Administrative Specialist III
King County
Seattle, WA
Full-time
Business Administration
Posted on July 4, 2025
Salary
$71,926.82 - $91,177.84 Annually
Location
Seattle, WA
Job Type
Career Service, Full Time, 40 hrs/week
Job Number
2025DR24746
Department
MTD - Metro Transit
Division
Capital
Opening Date
07/03/2025
Closing Date
7/17/2025 11:59 PM Pacific
FLSA
Non-Exempt
Bargaining Unit
W2 : TEA-MTD-Capital Div-Staff
Full- or Part-Time
Full Time
Hours/Week
40 hours/week
King County Metro Transit has an exciting opportunity for an Administrative Specialist III position to support workgroups within the Capital Planning and Portfolio Management Section in the Capital Division. This position supports the development of specialized technical capital projects ranging from transit passenger facilities to electrification of Metro's bus fleet.
This is an exciting opportunity for a detail-oriented and collaborative individual to use their organizational and administrative skills to support planning and portfolio management teams. The ideal candidates enjoy making an impact through administrative support, are highly organized, act with a sense of urgency, and can prioritize tasks effectively. Duties will include calendar management, scheduling meetings, taking meeting minutes, securing approvals, purchasing, and reconciling expenses. These duties are performed in collaboration with an administrative team, often with short deadlines, and with the broad understanding and application of policies and procedures.
This Administrative Specialist III role supports the growth of King County Metro Transit as we expand service to serve our community where needs are the greatest. If you are an administrative professional with a passion for being part of a high-performing team in a fast-paced environment, this is an excellent opportunity for you.
This recruitment will be used to fill one (1) Administrative Specialist III position, in addition, this selection process may be used to generate an eligibility pool for future career service vacancies that may occur in this classification within this workgroup. The eligibility pool will be retained for 12 months from the date of posting and may be used at the discretion of the hiring authority.
Who May Apply:
This position is open to King County employees and the public.
Questions? If you have questions regarding this position or recruitment, please contact Daniel Russell, Talent Advisor at darussell@kingcounty.gov .
Applying equity and social justice (ESJ) principles is a daily responsibility and a foundational expectation for all King County employees. Administrative professionals are expected to apply ESJ principes that exemplify shared values, behaviors, and practices to all aspects if the work. In th is role , you will also:
We are looking for candidates who possess the following minimum qualifications:
To Apply:
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact Daniel Russell at darussell@kingcounty.gov .
Required Application Materials:
Selection Process:
Applications and required documents will be reviewed for clarity, thoroughness, competitiveness, and writing skills. Your application must confirm and support your answers to the supplemental questions and any experience mentioned in your resume and cover letter. If responses cannot be validated within your application, or if applications are missing the required materials listed in this job announcement, candidates may be removed from consideration.
The most competitive candidates may be asked to participate in one or more panel interviews. Final scores may be weighted to consider overall application materials, relevant experience, and interview scores. Offers and start dates will be finalized after completing any required pre-employment screenings, such as reference checks and/or internal record reviews.
Work Schedule:
Our regular business hours are 40 hours per week, Monday through Friday. However, work outside of these hours may occasionally be required. This position is classified as non-exempt under the Fair Labor Standards Act and therefore is eligible for overtime pay. We may also consider flexible hours.
Work Location:
The main work site associated with this position is King Street Center, 201 S. Jackson St, Seattle WA 98104.
Telecommuting Requirement:
The work associated with these positions will be performed through a combination of teleworking and onsite work. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Union Membership: This position is represented by the Technical Employees Association (TEA)
Class Code: 421417 Administrative Specialist III
Forbes named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our "True North" , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
$71,926.82 - $91,177.84 Annually
Location
Seattle, WA
Job Type
Career Service, Full Time, 40 hrs/week
Job Number
2025DR24746
Department
MTD - Metro Transit
Division
Capital
Opening Date
07/03/2025
Closing Date
7/17/2025 11:59 PM Pacific
FLSA
Non-Exempt
Bargaining Unit
W2 : TEA-MTD-Capital Div-Staff
Full- or Part-Time
Full Time
Hours/Week
40 hours/week
Summary
King County Metro Transit has an exciting opportunity for an Administrative Specialist III position to support workgroups within the Capital Planning and Portfolio Management Section in the Capital Division. This position supports the development of specialized technical capital projects ranging from transit passenger facilities to electrification of Metro's bus fleet.
This is an exciting opportunity for a detail-oriented and collaborative individual to use their organizational and administrative skills to support planning and portfolio management teams. The ideal candidates enjoy making an impact through administrative support, are highly organized, act with a sense of urgency, and can prioritize tasks effectively. Duties will include calendar management, scheduling meetings, taking meeting minutes, securing approvals, purchasing, and reconciling expenses. These duties are performed in collaboration with an administrative team, often with short deadlines, and with the broad understanding and application of policies and procedures.
This Administrative Specialist III role supports the growth of King County Metro Transit as we expand service to serve our community where needs are the greatest. If you are an administrative professional with a passion for being part of a high-performing team in a fast-paced environment, this is an excellent opportunity for you.
This recruitment will be used to fill one (1) Administrative Specialist III position, in addition, this selection process may be used to generate an eligibility pool for future career service vacancies that may occur in this classification within this workgroup. The eligibility pool will be retained for 12 months from the date of posting and may be used at the discretion of the hiring authority.
Who May Apply:
This position is open to King County employees and the public.
