Administrative Specialist IV (TLT/Special Duty)
WHO MAY APPLY: Current King County employees and the public. If filled internally, it will be as a special duty assignment.
The Sheriff’s Office has an opportunity for a Special Duty / Term-Limited Temporary Administrative Specialist IV assignment in the City of SeaTac Police Department under the Patrol Operations Division. However, pending any transfer requests, the position could be located at another worksite.
This assignment is expected to last approximately 6-9 months.
The primary role and responsibilities for this classification include performing a wide variety of administrative duties that are specialized and/or technical in nature and performed under limited supervision while supporting the goals and embodying the values of the King County Sheriff’s Office.
- Job Duties
• Provide excellent customer service and assistance to the public in person and over the phone.
• Provide specialized and/or technical information and advice that requires interpretation of established policies, procedures and other relevant sources to internal and/or external customers over the telephone, in writing and/or in person.
• Generate responses to questions when necessary and provide relevant information by researching and interpreting Sheriff's Office and City of SeaTac policies and procedures.
• Direct inquires, take messages, route and screen calls, as appropriate.
• Maintain and organize scheduling including meetings and events for Command Staff.
• Make preparations for meeting rooms and coordinate meetings with organizers and attendees.
• Gather, organize and prepare data for meetings and reports.
• Type, edit and proofread correspondence drafted by the Command Staff.
• Convey the Command Staff’s directions and instructions to staff.
• Organize, update, and maintain files for staff including electronic and paper files, which may be confidential and sensitive in nature.
• Maintain common areas, order supplies/equipment as needed.
- Experience, Qualifications, Knowledge, Skills
• Commitment to customer service and working in a team environment
• Excellent verbal and interpersonal skills
• Strong organizational and multi-tasking skills
• Skilled in conflict resolution and problem solving to resolve complaints
• Analytical skills
• Skilled in oral and written communications
• Skilled in working independently on assigned tasks with minimal or no guidance
• Ability to use good judgment to maintain the confidentiality of sensitive communications
• Knowledge of office policies and procedures
• Operation of computers, computer programs, web pages and database
TO APPLY: Please carefully review the list of required materials before submitting your application. You must Review the list of KCSO Automatic Disqualifiers and verify your qualification for employment with King County Sheriff's Office and submit:
•King County Application (applying online satisfies this)
•Cover letter that addresses how you meet or exceed the qualifications for this position
•Complete answers to all the supplemental questions.
It is a hiring requirement that all staff employed by the King County Sheriff’s Office must pass a thorough background investigations process, which includes fingerprinting, criminal history check, reference checks, polygraph test, and other tests as deemed necessary.
WORK SCHEDULE: This full-time position is overtime eligible. It is based on 40-hour workweek, and typical hours for this position are 8:30 AM – 5:00 PM, Monday through Friday. Additional hours may be necessary to respond to workload needs, which may include evenings.
UNION MEMBERSHIP: This position is represented by the Public Safety Employees Union (PSEU).
QUESTIONS regarding this recruitment:
Jessica Lussier, HR Analyst - Senior
JOB CLASSIFICATION: Administrative Specialist IV, class code: 421514
- Supplemental Information
Forbes recently named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
COVID-19 Vaccination Requirement
King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.
As a condition of employment, prior to a final offer of employment, you will be required to:
- submit proof of vaccination, or
- have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC).
The Executive Branch includes employees in the Executive branch, the Assessor's Office, Elections, the King County Sheriff's Office, and the Executive Office.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
- Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
- Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
- Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
- Transportation program and ORCA transit pass
- 10 paid holidays each year (plus 2 personal holidays)
- Generous vacation and paid sick leave
- Paid parental leave, family and medical leaves, and volunteer leave
- Flexible Spending Account
- Wellness programs
- Onsite gyms and activity centers
- Employee giving program
- Employee assistance programs
- Flexible schedules and telecommuting options, depending on position
- Training and career development programs
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
01You must be a current US Citizen or Legal Permanent Resident to apply for civil service positions with the King County Sheriff's Office. Are you now a United States citizen?
02Can you read, write and speak the English language?
03Do you meet any of the automatic disqualifiers pertaining to DRUGS: •As an adult, convicted of any felony drug crime •Any use of heroin or methamphetamines •Any possession or use of GHB (gamma-hydroxybutyrate) or any other "date rape" drug (includes, but not limited to; Ketamine or Rohypnol), including giving it to others •Any use of illegal drugs within three (3) years of application (other than juvenile or one-time experimentation). Illegal drugs include but are not limited to; cocaine, ecstasy, molly, MDMA (club drugs), spice, mushrooms, or Khat, or illegal use of prescription drugs (including steroids). •Illegal use of four (4) or more different controlled substances as an adult within the past ten (10) years •Any instance of manufacturing or cultivating illegal drugs for the purpose of sale or distribution •Use of any illegal drugs while employed in a criminal justice capacity •Obtaining a prescription under false pretenses •Any instance of illegally using a drug after applying to any Law Enforcement agency •Marijuana use will be evaluated on a case-by-case basis; however, to increase the likelihood of continuing in the hiring and background process, an applicant should not have used marijuana in the last 12 months
04Copy OF [If you answered "yes" to the above, please explain. N/A if you answered "No"]05Do you meet any of the automatic disqualifiers pertaining to CRIMINAL ACTIVITY: •Any adult felony convictions •Any adult misdemeanor conviction for crimes involving theft, violence, or crimes of dishonesty (including, but not limited to, perjury, forgery, impersonation, bribery, witness intimidation/tampering, or tampering with evidence) •All other misdemeanor convictions as an adult within the last three (3) years •Any conviction for a sex-related crime, including crimes involving a minor or individual with a disability, including pornography •Any instance of required registration as a sex offender, regardless of conviction status •Any conviction for animal cruelty as defined by RCW 16.52.205 •Any conviction for a violation of a court No-Contact, Protection, or Harassment Order •Any candidate currently named as a Respondent in any No-Contact, Protection, or Harassment DV Order
06Copy OF [If you answered "yes" to the above, please explain. N/A if you answered "No"]07Do you certify that you reviewed and adhered to the application standards and requirements outlined for this position?