Administrative Specialist III
King County
Pioneer Square, WA
Full-time
Administration / Clerical
Posted on May 18, 2023
Salary
$57,387.20 - $72,737.60 Annually
Location
Seattle, WA
Job Type
Career Service, Full Time, 40 hrs/week
Job Number
2023CS18666
Department
DNRP-Natural Resources & Parks
Division
WLRD -Water & Land Resources
Opening Date
05/17/2023
Closing Date
6/7/2023 11:59 PM Pacific
FLSA
Non-Exempt
Bargaining Unit
F1A : L117-Admin
Summary
The Rural and Regional Services Section has an exciting opportunity for an energetic and customer service focused individual to join their dynamic and solution-focused team! The Administrative Specialist III is an integral team member, providing support to various workgroups in their efforts related to salmon recovery, ground water protections, acquiring open space for future generations, capital restoration projects, work to control noxious weeds and provide basin stewardship support throughout King County.
This position provides a wide range of administrative, technical/clerical, and communications and customer service support functions on various major projects within the Water and Land Resources Division. In this role you'll have the opportunity to participate in projects by providing purchasing, document management, meeting and outreach support as needed to keep the project on schedule. Support high level meetings, take minutes and provide support on meeting preparation, documentation, agreements, web updates. There will be opportunities to take on more complex financial tasks, take the lead on small projects and create new guidelines around the work. All the skills in this position can lead to a role in finance, contracts, or program management.
Who is Eligible: This position is open to current King County employees. This posting may be used to establish a list of qualified candidates for any open position in the following 6 months.
Job Duties
What You'll Be Doing:
Work Schedule: This position is covered under the provisions of the Fair Labor Standards Act (FLSA) and is overtime eligible. This full-time position works a 40-hour work week. The typical work schedule is 8:00 a.m. - 5:00 p.m. Monday- Friday; with flexibility upon discussion. Occasional meetings outside of normal work hours may be required.
Experience, Qualifications, Knowledge, Skills
The Successful Candidate will have the Following Competencies:
Application and Selection Process: Application materials will be screened for clarity, completeness including online application, cover letter and resume, and responsiveness to the list of qualifications, skills, and abilities. The most viable candidates may be invited to participate in one or more panel interviews. Applications without the following required materials may not be considered for this position.
UNION MEMBERSHIP: This position is represented by Teamsters, Local 117.
Telecommuting Requirement
The work associated with this position will be performed predominantly by telecommuting, with occasional onsite work and meetings, as influenced by business needs. Employees will have access to shared workspaces at various King County facilities. Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.
To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team.
Who Are We? The Water and Land Resources Division is at the forefront of King County's efforts to protect and restore clean water and healthy habitat and strengthen the resilience of communities, environment, and infrastructure in the face climate change. We are a dedicated workforce of more than 400 supported by an annual budget of ~$250 million. WLRD has a strong track record of developing innovative strategies for protecting working farms and forests, restoring habitat, protecting water quality, and ensuring people have equitable access to green space. We reduce flood hazards, manage stormwater facilities, and reduce toxic threats. Our Environmental Lab and Science section maintain high-quality data sets used in long term-water quality trend analysis and use Best Available Science to inform decision making. We house three salmon recovery forums and support the Land Conservation Initiative, which will preserve our last, most important natural lands and urban green spaces over the next 30 years. Our forestry and agricultural programs help people protect their lands and support local food production.
Forbes recently named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our " True North ", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
$57,387.20 - $72,737.60 Annually
Location
Seattle, WA
Job Type
Career Service, Full Time, 40 hrs/week
Job Number
2023CS18666
Department
DNRP-Natural Resources & Parks
Division
WLRD -Water & Land Resources
Opening Date
05/17/2023
Closing Date
6/7/2023 11:59 PM Pacific
FLSA
Non-Exempt
Bargaining Unit
F1A : L117-Admin
Summary
The Rural and Regional Services Section has an exciting opportunity for an energetic and customer service focused individual to join their dynamic and solution-focused team! The Administrative Specialist III is an integral team member, providing support to various workgroups in their efforts related to salmon recovery, ground water protections, acquiring open space for future generations, capital restoration projects, work to control noxious weeds and provide basin stewardship support throughout King County.
This position provides a wide range of administrative, technical/clerical, and communications and customer service support functions on various major projects within the Water and Land Resources Division. In this role you'll have the opportunity to participate in projects by providing purchasing, document management, meeting and outreach support as needed to keep the project on schedule. Support high level meetings, take minutes and provide support on meeting preparation, documentation, agreements, web updates. There will be opportunities to take on more complex financial tasks, take the lead on small projects and create new guidelines around the work. All the skills in this position can lead to a role in finance, contracts, or program management.