Questions? If you have questions regarding this position or recruitment, please contact Daniel Russell, Talent Advisor at darussell@kingcounty.gov .
Job Duties
Applying equity and social justice (ESJ) principles is a daily responsibility and a foundational expectation for all King County employees. Administrative professionals are expected to apply ESJ principes that exemplify shared values, behaviors, and practices to all aspects if the work. In th is role , you will also:
- Deliver day-to-day administrative support to supervisors and work group staff.
- Calendar management and availability tracking for supervisors and unit staff.
- Attend various project related meetings, take meeting notes, and disseminate to team while following up on action items.
- Manage meeting logistics such as presentation preparation and food ordering and assist with presentation materials.
- Aid in the management of the unit's DocuSign approval process consistent with the divisions policies.
- Support records retention activities in accordance with King County Records Management best practices.
- Be responsible for creating requisitions and tracking approvals within the King County financial system (Oracle EBS) to ensure vendor payments are made timely and consistent with contract terms as applicable.
- Organize, oversee, establish and maintain data sources that may include cont ra cts, budgets , legal documents and/or other records .
- Work within an administrative team and provid e workload support for administrative team members.
- Onboard new employees, which includes providing training and support through the process.
- Admin i ster employee leaves.
- Recommend process improvements within the section and written document of processes.
- Scan and file documents and ensure the upkeep of filing systems.
- Assist with computer issues and if needed, initiate and follow-up on helpdesk tickets.
- Assist with special projects as needed
- Process mail, ensuring timely delivery to employees within the section .
- Support the section SharePoint s ite .
- Support travel requests.
Experience, Qualifications, Knowledge, Skills
We are looking for candidates who possess the following minimum qualifications:
- Increasingly responsible office o r administrative support experience with a group or team of professional or technical staff.
- Ability to independent ly manage multiple and shifting priorities while using effective analytical, interpersonal, and communication skills .
- Ability to work in a self-directed manner as well as part of a team in a fast-paced and collaborative environment.
- Ability to communicate effectively and clearly, both verbally and in writing.
- Demonstrated ability to effectively problem solve, prioritize, and apply good judgement when handling time-sensitive or highly important requests and inquiries.
- Demonstrated ability to draft, proofread, edit, compile, and finalize letters and documents.
- Ability to be detail- oriented , organized, and use initiative to solve problems.
- Ability to establish and maintain respectful working relationships with diverse coworkers, colleagues, and internal/external customers ; ability to deal with others with tact, diplomacy, and courtesy.
- Strong customer focus with a dedication to integrity, ethics, trust, and v a lues.
- Basic knowledge of best practices for Records Management and/or retention policies and practices.
- Proficiency in A dobe and Microsoft Office 365 Programs ; ability to manage emails, perform calendaring , and create presentations, spreadsheets, documents, and other items as requested .
- Familiarity with DocuSign, Microsoft Teams and SharePoint.
- Ability to produce high-quality work products under tight deadlines.
- The ability to effectively work with competing requests , and a variety of personalities and communication styles.
- Demonstrated ability to learn software applications and have a positive proactive approach to learning new and established processes.
- Familiarity and experience with King County policies and procedures .
- Basic kn owledge of Oracle Financial system or similar financial and procurement software.
- Experience or demonstrated skill in applying best practices to Records Management and/or retention policies and practices, especially in the public sector.
- Expertise in leveraging technology tools, including Teams and SharePoint.
Supplemental Information
To Apply:
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact Daniel Russell at darussell@kingcounty.gov .
Required Application Materials:
- Submit an online application through our careers site. Update your application with all relevant work history going back at least 10 years (or more if necessary), including detailed job duties, dates of employment, and clear explanations for reasons for leaving.
- Attach a resume.
- Include a cover letter that highlights your experience and your interest in the position.
- Thoroughly respond to all required Supplemental Questions within the application.
Selection Process:
Applications and required documents will be reviewed for clarity, thoroughness, competitiveness, and writing skills. Your application must confirm and support your answers to the supplemental questions and any experience mentioned in your resume and cover letter. If responses cannot be validated within your application, or if applications are missing the required materials listed in this job announcement, candidates may be removed from consideration.
The most competitive candidates may be asked to participate in one or more panel interviews. Final scores may be weighted to consider overall application materials, relevant experience, and interview scores. Offers and start dates will be finalized after completing any required pre-employment screenings, such as reference checks and/or internal record reviews.
Work Schedule:
Our regular business hours are 40 hours per week, Monday through Friday. However, work outside of these hours may occasionally be required. This position is classified as non-exempt under the Fair Labor Standards Act and therefore is eligible for overtime pay. We may also consider flexible hours.
Work Location:
The main work site associated with this position is King Street Center, 201 S. Jackson St, Seattle WA 98104.
Telecommuting Requirement:
The work associated with these positions will be performed through a combination of teleworking and onsite work. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Union Membership: This position is represented by the Technical Employees Association (TEA)
Class Code: 421417 Administrative Specialist III
Forbes named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our "True North" , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
- Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what's best for themselves and their eligible dependents
- Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
- Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
- Transportation program and ORCA transit pass
- 12paid holidays each year plus twopersonal holidays
- Generous vacation and paid sick leave
- Paid parental,family and medical, and volunteer leaves
- Flexible Spending Account
- Wellness programs
- Onsite activity centers
- Employee Giving Program
- Employee assistance programs
- Flexible schedules and telecommuting options, depending on position
- Training and career development programs
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
