Administrative Specialist III

King County   Seattle, WA   Full-time     Administration / Clerical
Posted on November 16, 2022
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Summary

The King County Department of Adult and Juvenile Detention's Juvenile Division is seeking a highly motivated professional to join our team as an Administrative Specialist Ill. This is an exciting opportunity to join King County government and play an essential role in supporting our vision.
 
ABOUT THE DEPARTMENT: The Department of Adult and Juvenile Detention is a professional and nationally recognized organization that supports safe, vibrant, and healthy communities in partnership with other criminal justice and human service agencies. The Juvenile Division is responsible for the care and custody of youth who are detained in the Juvenile Detention Facility and also operates King County's Alternatives to Secure Detention programs. The Juvenile Division is committed to a philosophy of balanced and restorative justice, moving from a system that criminalizes vulnerable youth to one that supports them in leading safe, productive lives.
 
Joining the Juvenile Division provides the unique opportunity to join a department during the height of systemic transformation. The Juvenile Division incorporates the principles of restorative justice by promoting communication skills, empathy, and other opportunities for personal growth. Youth also learn team building skills and are exposed to new ideas, career opportunities, and self­-awareness through various programs offered within the facility.
 
Our focus is on ensuring that there are alternatives to secure detention and community-based services for eligible youth. While King County has significantly reduced the number of youth detained in our facility and continues to develop alternative programs to further reduce the reliance on detention, youth who are detained in our secure detention facility are managed in a manner consistent with national best practices in juvenile justice.

Job Duties

  • Performs job duties in support of two specific work teams and their designated Project Managers:
    1. Judge Patricia H. Clark Children and Family Justice Center (CFJC) Strategic Planning
    2. Alternatives to Secure Detention (ASD)
  • Proficiency in Excel, experience with Microsoft Office applications, ability to train in other software programs (JMS, JIMS, DISA, etc.)
  • May be assigned the orientation and/or training of co-workers (light duty staff)
  • Maintain, inventory, order, collect, and distribute supplies or equipment.
  • Attend internal and external partners' meetings and take notes during meetings.
  • Record public and/or departmental hearings and/or meetings.
  • Prepare budget and budget revision materials and/or federal or Washington State grant documents according to specific directions; perform financial, payroll, or other financial/numeric work requiring the application of accepted bookkeeping or basic accounting methods and applications.
  • Provide and/or acquire program-specific information relating to assigned specialized or technical clerical support services that require interpreting established policies, procedures, codes, regulations, and other relevant sources to internal and/or external customers over the telephone, in writing, and/or in person.
  • Schedule meetings and maintain calendars for supervisor and/or organizational unit/program.
  • Interview internal and/or external customers to establish program-specific documentation and/or identify services needed.
  • Compose, draft, summarize, prepare, proofread, and/or edit documents, contracts, ordinances, reports, motions, and/or correspondence to ensure these conform to the appropriate use of the English language, specialized terminology, and established procedures.
  • Research and summarize specialized or technical information from varied sources. This may require selecting the most appropriate material and the use of spreadsheets and customized database applications.
  • Support other efforts across the Division, as needed.

Experience, Qualifications, Knowledge, Skills

  • Three (3) years of full-time administrative work experience in an office setting. This experience should include the performance of clerical tasks such as general office management (e.g., organizing files, preparing documents, responding to emails, answering phones, taking messages, and ordering supplies).
  • Excellent organizational skills.
  • Detail-oriented with great attention to quality and accuracy.
  • The ability to work on repetitive tasks while maintaining speed and accuracy.
  • Experience exercising good judgment; the ability to recognize sensitive or confidential matters and maintain confidentiality at all times.
  • Demonstrated skill in following oral and written instructions and following through on assignments as directed.
  • Strong customer service skills in person, via email, and telephone (e.g., tact, discretion, courtesy and professionalism).
  • Excellent oral and written communication skills.
  • Demonstrated ability to work successfully both independently and as part of a team.
  • Demonstrated ability to be flexible, changing priorities as workload demands.
  • Demonstrated ability to maintain regular, reliable, and timely attendance.
  • Possess a positive outlook, with an eagerness to learn, take initiative, and think creatively.
  • Proficient utilizing MS Office Suite, specifically Microsoft Excel.
  • Ability to lift and move boxes weighing up to 25 pounds.
  • Valid Washington State Driver's License or the ability to travel around the county in a timely manner.
THE MOST COMPETITIVE CANDIDATES WILL POSSESS:
  • Intermediate-level proficiency utilizing Microsoft Excel.
  • Knowledge of equity and social justice principles.
  • Experience coordinating, scheduling, and taking notes in meetings or events for large groups.
  • Experience utilizing SharePoint.
  • Experience supporting multiple teams and competing tasks.
ADDITIONAL REQUIREMENTS: Candidates for this position may be required to complete skills testing.

