Administrative Specialist II (Term-Limited Temporary)

King County   Auburn, WA   Full-time     Administration / Clerical
Posted on November 23, 2022
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Summary

WHO MAY APPLY:  This term limited temporary position is open to the public.  If filled internally, it will be as a special duty assignment.

DURATION:  This assignment is benefit-eligible and is expected to last approximately 6-12 months.

SUMMARY:
King County Sheriff's Office has an outstanding opportunity for the position of Term-Limited Temporary Administrative Specialist II. This classification performs a wide variety of office support and clerical duties and activities in support of an assigned department or functional area, providing a high level of customer service to the public and internal staff.  
This is an excellent opportunity to work in a fast-paced environment where you will learn various administrative duties while serving the members of the community and within the Sheriff’s Office organization.

WORK LOCATION: King County Sheriff’s Office – Metro Transit Division, 5303 1st Ave South, Seattle 98108

WORK SCHEDULE: Typical work schedule is 40 hours per week, Monday – Friday, work to be performed in-person at the worksite.  This position is overtime eligible with prior supervisor approval.  

Job Duties

The Administrative Specialist II perform a series of technical office support work under supervision. The responsibilities and functions of the Term-Limited Temporary Administrative Specialist II classification include but are not limited to the following duties:

•    Provide customer service to both internal and external customers over the telephone, in writing and/or in person on matters that may be technical, complex or sensitive in nature;
•    Organizing and filing training-related documentation and paperwork;
•    Scanning and uploading documents to an electronic system;
•    Verifying documentation and updating various electronic databases to include data entry;
•    Compose and draft documents, and/or correspondence; prepare paperwork and files for training-related processes;
•    Assist with various training-related processes including mock scenes, scheduling trainings, creating PowerPoint presentation, and basic assistance to the new recruits all under the direct supervision of the supervisor.
•    Other duties as assigned

Experience, Qualifications, Knowledge, Skills

This position requires skill in supporting an operational department/unit with a wide variety of administrative and clerical duties. Required demonstrated qualifications include:

•    Strong communication and interpersonal skills with the ability to provide program-specific information such as rules, regulations and policies; to customers via in-person, telephone, or written communications, including greeting visitors, screening calls, scheduling meetings, directing and responding to public and internal requests.
•    Skilled in providing customer service to a diverse population, both citizens and internal employees. Provide professional written communication and excellent customer service in person and over the phone.
•    Effectively convey complex information related to rules, regulations and policies verbally and in writing.
•    Demonstrated proficiency in entering and tracking data; such as; searching, retrieving, logging and filing records from databases, electronic files and hard copy files.
•    Writing skills sufficient to compose, edit and maintain a variety of documents, reports and correspondences using correct spelling, grammar, and punctuation, with the ability to pay close attention to detail and proofread work carefully.
•    Strong initiative and accountability in tracking work assignments, prioritizing workload, adapting to changes and following through on assignments.
•    Ability to carry out assignments using standard office equipment such as personal computer, copier, fax, multi-line telephone.
•    Detailed oriented with great attention to quality and accuracy to accurately enter and track data, perform and verify mathematical calculations, sort and route mail.
•    Good keyboarding skills with experience using MS Word, MS Excel, Outlook and database applications or other relevant software.
•    Skilled in working independently with minimal guidance.
•    Strong organizational and multi-tasking skills.
•    Confidentiality; skill in working with information that is sensitive in nature.
•    Physical requirements: bending, standing and lifting for potential training-related processes



SPECIAL REQUIREMENTS:
 

•    Must pass thorough background investigation, including a polygraph
•    You may need to have a vehicle to be able to drive between work locations.

TO APPLY: Please carefully review the list of required materials before submitting your application.

Review the list of KCSO Automatic Disqualifiers and verify your qualification for employment with King County Sheriff's Office.   https://kingcounty.gov/depts/sheriff/careers/deputy/disqualifiers.aspx

•    King County Application (applying online satisfies this)
•    Cover letter
•    Complete answers to all the supplemental questions.

COVID-19 VACCINATION REQUIREMENT:
As of October 18, 2021, King County employees are required to be fully vaccinated against COVID-19. If hired, you will be required to submit proof of vaccination. People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine. Employees may make requests for a reasonable accommodation based on a medical disability or for sincerely held religious beliefs. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation. This directive applies to employees in the Executive branch*, the Assessor’s Office, Elections, the King County Sheriff’s Office, and the Executive Office.  

CONTACT INFORMATION:

Jessica Lussier, Human Resources Analyst - Senior
206-263-2542
Jessica.Lussier@kingcounty.gov

UNION MEMBERSHIP: This position is represented by PSEU: Public Safety Employees Union.


Supplemental Information

Forbes recently named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

COVID-19 Vaccination Requirement

King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.

As a condition of employment, prior to a final offer of employment, you will be required to:

  • submit proof of vaccination, or
  • have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC).

The Executive Branch includes employees in the Executive branch, the Assessor's Office, Elections, the King County Sheriff's Office, and the Executive Office.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
The King County Sheriff's Office maintains a list of automatic disqualifiers for employment. This list can be accessed by clicking on this link Automatic Disqualifiers. Please review the disqualifiers and respond to the following question before proceeding. Do you certify that based on your review of the automatic disqualifiers that you are qualified for employment with the King County Sheriff's Office? Note - This information will be verified prior to scheduling an oral board interview.
02
You must be a current US Citizen to apply for civil service positions with the King County Sheriff's Office. Are you now a United States citizen?
  • Yes
  • No
03
Can you read, write and speak the English language?
  • Yes
  • No
04
The background of all King County Sheriff's Office employees and applicants are thoroughly checked. The required background investigation will review and evaluate driving records, criminal records, employment histories, military records, personal and employment references, and related information. A polygraph examination is also required. Are you willing to undergo a background investigation and polygraph examination as part of the employment process?
  • Yes
  • No
05
What is your proficiency with Microsoft Office applications - Word, Excel and Outlook?
  • Basic - Will need Training
  • Beginner - Up to 1 year experience in all 3 applications
  • Intermediate - Moderate use with 2-3 years' experience in all applications
  • Fully proficient in all three applications, used daily with over 3 years of experience

Required Question