Administrative Specialist II - Tuberculosis
King County
Pioneer Square, WA
Full-time
Administration / Clerical
Posted on January 28, 2023
Salary
$52,187.20 - $66,144.00 Annually
Location
Seattle, WA
Job Type
Special Duty Assignment or Term Limited Temp (TLT)
Department
DPH - Public Health
Job Number
2023SD17876
Division
Prevention
Closing
2/9/2023 11:59 PM Pacific
Summary
This is a special duty or term limited temporary, union represented administrative position that reports to the Tuberculosis (TB) Operations Manager (Administrator II). The focus of this position is to:
COMMITMENT TO EQUITY AND SOCIAL JUSTICE:
As the only jurisdiction in the world named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.
We have a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all - in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from vulnerable communities are incorporated into our emergency planning and public outreach efforts.
To learn more, please visit http://www.kingcounty.gov/equity
Job Duties
JOB FUNCTION: TECHNICAL / CLERICAL SUPPORT: FTE: 0.80
Experience, Qualifications, Knowledge, Skills
Required qualifications:
Supplemental Information
Forbes recently named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our "True North" , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer:
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply:
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
Application Process:
The following items are required to be considered for this vacancy:
The selected candidate will be required to submit to a thorough background investigation.
The individual selected for this position will have a work 40 hours a week, Monday through Friday. This position is non-exempt from the provisions of the Fair Labor Standards Act and is eligible for overtime. This position is a hybrid position with minimum of 4 days working onsite in the clinic.
This position is anticipated to last for one (1) year, with the possibility of extension.
Union: Protec 17
If you have questions regarding the recruitment process, please contact Sarah Dunkinson, sdunkinson@kingcounty.gov .
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
$52,187.20 - $66,144.00 Annually
Location
Seattle, WA
Job Type
Special Duty Assignment or Term Limited Temp (TLT)
Department
DPH - Public Health
Job Number
2023SD17876
Division
Prevention
Closing
2/9/2023 11:59 PM Pacific
Summary
This is a special duty or term limited temporary, union represented administrative position that reports to the Tuberculosis (TB) Operations Manager (Administrator II). The focus of this position is to:
- Work with the Administrative Specialist III Lead, to ensure readiness of Medical Records (including EHR) and Pharmacy; and
- To provide administrative support and customer service to internal and external partners.
COMMITMENT TO EQUITY AND SOCIAL JUSTICE:
As the only jurisdiction in the world named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.
We have a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all - in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from vulnerable communities are incorporated into our emergency planning and public outreach efforts.
To learn more, please visit http://www.kingcounty.gov/equity
Job Duties
JOB FUNCTION: TECHNICAL / CLERICAL SUPPORT: FTE: 0.80
- Create, update, and maintain medical records / charts according to policy; enter data in medical charts and collect and organize charts for various providers; file paperwork and charts; assist Lead in annual medical records purge and records archiving. Assist the Operations Manager in conversion to EHR, implementation and follow through.
- Open, sort, review program mail and correspondence to determine action required; distribute mail.
- Coordinate pharmacy requests for and collection of patient medication.
- Track and monitor patient x-rays.
- Monitor Electronic Disease notifications (EDN), printing forms, tracking on spreadsheet, entering data into and routing it to the RN.
- Weekly chart audit in InfoLinx
- Manage all medical records projects
- Enter and process civil surgeon requests from outside providers
- Index and scan documents into EPIC
- Monitor fax and Intake line
- Manage Video/Directly Observed Therapy (VDOT/DOT)
- Scheduling meetings
- Respond to inquiries from clients and providers regarding public health services.
- Provide clinic and program information that requires limited interpretation of established policies, procedures and other relevant sources to internal and external customers over the telephone and in person.
- Through established clinic systems, greet, screen and triage clients in person and on the telephone.
- Monitor client flow in the patient waiting area; may deal with sensitive and / or potentially volatile situations.
- Assist clients with complaints and follow up on their concerns.
- Participate in team and program meetings; help to implement clinic flow adjustments, program changes, methods and procedure development to improve efficiency.
Experience, Qualifications, Knowledge, Skills
Required qualifications:
- Two (2) years office/administrative experience.
- Adept at working as a member of a team and will be a strong problem solver, comfortable making decisions within the scope of the role.
- Proficient in the use of Microsoft products including Word and Outlook.
- Able to train professional staff on basic Microsoft 365 programs such as Excel, OneDrive, Teams, and SharePoint.
- Experience working in Epic.
- Proficient in planning and organizing a large volume of administrative tasks and able to establish work priorities; be adaptable to rapid change; and work effectively under tight timelines and with high profile projects.
- Skilled in customer service both internal and external partners.
- A skilled communicator. Able to take notes and share highlights accurately and efficiently.
- Demonstrated ability to communicate effectively, both orally and in writing, with patients, staff, and providers.
- Demonstrated ability to manage time and multiple priorities effectively, flexing activities with business needs while managing time and completing projects within designated timeframes and deadlines.
Supplemental Information
Forbes recently named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our "True North" , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer:
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply:
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
Application Process:
The following items are required to be considered for this vacancy:
- An electronic application through www.kingcounty.gov/jobs or www.governmentjobs.com (use the "Apply" link) including work history and position duties.
- Resume
- Responses to supplemental questions. Must be answered thoroughly and completely.
- The selection process may include but is not limited to: evaluation of application materials and supplemental questions, interviewing, and testing. For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring.
- Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
- Staff may be required to play an active role in the event of a public health emergency, which may include changes in responsibilities, work location, and working hours.
The selected candidate will be required to submit to a thorough background investigation.
- Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
- Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing required training on time.
The individual selected for this position will have a work 40 hours a week, Monday through Friday. This position is non-exempt from the provisions of the Fair Labor Standards Act and is eligible for overtime. This position is a hybrid position with minimum of 4 days working onsite in the clinic.
This position is anticipated to last for one (1) year, with the possibility of extension.
Union: Protec 17
If you have questions regarding the recruitment process, please contact Sarah Dunkinson, sdunkinson@kingcounty.gov .
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
- Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
- Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
- Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
- Transportation program and ORCA transit pass
- 10 paid holidays each year (plus 2 personal holidays)
- Generous vacation and paid sick leave
- Paid parental leave, family and medical leaves, and volunteer leave
- Flexible Spending Account
- Wellness programs
- Onsite gyms and activity centers
- Employee giving program
- Employee assistance programs
- Flexible schedules and telecommuting options, depending on position
- Training and career development programs
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.