Supplemental Information

WORK SCHEDULE: This position will work a 40-hour work week and is overtime-eligible. Standard work hours are Monday through Friday, 8:00 a.m. - 5:00 p.m. Workdays and hours for the position may include some early morning, evening, and weekend hours.
 
WORK LOCATION: The individual selected for this position will work within a secure juvenile detention setting and will be assigned to the Patricia Clark and Family Justice Center located at 1211 E. Alder Street, Seattle, WA.
 
WHO MAY APPLY: This employment opportunity is open concurrently to all King County employees and the general public who meet the qualifications. Internal consideration will be given to current DAJD and King County employees. Veterans Preference candidates will be asked to provide a DD-214 during the hiring process.
 
HOW TO APPLY: Completion of the entire King County application and supplemental questionnaire is required. Resumes or letter of interest alone WILL NOT substitute for a full application. Online applications are preferred. To apply, go to: http://www.kingcounty.gov/jobs
 
For assistance with the online application process, please contact NEOGOV (Governmentjobs.com) Customer Support toll free at 1-877-204-4442.
 
DEPARTMENT CONTACT: Questions regarding this announcement or position may be directed to Morgan Hermann, DAJD Human Resources Analyst at 206-477-9092 or mhermann@kingcounty.gov
 
SELECTION PROCESS: The individual selected for this position will be required to complete a thorough background investigation process including fingerprinting, criminal history check, lie detection evaluation, and reference checks. A valid Washington State Driver's License or alternate ability to travel around the County is required by the time of hire.
 
NOTE: Initial screening will be based upon a review of application materials. The employment history detailed in your application materials MUST validate and support your responses to the supplemental questions. If your responses cannot be validated, you will not proceed to the next steps of the review and selection process.

Union membership: This position is represented by the King County Juvenile Detention Guild.

Forbes recently named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

COVID-19 Vaccination Requirement
King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.

As a condition of employment, prior to a final offer of employment, you will be required to:

  • submit proof of vaccination, or
  • have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC).

The Executive Branch includes employees in the Executive branch, the Assessor's Office, Elections, the King County Sheriff's Office, and the Executive Office.

