Administrative Specialist III - CDIP

King County   Pioneer Square, WA   Full-time     Administration / Clerical
Posted on January 24, 2023
Apply Now
$57,387.20 - $72,737.60 Annually

Seattle, WA

Job Type
Career Service, Full Time, 40 hrs/week

DPH - Public Health

Job Number

2/6/2023 11:59 PM Pacific


Are you an Administrative Professional with an action orientation and strong analytical, communication, and problem-solving skills?
  • A multi-tasker, organized and attentive to detail with strong prioritization skills?
  • Genuinely interested in working in a supportive, team-centered environment?
  • Technically savvy? Can you successfully use Microsoft products, databases and computer applications/portals and business tools?
  • Capable of learning new tasks and processes to support community-based projects that contribute to healthy, thriving communities?
  • Ready to put your skills into action with a values-centered team focused on racial equity?
If so, see if this Career Service position with Communities of Opportunity is right of you!
Public Health - Seattle & King County is seeking to hire a full-time, Career Service Administrative Specialist III to join the Communities of Opportunity team!

The position will provide day-to-day administrative and operational support to the COO Initiative Director and a multi-disciplinary team of 12 Project/Program Managers and Evaluators. The work involves independent judgment of complex and/or sensitive information. The position requires a high level of competency, experience and expertise with tools and processes that support the work and organization of the team, the Director, Project/Program Managers, and COO Governance Group, including proficiency with Microsoft Office Suite and SharePoint. Candidates should have excellent oral and written communications skills and the ability to provide a consistently high level of support to team members and communicate with community partners with discretion and diplomacy.

Communities of Opportunity (COO) is an innovative public-private-community initiative designed to achieve equitable community conditions in housing, health, economic opportunity, and community connections in King County. COO focuses on racial equity and justice through investments in community partnerships, systems and policy change, and shared learning. COO is supported through the Best Starts for Kids (BSK) levy and Seattle Foundation. More information is available at .
Commitment to Equity and Social Justice:

As the only jurisdiction in the world named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.

We have a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all - in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from vulnerable communities are incorporated into our emergency planning and public outreach efforts.

Applicants should be committed to working with diverse populations throughout King County to provide excellent customer service to a broad range of cultures, in accordance with the King County Equity and Social Justice Ordinance and the King County Strategic Plan .
Who May Apply:

This full-time position is open to all qualified applicants.
Work Schedule:

This position works Monday - Friday; 8:00 a.m. to 5:00 p.m.

The work associated with this position will be performed predominantly by teleworking; complemented with onsite work and meetings as needed. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations . King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.

Job Duties

The position will provide day-to-day administrative support to the COO Initiative Director and a multi-disciplinary team of Project/Program Managers. The position requires advanced administrative skills including the ability to work with different technological tools and to effectively navigate government systems.

General Administrative and Program support:
  • Manage COO's calendar of events. Coordinate scheduling of staff meetings and other program meetings.
  • Facilitate meeting scheduling, coordinate logistics, communicate with group members, distribute meeting materials, take meeting notes, and keep other board and committee records in accordance with public meeting act requirements.
  • Prepare for and take notes for COO meetings and quickly produce summaries or minutes that accurately and concisely capture complex, relevant information.
  • Provide guidance and support to staff on King County administrative systems, tools, and resources. Manage and trouble shoot office administrative issues and maintain accounts for on-line accounts and passwords, project accounting codes, equipment inventories, etc. Provide direct assistance to COO staff to access resources and/or connect with appropriate personnel.
  • Provide technical support to staff and community members for digital meetings that use Zoom, Microsoft Teams, or other online platforms.
  • Train staff on the basic use of office equipment and systems such as SharePoint, Teams, and network access. Operate, maintain and track inventory of electronic and audio/visual equipment.
  • Manage requests for the purchase of supplies and other program materials. Handle reimbursements for office-related and program related purchases; maintain records and reconcile accounts for purchases.
  • Compose, edit, proofread, design and format documents and publications.

