Administrative Specialist II (Nurse Family Partnership)
King County
Seattle, WA
Full-time
Health Administration
Posted on November 26, 2024
Salary
$26.09 - $33.08 Hourly
Location
Seattle, WA
Job Type
Career Service, Full Time, 40 hrs/week
Job Number
2024CF23084
Department
DPH - Public Health
Division
Community Health Services
Opening Date
11/25/2024
Closing Date
12/8/2024 11:59 PM Pacific
FLSA
Non-Exempt
Bargaining Unit
C9 : PROTEC17-DPH, DCHS-Admin
Full- or Part-Time
Full Time
Position Summary
The Administrative Specialist II for the Nurse-Family Partnership (NFP) program at Downtown Public Health will provide administrative support for 8 nurses and one supervisor, within the structure of a national evidence-based home visiting program. This position provides supports health care services that are provided to economically, socially and culturally diverse first-time parents. The person in this position will interact with client data from the time the referral is received until the family graduates (possibly a 2.5-year time frame). The Administrative Specialist II in the NFP program is expected to consistently maintain quality data and excellent customer service.
Background
Downtown Public Health center is a vibrant urban community and the clinic is full of passionate Public Health professionals. Our team is extremely supportive and goal driven.
Commitment To Equity and Social Justice
Named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.
The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all - in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts.
We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights, opportunities, and experiences across racial groups. Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti-racist and accountable to Black, Indigenous and People of Color communities.
To learn more, please visit http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx
Work Schedule
Monday through Friday, 8:00 am to 4:30 pm, 40 hours per week. This position is Non-Exempt and subject to the provisions of the Fair Labor Standards Act.
Work Location
Work is performed fully onsite at the Downtown Public Health Center, located at 2124 4th Ave, Seattle, WA 98121.
Our ideal candidate will demonstrate the following (Minimum):
Forbes named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. Guided by our "True North" , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
Who May Apply
This Career Service position is open to all qualified applicants. People with lived experience are strongly encouraged to apply.
Application Process
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
The following items are required to be considered for this vacancy:
Necessary Special Requirements
Union Membership
represented by PROTEC17
Contact
For questions about the application process, contact Catherine Fitzpatrick, Sr. HR Analyst at Catherine.fitzpatrick@kingcounty.gov .
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
$26.09 - $33.08 Hourly
Location
Seattle, WA
Job Type
Career Service, Full Time, 40 hrs/week
Job Number
2024CF23084
Department
DPH - Public Health
Division
Community Health Services
Opening Date
11/25/2024
Closing Date
12/8/2024 11:59 PM Pacific
FLSA
Non-Exempt
Bargaining Unit
C9 : PROTEC17-DPH, DCHS-Admin
Full- or Part-Time
Full Time
Summary
Position Summary
The Administrative Specialist II for the Nurse-Family Partnership (NFP) program at Downtown Public Health will provide administrative support for 8 nurses and one supervisor, within the structure of a national evidence-based home visiting program. This position provides supports health care services that are provided to economically, socially and culturally diverse first-time parents. The person in this position will interact with client data from the time the referral is received until the family graduates (possibly a 2.5-year time frame). The Administrative Specialist II in the NFP program is expected to consistently maintain quality data and excellent customer service.
Background
Downtown Public Health center is a vibrant urban community and the clinic is full of passionate Public Health professionals. Our team is extremely supportive and goal driven.
Commitment To Equity and Social Justice
Named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.
The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all - in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts.
We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights, opportunities, and experiences across racial groups. Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti-racist and accountable to Black, Indigenous and People of Color communities.
To learn more, please visit http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx
Work Schedule
Monday through Friday, 8:00 am to 4:30 pm, 40 hours per week. This position is Non-Exempt and subject to the provisions of the Fair Labor Standards Act.
Work Location
Work is performed fully onsite at the Downtown Public Health Center, located at 2124 4th Ave, Seattle, WA 98121.
Job Duties
- Managing the rules and requirements of two different programs that are being run concurrently
- Perform accurate and timely input of client data into various databases
- Access several web portals and repositories to input and gather information.
- Provide support to a team of eight (8) Nurses and one (1) Supervisor
- Provide "no wrong door" customer service via telephone
- Manage a purchasing card, balance and provide documentation for expenses.
- Process referrals in an Electronic Health record while maintaining confidentiality and adhering to department and HIPAA regulations
- Maintain, track and compile various types of program data and excel spreadsheets
- Assist with preparation of monthly and quarterly reports
- Respond to inquiries from internal and external customers in a timely manner,
- Attend meetings and take minutes for later distribution
- Manage assembly of NFP materials such as handouts, packets and flyers etc...
- Manage inventory control for NFP supplies and equipment and order as needed
- Administrative support for fleet vehicles
- Drive fleet vehicles
Experience, Qualifications, Knowledge, Skills
Our ideal candidate will demonstrate the following (Minimum):
- Experience with the Microsoft Suite, computer skills and demonstrated ability to work in databases and electronic health records.
- Willingness to provide support to providers who dispense Emergency Contraception and provide Options Counseling
- Demonstrated ability to handle confidential information with discretion
- Excellent customer service skills or precursors to do so. Lived experience working with or in the target population is considered.
- Experience working with pregnant and parenting families and children
- Valid WA State Driver License is required
- Strong work ethic
- Passion for working to support families
- Experience handling HIPAA-protected information
- Ability to speak other language(s) fluently (without the aid of an interpreter)
Supplemental Information
Forbes named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. Guided by our "True North" , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
Who May Apply
This Career Service position is open to all qualified applicants. People with lived experience are strongly encouraged to apply.
Application Process
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
The following items are required to be considered for this vacancy:
- NeoGov Job Application (The responses on your job application should be thorough and complete and will be used in the screening process)
- Supplemental Questions (The responses to the supplemental questions should be thorough and complete and will be used in the screening process)
Necessary Special Requirements
- The selection process may include evaluation of application materials and supplemental questions, interviewing, and testing. You must completely fill out the application with your relevant education and work experience.
- The selected candidate must be able to pass a thorough background investigation, but findings may not necessarily disqualify an applicant for employment.
- For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring . For tips on interviewing, please visit https://www.kingcounty.gov/~/media/audience/employees/learning-and-development/Interview_Tips.ashx?la=en .
- Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
- Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
- Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
- Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
- When Public Health responds to an emergency, and in accordance with relevant CBA language and/or KC policy and procedures, we may assign duties outside your regular job description. This may involve responding at any time, including nights and weekends, with possible deployment to locations other than the department.
- If you need a disability accommodation in the application or testing process, please call the contact number listed on the job announcement.
Union Membership
represented by PROTEC17
Contact
For questions about the application process, contact Catherine Fitzpatrick, Sr. HR Analyst at Catherine.fitzpatrick@kingcounty.gov .
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
- Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what's best for themselves and their eligible dependents
- Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
- Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
- Transportation program and ORCA transit pass
- 12paid holidays each year plus twopersonal holidays
- Generous vacation and paid sick leave
- Paid parental,family and medical, and volunteer leaves
- Flexible Spending Account
- Wellness programs
- Onsite activity centers
- Employee Giving Program
- Employee assistance programs
- Flexible schedules and telecommuting options, depending on position
- Training and career development programs
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
