Administrative Specialist II - Term-Limited Temporary
- Summary
WHO MAY APPLY: This temporary position is open to the public. Applicants must be US citizens or Legal Permanent Residents who are able to read and write the English language and meet the required background qualifications for employment with King County Sheriff's Office (KCSO) and access to required jail facilities. Please be sure to review the list of automatic disqualifiers for employment with KCSO.
DURATION: The temporary assignments are expected to last approximately 6-12 months, with potential to extend depending on department needs.
King County Sheriff's Office has an outstanding opportunity for the position of Term-Limited Temporary Administrative Specialist II. This classification performs a wide variety of office support and clerical duties and activities in support of an assigned department or functional area, providing a high level of customer service to the public and internal staff. We are looking to fill several temporary positions that will support different units within the Sheriff’s Office.
CONTACT INFORMATION: If you have questions regarding this recruitment, please contact Jessica Lussier, HR Unit, King County Sheriff’s Office
Jessica.Lussier@kingcounty.gov
(206) 263-2542.
WORK SCHEDULE: This is temporary position has a typical work schedule of 40-hours per week, Monday through Friday between the hours 7:30 AM – 4:30 PM, but may vary by assignment. Additional hours may be necessary to respond to workload needs, which may include evenings and weekends. It is overtime eligible with prior supervisor approval.- Job Duties
The Administrative Specialist IIs perform a series of technical office support work under general supervision. Specific requirements and responsibilities may vary between different King County Sheriff's Office (KCSO) work units and/or locations. The responsibilities and functions of the Term-Limited Temporary Administrative Specialist II classification include but are not limited to the following duties:
- Provide front line customer service to the public over the telephone, in writing and/or in person on matters that may be technical, complex or sensitive in nature.
- Assist KCSO staff with requests for information and/or special administrative projects.
- Obtain, verify and maintain data and information; making sure proper storage and dissemination of information is followed. Data and information will be found through various sources, such as physical and electronic records, maps, contracts, microfilm, spreadsheets and database applications.
- Ensure the appropriate disposition of evidence and/or exhibits follow clearly established defined methods and guidelines.
- Oversee the use and distribution of supplies and equipment; maintain, inventory, order, collect and distribute appropriately.
- Compose, draft, proofread and/or edit documents, contracts, and/or correspondence to ensure established procedures and appropriate standards of writing are met.
- Respond and process mail appropriately. Identify priority and/or time-sensitive matters and maintain security and confidentiality.
- Schedule meetings and maintain calendars for supervisor and/or organizational unit/program; may take meeting minutes.
- May perform light to moderate calculations related to expenditures and/or budgets.
- Experience, Qualifications, Knowledge, Skills
This position requires skill in supporting an operational department/unit with a wide variety of administrative and clerical duties. Required demonstrated qualifications include:
- Strong communication and interpersonal skills with the ability to provide program-specific information such as rules, regulations and policies; to customers via in-person, telephone, or written communications, including greeting visitors, screening calls, scheduling meetings, directing and responding to public and internal requests.
- Skilled in providing customer service to a diverse population, both citizens and internal employees. Provide professional written communication and excellent customer service in person and over the phone.
- Effectively convey complex information related to rules, regulations and policies verbally and in writing.
- Demonstrated proficiency in entering and tracking data; such as; searching, retrieving, logging and filing records from databases, electronic files and hard copy files.
- Writing skills sufficient to compose, edit and maintain a variety of documents, reports and correspondences using correct spelling, grammar, and punctuation, with the ability to pay close attention to detail and proofread work carefully.
- Strong initiative and accountability in tracking work assignments, prioritizing workload, adapting to changes and following through on assignments.
- Ability to carry out assignments using standard office equipment such as personal computer, copier, fax, multi-line telephone.
- Detailed oriented with great attention to quality and accuracy to accurately enter and track data, perform and verify mathematical calculations, sort and route mail.
- Experience with or knowledge of inventory procedures to order and distribute supplies/equipment, knowledge of basic accounting skills.
- Good keyboarding skills with experience using MS Word, MS Excel, Outlook and database applications or other relevant software (minimum of 35 WPM).
- Supplemental Information
SPECIAL REQUIREMENTS:
Must pass a thorough background investigations process, which includes fingerprinting, criminal history check, reference checks, polygraph test, and other tests as deemed necessary. You must Review the list of KCSO Automatic Disqualifiers and verify your qualification for employment with King County Sheriff's Office.
TO APPLY - please submit:- King County Application (applying online satisfies this requirement)
- Resume
- Cover letter
- Answers to the supplemental questions
Forbes recently named King County as one of Washington State's best employers.Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
Covid-19 Vaccination Requirement
As of October 18, 2021, most* King County employees are required to be fully vaccinated against COVID-19. If hired, you will be required to submit proof of vaccination by October 18th. People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine. Employees may make requests for a reasonable accommodation based on a medical disability or for sincerely held religious beliefs. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
This directive applies to employees in the Executive branch*, the Assessor's Office, Elections, the King County Sheriff's Office, and the Executive Office.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
- Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
- Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
- Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
- Transportation program and ORCA transit pass
- 10 paid holidays each year (plus 2 personal holidays)
- Generous vacation and paid sick leave
- Paid parental leave, family and medical leaves, and volunteer leave
- Flexible Spending Account
- Wellness programs
- Onsite gyms and activity centers
- Employee giving program
- Employee assistance programs
- Flexible schedules and telecommuting options, depending on position
- Training and career development programs
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
-
01You must be a current US Citizen or Legal Permanent Resident to apply for civil service positions with the King County Sheriff's Office. Are you now a United States citizen?
- Yes
- No
02Can you read, write and speak the English language?- Yes
- No
03The King County Sheriff's Office maintains a list of automatic disqualifiers for employment. Please review the disqualifiers and respond to the following question before proceeding. Do you certify that based on your review of the automatic disqualifiers that you are qualified for employment with the King County Sheriff's Office? Note - This information will be verified prior to scheduling an oral board interview.- Yes
- No
04The background of all King County Sheriff's Office employees and applicants are thoroughly checked. The required background investigation will review and evaluate driving records, criminal records, employment histories, military records, personal and employment references, and related information. A polygraph examination is also required. Are you willing to undergo a background investigation and polygraph examination as part of the employment process?- Yes
- No
05The positions being filled may occur at any one of the Sheriff's Office work sites throughout all of King County (the Courthouse, the King County Administration Building, various precincts). Are you able and willing to be assigned to work at any one of these locations?- Yes
- No
06What is your proficiency with Microsoft Office applications - Word, Excel and Outlook?- Basic - Will need Training
- Beginner - Up to 1 year experience in all 3 applications
- Intermediate - Moderate use with 2-3 years' experience in all applications
- Fully proficient in all three applications, used daily with over 3 years of experience
07This position must be customer service oriented and will work under constantly changing priorities. Tell us how you have juggled multiple priorities in previous roles while delivering a high level of customer service. (Response should not exceed half a page)08All information in your application (including your answers to the supplemental questions), will be confirmed in the course of a required background investigation and polygraph examination. Have you been completely honest in completing your application for employment and this questionnaire?- Yes
- No
Required Question