Who is Eligible: This position is open to current King County employees. This posting may be used to establish a list of qualified candidates for any open position in the following 6 months.
Job Duties
What You'll Be Doing:
- Support office management processes, procedures and methods for activities such as records management, document development, document management, reporting, invoice processing, inventory, and travel and training plans. Interpret and apply existing King County policies, procedures, and codes where relevant.
- Provide skilled support in preparation for public meetings, including scheduling, coordination, communication, material preparation and taking meeting minutes.
- Support efforts to ensure public information such as web pages are updated. Perform web page editing and maintenance activities for Section.
- Perform complex word-processing tasks, including mail-merges, legal document production/preparation, maintenance and periodic updating of mailing lists and boilerplate documents, and detailed proofreading and editing.
- Provide support and assist the section manager and staff on tasks such as scheduling meetings and maintaining calendars, handling documents, tracking correspondence assignments, processing and organizing records and materials, and copying documents.
Work Schedule: This position is covered under the provisions of the Fair Labor Standards Act (FLSA) and is overtime eligible. This full-time position works a 40-hour work week. The typical work schedule is 8:00 a.m. - 5:00 p.m. Monday- Friday; with flexibility upon discussion. Occasional meetings outside of normal work hours may be required.
Experience, Qualifications, Knowledge, Skills
The Successful Candidate will have the Following Competencies:
- Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
- Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
- Values Differences: Recognizing the value that different perspectives and cultures bring to an organization.
- Instills Trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
- Customer Focus: Building strong customer relationships and delivering customer-centric solutions
- Manages Conflict: Handling conflict situations effectively, with a minimum of noise.
- At least three years of general office experience providing administrative, technical, clerical and customer service support functions in a fast-paced environment.
- Ability to take initiative within the scope of the position; effectively plan, prioritize, and delegate workload on a daily basis while adapting to changes in a high-pressure fast-paced environment.
- Ability to work and make decisions in a team environment and be a team member; work with the schedules of other staff and be cooperative and able to compromise and resolve issues with minimal direction; be flexible and work professionally with all levels of staff.
- Demonstrated ability to communicate effectively, both in writing and verbally, to clarify and manage expectations, resolve problems, and build trust.
- Experience in purchasing and reconciling financial expenses
- Provide skilled support in preparation for public meetings, including scheduling, coordination, communication and material preparation
- Strong organizational, analytical and problem-solving skills and the ability to work independently on assigned tasks.
- Expert knowledge and skills using Microsoft Word, Excel, and Outlook; working knowledge and experience with, PowerPoint, Teams and SharePoint, expert user in Oracle.
- Knowledge of rules, regulations, codes, laws, policies, procedures and ordinances.
Application and Selection Process: Application materials will be screened for clarity, completeness including online application, cover letter and resume, and responsiveness to the list of qualifications, skills, and abilities. The most viable candidates may be invited to participate in one or more panel interviews. Applications without the following required materials may not be considered for this position.
- King County application
- Resume
- Cover Letter (max 2 pages) detailing your background and describing how your education and experience meets the qualifications and has prepared you to perform the job duties
- Responses to supplemental questions
UNION MEMBERSHIP: This position is represented by Teamsters, Local 117.
Telecommuting Requirement
The work associated with this position will be performed predominantly by telecommuting, with occasional onsite work and meetings, as influenced by business needs. Employees will have access to shared workspaces at various King County facilities. Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.
To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team.
Who Are We? The Water and Land Resources Division is at the forefront of King County's efforts to protect and restore clean water and healthy habitat and strengthen the resilience of communities, environment, and infrastructure in the face climate change. We are a dedicated workforce of more than 400 supported by an annual budget of ~$250 million. WLRD has a strong track record of developing innovative strategies for protecting working farms and forests, restoring habitat, protecting water quality, and ensuring people have equitable access to green space. We reduce flood hazards, manage stormwater facilities, and reduce toxic threats. Our Environmental Lab and Science section maintain high-quality data sets used in long term-water quality trend analysis and use Best Available Science to inform decision making. We house three salmon recovery forums and support the Land Conservation Initiative, which will preserve our last, most important natural lands and urban green spaces over the next 30 years. Our forestry and agricultural programs help people protect their lands and support local food production.
Forbes recently named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our " True North ", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
- Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
- Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
- Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
- Transportation program and ORCA transit pass
- 12paid holidays each year (plus 2 personal holidays)
- Generous vacation and paid sick leave
- Paid parental leave, family and medical leaves, and volunteer leave
- Flexible Spending Account
- Wellness programs
- Onsite gyms and activity centers
- Employee giving program
- Employee assistance programs
- Flexible schedules and telecommuting options, depending on position
- Training and career development programs
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