King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact the recruiter listed on this job announcement.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
02
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff
03
How did you hear about this position?
  • Career Fair or Recruiting Booth
  • King County Website or GovernmentJobs.com
  • Display Advertisement
  • CorrectionsOne Advertisement
  • Referred by King County Employee
  • Personal Referral
  • Radio Ad or Interview
  • Public Safety Testing
  • Indeed.com
  • Other
04
Have you undergone the background investigation process for employment with the King County Department of Adult and Juvenile Detention within the last two years?
  • Yes
  • No
05
Are you at least 20 1/2 years old at this time?
  • Yes
  • No
06
Do you possess a valid driver's license and/or can you obtain a Washington State driver's license by the date of employment?
  • Yes
  • No
07
If required for the position you are seeking, are you willing and available to work at any hours/shift, including days, swing, graveyard, weekends and holidays?
  • Yes
  • No
08
Are you currently, or have you in the past, participated in volunteer activities within a King County Department of Adult and Juvenile Detention facility (Maleng Regional Justice Center, King County Correctional Facility or King County's Juvenile Detention Facility)?
  • Yes
  • No
09
Following is a series of supplemental questions designed to assess your job related experience and qualifications. Please note that as part of the screening process, your responses will be reviewed in conjunction with your general application materials. The employment history detailed in your application materials must validate/support your responses to the supplemental questions. If your responses cannot be validated, you will not proceed to the next steps of the review/selection process. The general employment application must be completed to include your work history. You are welcome to submit a resume as well; however, failure to provide a detailed work history on the general application may prohibit further consideration. Do you understand that your responses to the supplemental questions for this position must be supported by your general application materials?
  • Yes
  • No
10
How many years of full-time administrative work experience in an office setting do you possess? This experience should include the performance of clerical tasks such as general office management.
  • Less than one year
  • At least one year but less than three years
  • Three years or more
11
Please indicate your level of proficiency utilizing Microsoft Office Suite (Word, Excel, and Outlook). Note: a general description for beginner, intermediate, and expert proficiency has been provided. Please select the level of proficiency that accurately reflects your skills level. (The Department may choose to conduct skills testing).
  • Beginner - Able to open, create, save, and modify documents.
  • Intermediate - Create mailing lists and posters in Word, use Excel formulas and make calculations, and schedule meetings and create distribution lists in Outlook
  • Expert - Create complex databases, formulas, and pivot tables in Excel; format and reuse headers and manage page layouts in Word; and import and export data and work with public folders in Outlook
  • I do not have experience utilizing Microsoft Office Suite, but I would like the opportunity to learn.
12
Please describe in detail your experience using Excel to maintain, track, and compile data. (Full details of your experience MUST be supported/validated on your completed application). If you do not have this type of experience, then type "N/A" below.
13
Please describe in detail your experience supporting multiple teams and how you balanced multiple tasks. If you do not have this type of experience, then type "N/A" below.
14
Please describe your experience coordinating and scheduling meetings or events for large groups. Please provide details about the tools, resources, and skills you used. If you do not have this type of experience, then type "N/A" below.
15
All candidates for employment with DAJD must undergo a thorough background investigation process. This process includes a polygraph examination, investigation for criminal activity, traffic records, conviction records, employment and education history, character and reputation in the community, etc. Selected positions may also require psychological testing and evaluation, and a pre-employment general medical physical. Applicants may be rejected for criminal behavior, drug use, or any indications in the areas listed in the “Background Investigation Screening” questionnaire. Are you willing to undergo a background investigation process as described above?
  • Yes
  • No
16
The Department of Adult and Juvenile Detention is firmly committed to a drug-free workplace. Employees of the department are prohibited from using illegal drugs. Should you be hired by the Department of Adult and Juvenile Detention, you acknowledge that you will adhere to the department's policies and rules regarding drug use.
  • Yes
  • No
17
PLEASE NOTE: A "yes" response to any of the remaining questions may automatically disqualify you from further consideration. Responses will be confirmed and verified in the course of the department's background investigation process. Do you understand that a "yes" response to the remaining questions may automatically disqualify you from further consideration?
  • Yes
  • No
18
In the last 3 years, have you bought, sold, offered to sell, possessed, transported, manufactured, delivered or possess with intent to manufacture or deliver a controlled substance? • Cocaine or crack • Club drugs – Ecstasy, Ketamine, GHB, Rohypnol or MDMA • Hallucinogens – PCP, Angel dust, Wet, Phencyclidine, LSD, Mushrooms or Psilocybin • Opiates – Opium, Morphine or Heroin • Stimulants – Methamphetamines, Crank, Crystal, Ice, Speed, Glass or Amphetamine • Aerosols – Huffing paint or Nitrous Oxide (Whippits), or Khat
  • Yes
  • No
19
In the last 3 years, have you illegally used any other controlled substance or other illegal drugs/narcotics? For purposes of this question, illegal drugs/narcotics/controlled substances include, but is not limited to, the following: Cocaine or Crack · Club drugs: Ecstasy, Ketamine, GHB, Rohypnol, or MDMA · Hallucinogens: PCP, Angel dust, Wet, Phencyclidine, LSD, Mushrooms or Psilocybin · Opiates: Opium, Morphine or Heroin · Stimulants: Methamphetamines, Crank, Crystal, Ice, Speed, Glass or Amphetamine · Aerosols: Huffing paint, Nitrous Oxide (Whippits), or Khat
  • Yes
  • No
20
In the last 3 years, have you been convicted of a domestic violence or a related offense involving physical violence? This includes having a court order or violating a court order that restrains you from harassing, stalking, or threatening any person; or engaging in other conduct that would place any person in reasonable fear of bodily injury.
  • Yes
  • No
21
Have you ever been disciplined in the workplace for sexual, racial, or other harassment or discrimination?
  • Yes
  • No
22
If former military, did you receive any discharge other than "Honorable"? If yes, please contact the HR Representative handling this recruitment for information regarding required additional information.
  • Yes
  • No

Required Question