Administrative Specialist IV - Exhibit Room Specialist
- Summary
The Department of Judicial Administration (DJA), also known as the Superior Court Clerk’s Office, is an innovative, forward-looking agency using technology to help perform tasks better, more efficiently and reliably. DJA performs a variety of services for the Court, litigants and the general public. DJA’s mission is to provide professional, high-quality Superior Court record services and justice system programs, while ensuring access to justice and integrity in the process.
DJA is seeking an Exhibit Room Specialist, Administrative Specialist IV, to staff the exhibit room at the King County Courthouse in Seattle. The incumbent in this position should be organized, detail oriented, possess the ability to maintain security and control of all exhibits, maintain policies and procedures related to exhibit handling and provide training to other exhibit room staff. This position reports directly to the Records Access Supervisor.
WHO MAY APPLY: This position is open to all qualified King County employees and the general public. DJA values diverse perspectives and life experiences and encourages people of all backgrounds to apply.
WORK LOCATION: This position is based at the King County Courthouse, 516 3rd Ave., Seattle, WA 98104. This position may be required to train staff and attend meetings at Kent location (Maleng Regional Justice Center, 401 4th Ave. N., Kent, WA 98032).
The work associated with this position may have some availability to telework. When/if working remotely employees must continue to reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
WORK SCHEDULE: This position is overtime eligible, 40 hours/week, Monday through Friday.
When/if telecommuting, employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.
King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.
ADDITIONAL MATERIALS REQUIRED: A resume, letter of interest and answers to the supplemental questions are required in addition to your application. The Letter of Interest should detail your background and describe how you meet or exceed the requirements listed in this job announcement. (This will be used as a writing sample).
Please note that you can attach multiple documents to your application. Your options are:
*Copy and paste one or more documents into the text resume section of the application.
*Attach multiple documents/files in the resume attachment section.
Contact information: Please direct questions about this recruitment to Joy Fernandes at 206-477-0774 and questions about the position to Denise Fuseini at 206-477-0830.- Job Duties
This position is the main staff member of the King County Courthouse Exhibit Room.
This position trains and directs support employees assigned to the Exhibit Room. Maintains digital records, recommends and modifies systems to maintain control of all exhibits, including: criminal evidence, controlled substances, monies and other valuable items. This position also maintains safety control, storing of hazardous and dangerous material.
This Administrative Specialist IV is responsible for but not limited to:
Knowing procedurally complex policies surrounding the handling of exhibits in King County Superior Court cases.
Providing expertise and acting as a resource for information about exhibit tracking and maintenance.
Performing day-to-day operations for the Exhibit Room in the Department of Judicial Administration.
Managing the storage and security control of legal exhibits, documents and other items placed in custody.
Ensuring exhibits and records can be made available to the Court, staff and the public.
Overseeing the proper maintenance, archiving, release and destruction of exhibits according to established policies and procedures.
Handling sensitive, confidential situations; responding to inquiries and resolving issues.
Acting as the main point of contact for internal and external customers.
- Experience, Qualifications, Knowledge, Skills
A high school diploma/GED AND: Five years of office clerical or administrative experience covering a broad range of increasingly complex issues, preferably in a legal setting, or any combination of education and experience that demonstrates the ability to perform the essential functions.
Experience in leading, providing training, and/or establishing processes for staff.
Excellent verbal and written communication skills.
Knowledge of filing systems
Ability to work independently, autonomously with excellent time management skills
Ability to perform detailed tasks with accuracy, prioritize multiple work assignments, track and meet deadlines.
Strong organization skills
Strong problem-solving skills with ability to apply good judgment and critical thinking skills
Skill in data entry accuracy and maintaining data integrity
Skill in analyzing information and documenting findings with high level of accuracy and detail oriented
Ability to document processes
Ability to establish and maintain effective working relationships with internal and external customers
Ability to maintain confidentiality
Ability to positively contribute in a team environment
- Supplemental Information
Forbes recently named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
Covid-19 Vaccination Requirement
As of October 18, 2021, most* King County employees are required to be fully vaccinated against COVID-19. If hired, you will be required to submit proof of vaccination by October 18th. People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine. Employees may make requests for a reasonable accommodation based on a medical disability or for sincerely held religious beliefs. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
This directive applies to employees in the Executive branch*, the Assessor's Office, Elections, the King County Sheriff's Office, and the Executive Office.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.
Applicants that are found to be minimally qualified will be further reviewed for competitive quality. Those applicants that possess the most competitive background in directly related experience, knowledge, and training may be contacted for interviews. Professional reference checks will be conducted prior to any offer of employment.
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
- Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
- Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
- Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
- Transportation program and ORCA transit pass
- 10 paid holidays each year (plus 2 personal holidays)
- Generous vacation and paid sick leave
- Paid parental leave, family and medical leaves, and volunteer leave
- Flexible Spending Account
- Wellness programs
- Onsite gyms and activity centers
- Employee giving program
- Employee assistance programs
- Flexible schedules and telecommuting options, depending on position
- Training and career development programs
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
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01Are you applying to this position as an eligible Current or Previous King County Employee Priority Placement Program Participant AND Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff AND Do you possess the skills and abilities to qualify for this position?
- Yes, I was given a layoff notice from my role at King County AND I am within two years of the effective date of my layoff. AND The position I was laid off from was the same or a higher percentage of FT status when compared to this one.
- No.
02If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff03How did you hear about this job? Check all that apply.- King County Website
- Governmentjobs.com
- King County Employee
- Other
04If you checked "other" in the question above, please specify source.05Please describe work you have done that required a great deal of accuracy with attention to detail, explain the potential consequences of a mistake.06Describe your experience working independently.07Describe how you gained your time management and organizational skills. How would you utilize those skills to accomplish daily operational tasks and tasks that need to be completed weekly or monthly?08Describe your experience analyzing information. What was the purpose of your analysis?09Describe documents that you have written that have been used for training, manuals, or process improvements.10Describe your experience leading a team or a process.11This position requires a resume and letter of interest describing how you meet or exceed the requirements for this position. Resume and Letter of Interest can either be attached or in text form as part of the application. Your Letter of Interest will be used to rate your writing skills. Please verify that you have attached both to your application.- Yes
- No
Required Question