Administrative Specialist III - Training Unit (Special Duty Assignment or Term Limited Temp)
- Summary
The Department of Adult and Juvenile Detention (DAJD) is seeking one (1) full-time Administrative Specialist III (Special Duty Assignment or Term Limited Temp) to join our training team! The position supports all divisions of the Department of Adult and Juvenile Detention.
Special Duty & Term Limited Temporary Assignments: The temporary position is scheduled to last 18 months; however, the exact duration may end earlier or be extended based on operational needs. Rate of pay will be in accordance with applicable bargaining agreements and/or Career Service Guidelines. Special Assignments do not confer any privilege, right of appeal, or right of position, transfer, demotion, promotion, or reinstatement, and can be revoked at any time with or without cause.
Join our Training team!
The Department of Adult and Juvenile Detention (DAJD) is seeking a technically savvy, highly motivated individual to occupy the position of Administrative Specialist III for our Training Unit. We seek a detail-oriented, customer-focused, flexible, and self-motivated individual who works well with other team members to support our training program. Focusing on superior service, the successful candidate will assist the Training Unit with developing and maintaining processes that will create easy-to-use and effective mechanisms to track and retrieve staff training records.
Mission Statement
The mission of the Training Unit is to enhance current and future organizational effectiveness by increasing our employees' abilities to maximize performance. We are committed to equitably supporting the continued growth and development of the Department's most valuable resource, its diverse work force.
About the department: The Department of Adult and Juvenile Detention (DAJD) is a professional and nationally recognized organization that supports safe, vibrant, and healthy communities in partnership with other criminal justice and human service agencies. DAJD operates the largest county jail in the State of Washington, housing an average daily population of more than 1500 inmates.
Commitment to Equity & Social Justice: As the only county in the United States named after one of the most influential civil rights leaders in our nation's history, Martin Luther King, Jr. County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the artistic and social traditions of many cultures. We have a deep commitment to equity and social justice and advancing practices, strategies and policies that promote fairness, justice and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from vulnerable communities are incorporated into our emergency planning and public outreach efforts. To learn more, please visit: http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx- Job Duties
Job Duties will include prioritizing work assignments, working independently, and ensuring workload is completed as required. This position requires strong organizational skills, effective communication skills and computer proficiency to be considered for this opportunity, you must at a minimum, demonstrate knowledge, skill and ability to:
- Provide exceptional customer service and support in assisting with information requests from general public, command staff, County departments, internal and external stakeholders;
- Prepare the Training Unit’s Master Calendar annually and provide updates to team as changes occur;
- Assist in the preparation/organization of DAJD’s New Employee Orientations;
- Utilize SharePoint to research and track ACCESS/WACIC activity for DAJD and other County Departments;
- Utilize various computer programs/database to develop, maintain, update, enter/retrieve data related to training databases and electronic training files;
- Track DAJD employee attendance at King County safety classes (i.e. forklift, pallet jack, EVIP, Defensive Driving);
- Troubleshoot and work directly with King County Information Technology staff to keep quizzes/calendars working smoothly;
- Create annual/bi-annual quizzes, track employee quiz results, and provide statistics to Training Sergeant;
- Maintain Outlook calendar information for Training Unit staff and multiple conference rooms, schedule and reserve locations for training sessions and meetings;
- Maintain quiz database sign-up calendar;
- Prepare Training Unit budget sheets for review;
- Enter/track new-hire mandatory training in King County’s PeopleSoft program;
- Identify, research, and resolve Training Unit issues, as needed; make recommendations/problem solve situations;
- Compose memorandums, letters and reports utilizing a variety of computer programs and database programs, maintain and update schedule of activities, statistical charts and graphs as needed for various functions/purposes;
- Maintain security and confidentiality of highly sensitive communications and information in all forms (written, verbal and electronic) and of all related information and documents including files and records;
- Listen to customers/stakeholders and use their feedback to improve or recommend appropriate changes to processes, services and products;
- Responsible for performing other duties as assigned and needed to support the Training Unit.
- Experience, Qualifications, Knowledge, Skills
- Four (4) years full time clerical experience including one year performing high volume customer service and complex administrative functions.
- Skill in providing consistent, accurate, friendly and professional technical support to non-technical customers.
- Strong customer service skills including effective oral and written communication skills.
- Ability to use tact and discretion in difficult communications.
- Exceptional organizational skills including: planning/prioritizing, keenness to detail, ability to multitask, analytical skills, problem-solving, time management skills
- Intermediate level of skills in Microsoft Office Suite, including Word, Excel, Outlook, and SharePoint.
- Experience maintaining security and confidentiality, addressing sensitive inquiries and complex issues as they arise in all forms (written, verbal and electronic), while sharing the right information with the appropriate people.
- Must be able to work effectively/successfully with managers in a hierarchical (chain-of-command) environment without nervousness to obtain critical information and respond appropriately.
- Talent in continuous improvement strategies with a focus on customer experience.
- Experience in creating technical documentation
- Must have a valid Washington State driver's license by time of hire.
- High school diploma or G.E.D.
- Experience monitoring employee training for a large organization.
- Experience working within the criminal justice/corrections field.
