrated ability in use of proper English grammar, usage and spelling, and ability to suggest and make appropriated corrections.
- Demonstrated ability to prioritize workload, work under pressure with tight timelines and changing priorities.
- Excellent reading comprehension, reasoning, writing and oral communication skills are required.
- Demonstrated ability to work independently and as a team member in a diverse environment.
- Ability to be flexible and accept a wide-variety of tasks to support a changing and fast-paced environment.
- Experience in utilizing a database or databases for employment and education including thorough understanding of all screens, definitions, data entry procedures, and report functions.
- Experience with CYYA Direct Service programs and participants.
- Supplemental Information
Forbes recently named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
COVID-19 Vaccination Requirement
King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.
As a condition of employment, prior to a final offer of employment, you will be required to:- submit proof of vaccination, or
- have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
The Executive Branch includes employees in the Executive branch, the Assessor's Office, Elections, the King County Sheriff's Office, and the Executive Office.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
- Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
- Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
- Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
- Transportation program and ORCA transit pass
- 10 paid holidays each year (plus 2 personal holidays)
- Generous vacation and paid sick leave
- Paid parental leave, family and medical leaves, and volunteer leave
- Flexible Spending Account
- Wellness programs
- Onsite gyms and activity centers
- Employee giving program
- Employee assistance programs
- Flexible schedules and telecommuting options, depending on position
- Training and career development programs
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
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01Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? Do you possess the skills and abilities to qualify for this position?
- Yes, I was given a layoff notice from my role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.
- No.
02If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff03Please identify your proficiency in Microsoft Word.- Beginner
- Intermediate
- Advanced
04Please identify your proficiency in Outlook.- Beginner
- Intermediate
- Advanced
05Please identify your proficiency in Excel.- Beginner
- Intermediate
- Advanced
06Please identify your proficiency in Access.- Beginner
- Intermediate
- Advanced
07Please describe your experience in with data bases. Please include the organization name and dates.08Please describe your experience using an equitable and social justice driven approach when completing tasks, interacting with colleagues and the public.Required Question