Administrative Specialist III
King County
Pioneer Square, WA
Full-time
Administration / Clerical
Posted on January 27, 2023
Salary
$57,387.20 - $72,737.60 Annually
Location
Seattle, WA
Job Type
Term Limited Temporary, Full Time, 40 hrs/wk
Department
DPH - Public Health
Job Number
2023AO17886
Division
Administrative Services
Closing
2/9/2023 11:59 PM Pacific
Summary
This position manages and processes responses to all requests for routine release of health information (ROI) that come through the Health Information, Release and Records Management Team, ensuring adherence to all state and federal regulations and department policy related to the use and release of client health information.
This position provides administrative support to the Health Information, Release and Records Management Team which includes: Release of Information, Health Information Management, Policies, and Public Disclosure.
Public Health - Seattle and King County values diverse perspectives and life experiences. The
Department encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, and veterans.
Work Location: Hyrbrid - remote/onsite - Chinook Building, 401 5th Avenue, Suite 1300, Seattle, WA, 98104, and may require travel to various Public Health Centers.
Work Schedule: This position works 40 hours per week and is a 1.0 FTE. The normal work week is Monday through Friday. This position is subject to the Fair Labor Standards Act and is overtime eligible.
Job Duties
Forbes recently named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our "True North" , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
Who May Apply: This position is open to the general public.
APPLICATION PROCESS:
To be considered for this position, please complete:
Contact: For more information about the application process, please contact Alexis Owens, Human Resources Analyst, Alowens@kingcounty.gov .
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
$57,387.20 - $72,737.60 Annually
Location
Seattle, WA
Job Type
Term Limited Temporary, Full Time, 40 hrs/wk
Department
DPH - Public Health
Job Number
2023AO17886
Division
Administrative Services
Closing
2/9/2023 11:59 PM Pacific
Summary
This position manages and processes responses to all requests for routine release of health information (ROI) that come through the Health Information, Release and Records Management Team, ensuring adherence to all state and federal regulations and department policy related to the use and release of client health information.
This position provides administrative support to the Health Information, Release and Records Management Team which includes: Release of Information, Health Information Management, Policies, and Public Disclosure.
Public Health - Seattle and King County values diverse perspectives and life experiences. The
Department encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, and veterans.
Work Location: Hyrbrid - remote/onsite - Chinook Building, 401 5th Avenue, Suite 1300, Seattle, WA, 98104, and may require travel to various Public Health Centers.
Work Schedule: This position works 40 hours per week and is a 1.0 FTE. The normal work week is Monday through Friday. This position is subject to the Fair Labor Standards Act and is overtime eligible.
Job Duties
- Uses independent judgment, clinical and health information decision making skills, and knowledge of health information management practices to process and track the release of health records including reviewing records, redacting as needed, preparing and sending documents to requestor.
- Maintains and updates information in the Master Patient Index system for paper charts (Infolinx). Conducts audits for clinical paper charts at various sites, as assigned by the HIMs manager.
- Assures accurate and timely entry of all health records requests into the release of information logging system, verify that releases are valid and meet mandated timelines for release of health care information.
- Informs Release of Information (ROI) Manager of unusual circumstances as appropriate to determine action and follow up.
- Serves as technical resource to Public Health managers, supervisors, and employees about release of health records.
- Responds to and resolve requestor questions or complaints regarding release of health records.
- Responsible for processing duplicate resolution within Epic, following established Patient Identity Procedure Manual and other applicable Public Health procedures.
- Systematically archive inactive program records in accordance with timelines mandated by disclosure laws and County guidelines.
- Create and maintain program documents, databases and prepare and generate reports.
- Demonstrated knowledge, experience and background in processing health information releases.
- Demonstrated knowledge of State and Federal Health Information Privacy laws and management principals.
- Demonstrated ability to perform repetitive and routine tasks while maintaining attention to detail and accuracy of work product.
- Knowledge of medical terminology.
- Demonstrated ability to develop and implement protocols for managing, tracking and coordinating release of information processes.
- Demonstrated ability to serve as an expert adviser to internal and external customers regarding release of health care records.
- Demonstrated ability to identify and resolve problems, think creatively and work with others on a team approach to solve problems.
- Demonstrated skill in written and oral communications including training and making presentations.
- Demonstrated knowledge of principles of customer service and satisfaction with the ability to work with diverse groups of individuals.
- Demonstrated skill in managing a number of projects simultaneously, working under pressure, meeting deadlines and adapting to changes in workload or timelines.
- Demonstrated ability to understand and apply regulations, and policies related to, state, and federal privacy and security of confidential information in all formats including verbal, written and electronic.
- Demonstrated working knowledge of Microsoft Office Outlook, Excel, & Word.
- Proficient in the use of a fax machine, copier, and multi-line phone.
- Demonstrated knowledge of general office policies, principles and practices.
- Demonstrated skill in providing direction regarding work assignments and in delegating work assignments to appropriate staff members.
- Demonstrated ability to move up to 25 pounds, bend, twist and stretch in order to move boxes and retrieve health records.
- Possess credentialing as a Registered Health Information Technician (RHIT) or Registered Health Information Administrator (RHIA).
- Bachelor's degree in Health Information Management or a related field, or an equivalent combination of 2 years of experience and training/education.
- Medical record/health information management experience in an outpatient health care setting with at least some ROI experience.
- Prior experience in Healthcare and/or Healthcare Compliance.
Forbes recently named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our "True North" , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
Who May Apply: This position is open to the general public.
APPLICATION PROCESS:
To be considered for this position, please complete:
- Resume
- Application
- Supplemental Questions
Contact: For more information about the application process, please contact Alexis Owens, Human Resources Analyst, Alowens@kingcounty.gov .
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
- Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
- Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
- Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
- Transportation program and ORCA transit pass
- 10 paid holidays each year (plus 2 personal holidays)
- Generous vacation and paid sick leave
- Paid parental leave, family and medical leaves, and volunteer leave
- Flexible Spending Account
- Wellness programs
- Onsite gyms and activity centers
- Employee giving program
- Employee assistance programs
- Flexible schedules and telecommuting options, depending on position
- Training and career development programs
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.