Contract Management and Procurement - Administrative Support:
  • Support Project/Program Managers for COO's procurement and contracting processes. Facilitate scheduling, track document development and contract execution, and ensure COO staff has copies of final, executed contracts, invoice templates, and other documentation.
  • Assist with quality control, review documentation, invoices, and payment records for completeness and accuracy.
  • Collect and organize data for funding commitments, contracting, and reporting on COO/BSK investments. Create summaries for program investments.
  • Coordinate program implementation actions with administrative and operations staff within the Public Health Department, Department of Community & Human Services, Seattle Foundation, and Best Starts Initiative on procurement, contracting, monitoring, and reporting projects.
Records management, maintenance, and retention:
  • Transfer files to centralized, shared records management systems and lead staff in the on-going maintenance for procurement, budget, and legal documents and other program records on SharePoint site(s).
  • Develop templates and other tools to collect information, visualize and manage plans and schedules for program engagement and funding processes.
  • Create, update, and maintain required program documents and records for public meetings for the COO Governance Group/COO BSK Advisory Board.
  • Other duties as assigned.
Experience, Qualifications, Knowledge, Skills
  • Demonstrated ability to communicate effectively orally and in writing; establish and maintain effective working relationships with a diverse range of people (for example, staff, community groups/stakeholders, and the general public).
  • Ability in prioritizing workloads, effectively communicate with team members in adjusting and adapting to changes in workload demand. Proficient at organizing, prioritizing, multi-tasking, and adapting to changes in workload demands.
  • Ability to work independently and with varying degrees of ambiguity. Skilled at problem solving and troubleshooting. High level of attention to detail.
  • Possesses initiative and accountability skills for work products.
  • Demonstrated ability to maintain confidentiality with sensitive matters and information, ensuring information is kept private and secure.
  • Ability to handle difficult interpersonal interactions with discretion and diplomacy; and work both independently and as a member of a team.
  • Ability to update and maintain program databases and files; accurately enter and track data; and generate reports.
  • Knowledge of equity and social justice principles.
  • Ability to work in a Windows environment and use Microsoft products to complete assigned tasks, including Word for word processing, Excel for spreadsheet creation, maintenance, and reports; and Outlook to communicate with staff and community partners.
  • Ability to prepare for meetings which include setting up PowerPoint presentations, virtual meetings via Teams and via Zoom, and conference phone lines, copying and preparing packets for meetings.
  • Operate standard office equipment including personal computer, telephone, fax machine, printers, and scanners. Responsible for coordinating maintenance of community office equipment and coordinating the removal of surplus items.
  • Ability to lift and carry up to 20 pounds from one location to another, to move tables and chairs, and to repeatedly sit and stand throughout the day, with or without reasonable accommodation.
Desired Qualifications:
  • Experience with providing administrative support to Board of Directors, Committees, Advisory Group, and/or public or community groups.
  • Experience with public sector systems and processes.
Supplemental Information

Forbes recently named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our " True North ", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
COVID-19 Vaccination Requirement:

King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.

As a condition of employment, prior to a final offer of employment, you will be required to:
  • submit proof of vaccination, or
  • have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC).

The Executive Branch includes employees in the Executive branch, the Assessor's Office, Elections, the King County Sheriff's Office, and the Executive Office.
King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply:

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.
Application process:

Applications will be reviewed after the job posting closes. The following items are required to be considered for this vacancy:
  1. An electronic application through or (use the "Apply" link) including work history and position duties.
  2. Responses to supplemental questions.
  3. Resume
Please do not use "see resume" in your application or answers to supplemental questions as these will be considered incomplete.

Please do not copy and paste your entire resume, or copy and paste your entire job history, as your answers to the supplemental questions as these will be considered incomplete.

You may attach multiple documents if you wish:
  • Copy and paste one or more documents into the text resume section of the application.
  • Attach multiple documents/files in the resume attachment section.
Your application may be rejected as incomplete if you do not include the standard information in the application. Providing information only in a resume will not be considered a complete application.

Your application materials must validate your answers to the supplemental questions. If your answers cannot be validated, you will not proceed to the next steps of the process.

The selected candidate will be required to pass a thorough background investigation. In the event the job classification requires an exam; an offer of employment will be contingent on passing a pre-employment physical exam and must maintain security clearance.
Supplemental Information:

This selection process may include but is not limited to: evaluation of application materials and supplemental questions, testing and interviewing. For more information on our selection process, please refer to

Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.

Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.

Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.

Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.

Staff may be required to play an active role in the event of a public health emergency, which may include changes in responsibilities and working hours.

If you need a disability accommodation in the application or testing process, please call the contact number listed on the job announcement.

Applicants from this job posting may be used to fill temporary or other positions in this classification for a period of up to a 6 months.
Union affiliation:

Protec 17


For more information about the application process please contact Mark Lacy at .

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page .

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.