- Supplemental Information
WHO MAY APPLY: This opportunity is open to all. Completion of the full King County application and supplemental questionnaire is required. Resumes or letter of interest alone WILL NOT substitute for a full application. A copy of your current resume and a letter of interest detailing your qualifications is recommended. If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact your recruiter listed on this job announcement. Applicants requesting Veteran's Preference must provide a copy of their DD-214, a scanned (pdf format) will suffice for this purpose. Forms will be reviewed to determine eligibility.
WORK LOCATION: The workspace for this position is located within the secure perimeter of the King County Correctional Facility (500 Fifth Avenue, Seattle WA 98104).
WORK SCHEDULE: The current opening is for a 40-hour workweek. Candidates are required to be available to work Monday through Friday, 8:00 a.m. to 4:30 p.m. Schedule assignments are subject to the staffing needs of the department. This position is overtime eligible.
UNION MEMBERSHIP: This position is represented by Public Safety Employees Union, Non-Commissioned Employees.
DEPARTMENT CONTACT: Questions regarding this announcement or position may be directed to: Jacob Black, Human Resource Analyst; Phone Number 206-477-0185; or via email at jacob.black@kingcounty.gov
SPECIAL REQUIREMENTS:
Competitive candidates for this position might be required to take a computer-based skills proficiency assessment. If a skills assessment is administered, only the top selected candidates that have successfully passed the skills proficiency assessment will be invited to interview. It is a hiring requirement that all staff employed by DAJD successfully pass a thorough background investigations process, which includes fingerprinting, criminal history check, reference checks, polygraph test, and other tests as deemed necessary.
Forbes recently named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
COVID-19 Vaccination Requirement
King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.
As a condition of employment, prior to a final offer of employment, you will be required to:
• submit proof of vaccination, or
• have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC). The Executive Branch includes employees in the Executive branch, the Assessor's Office, Elections, the King County Sheriff’s Office, and the Executive Office.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. Individuals interested in joining our team must be committed to racial, social, and economic equity. We welcome applications from people who will help us consistently demonstrate the values of equity, respect, and partnership.
To Apply: If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
- Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
- Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
- Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
- Transportation program and ORCA transit pass
- 10 paid holidays each year (plus 2 personal holidays)
- Generous vacation and paid sick leave
- Paid parental leave, family and medical leaves, and volunteer leave
- Flexible Spending Account
- Wellness programs
- Onsite gyms and activity centers
- Employee giving program
- Employee assistance programs
- Flexible schedules and telecommuting options, depending on position
- Training and career development programs
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
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01Based on the qualifications and competencies we are looking for in this position, please summarize what qualifies you for this position in 150 words or less. Full details of your qualifications should be reflected on your completed application.02Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? Do you possess the skills and abilities to qualify for this position?
- Yes, I was given a layoff notice from my role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.
- No
03If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff04All candidates for employment with DAJD must undergo a thorough background investigation process. This process includes a polygraph examination, investigation for criminal activity, traffic records, conviction records, employment and education history, character and reputation in the community, etc. Selected positions may also require psychological testing and evaluation, and a pre-employment general medical physical. Applicants may be rejected for criminal behavior, drug use, or any indications in the areas listed in the "Background Investigation Screening" questionnaire. Are you willing to undergo a background investigation process as described above?- Yes
- No
05In the last 3 years, have you bought, sold, offered to sell, possessed, transported, manufactured, delivered or possess with intent to manufacture or deliver a controlled substance? • Cocaine or crack • Club drugs - Ecstasy, Ketamine, GHB, Rohypnol or MOMA• Hallucinogens - PCP, Angel dust, Wet, Phencyclidine, LSD, Mushrooms or Psilocybin • Opiates - Opium, Morphine or Heroin • Stimulants - Methamphetamines, Crank, Crystal, Ice, Speed, Glass or Amphetamine • Aerosols - Huffing paint or Nitrous Oxide (Whippits), or Khat- Yes
- No
06In the last 3 years, have you illegally used any other controlled substance or other illegal drugs/narcotics? For purposes of this question, illegal drugs/narcotics/controlled substances include, but is not limited to, the following: Cocaine or Crack· Club drugs: Ecstasy, Ketamine, GHB, Rohypnol, or MOMA· Hallucinogens: PCP, Angel dust, Wet, Phencyclidine, LSD, Mushrooms or Psilocybin • Opiates: Opium, Morphine or Heroin • Stimulants: Methamphetamines, Crank, Crystal, Ice, Speed, Glass or Amphetamine · Aerosols: Huffing paint, Nitrous Oxide (Whippits), or Khat- Yes
- No
07In the last 3 years, have you been convicted of Driving Under the Influence (alcohol or drugs)?- Yes
- No
08In the last 3 years, have you been convicted of a domestic violence or a domestic violence-related crime?- Yes
- No
09Have you ever been disciplined in the workplace for sexual, racial, or other harassment or discrimination?- Yes
- No
10The Department of Adult and Juvenile Detention is firmly committed to a drug-free workplace. Employees of the department are prohibited from using illegal drugs. Should you be hired by the Department of Adult and Juvenile Detention, you acknowledge that you will adhere to the department's policies and rules regarding drug use.- Yes
- No
11If former military, did you receive any discharge other than "Honorable"? If yes, please contact the HR Representative handling this recruitment for information regarding required additional information.- Yes
- No
12Have you undergone the background investigation process for employment with the King County Department of Adult and Juvenile Detention within the last two years?- Yes
- No
Required Question