Administrator II

King County Auburn, WA Full-time Administration / Clerical

Posted on January 21, 2022

Summary

THIS RECRUITMENT IS ONLY OPEN TO KING COUNTY CAREER SERVICE (OR APPOINTED) EMPLOYEES

King County Records & Licensing Services (RALS) is searching for an experienced and innovative Administrator II who will lead the Division’s data utilization for business decisions, technology innovation and division communications.

The Administrator II serves a member of the RALS Director’s Office team and will assess and develop the strategy for the RALS data management and communications. This position will leverage technology applications and tools for business efficiencies, in a division that has a hybrid in-office and telework environment, ensuring employees have access to information.

WHY KING COUNTY?
King County is one of America's fastest-growing regions, and Executive Dow Constantine is building partnerships and working with employees to meet the key challenges facing the Northwest--equity and social justice, climate change, and regional mobility. To do this, King County employees are embracing continuous improvement, instituting best management practices, driving innovation, and striving for second-to-none customer service that supports the people of King County.

This position will be integral to designing strategy for present and future services that we provide to our customers. This role involves daily interaction with staff from all levels including senior-level management, elected officials, agency stakeholders, and inter-jurisdictional partners, and requires a keen understanding of the division’s operations and strategic goals. This role requires a self-starter with strong business modeling skills, a keen attention to detail, ability to work in a fast-paced environment, and solid skills in data mining and business intelligence.

ABOUT RECORDS & LICENSING SERIVICES (RALS)
RALS is recognized as a leader in service excellence and is building an enduring legacy of continuous improvement and employee engagement throughout our organization and services to public such as:

Recording and making accessible real property and other documents for members of the public, businesses, and other governmental agencies;
Collecting and dispersing real estate excise tax payments on the conveyance of real property in King County;
Providing licensing and information services and promoting public safety by administering and enforcing licensing and taxi regulations;
Providing internal mail services and physical and electronic records management services to all county agencies;
Providing animal care and control services for the protection of property, human health and safety; and promoting responsible pet ownership and animal welfare through education and licensing programs through public and private sector partnerships.

The Records and Licensing Services operates within a statutory framework that is prescribed by state law and county code. Many of the services administered by the RALS are mandated by state law, and are provided within King County on a regional basis across jurisdictional boundaries. RALS also provides certain local services to unincorporated King County and by contract with many local municipalities throughout King County. In addition, RALS is responsible for providing internal services that are necessary for purposes of business efficiency and/or meeting various legal responsibilities. To learn more about RALS, please visit our website at: https://kingcounty.gov/depts/records-licensing.aspx.

Key Deliverables and Expectations

Lead and manage projects using Lean principles including development of project proposals, data analysis, implementation, provide status reports to stakeholders, and report out on outcomes.
Represent the division in IT and technology teams and discussions across the divisions and/or inter-departmental work groups; assess, research, and learn emerging technology to adapt to division business needs.
Develop and maintain online Tier Board metrics through stakeholder engagement and data analysis. Develop strategies for data and visual management.
Continue to develop and maintain the RALS SharePoint communication site and websites, managing Director’s Office communications.
Point of contact for new SharePoint or Teams site development and provide technical, support, training and instruction to section managers, supervisors and employees.
Provide backup support for payroll processing.

THE IDEAL CANDIDATE WILL:

Have a strong background and knowledge of Office 365 tools such as creation of SharePoint and Teams sites, including page development, and the use of applications such as Excel, Power BI, etc.
Be knowledgeable about how large organizations work, including how to get things done through formal and informal channels.
Demonstrated ability to develop metrics and use innovative visual tools to display division data for use in business decisions, applying quantitative and qualitative analysis to evaluate data.
Be flexible and adapt as required, while working in a multi-faceted and sometimes ambiguous environment.
Be customer-focused and culturally aware. Embrace and lead equity and social justice initiatives.
Possess strong ability to navigate through potentially conflicting stakeholder perspectives.
Demonstrated ability to maintain confidentiality.
Be an excellent communicator to a wide variety of audiences.

APPLICATION PROCESS: This recruitment opportunity is open to all current King County Career Service (or Appointed) Employees only. The salary for this position is $37.86- $47.99 and includes innovative and award-winning employer-paid medical, dental, and vision insurance, as well as a robust leave package. To see all of King County's benefits, please visit our web site at kingcounty.gov/benefits

Please apply online at kingcounty.gov/jobs. We highly recommend that you also provide a cover letter detailing your experiences as it relates to this position and a resume.

If you have any questions, please contact Brittney Marzest at, 206-477-8104 or bmarzest@kingcounty.gov

This recruitment is an effort to fill our immediate vacancies as well as create a hire list that will be used for any positions that become vacant within the next 12 months.

Supplemental Information

Forbes recently named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

COVID-19 Vaccination Requirement

King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.

As a condition of employment, prior to a final offer of employment, you will be required to:

submit proof of vaccination, or
have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.

People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC).

The Executive Branch includes employees in the Executive branch, the Assessor's Office, Elections, the King County Sheriff's Office, and the Executive Office.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:

Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
Transportation program and ORCA transit pass
10 paid holidays each year (plus 2 personal holidays)
Generous vacation and paid sick leave
Paid parental leave, family and medical leaves, and volunteer leave
Flexible Spending Account
Wellness programs
Onsite gyms and activity centers
Employee giving program
Employee assistance programs
Flexible schedules and telecommuting options, depending on position
Training and career development programs

For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

Are you applying to this position as an eligible Current or Previous King County Employee Priority Placement Program Participant AND Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff AND Do you possess the skills and abilities to qualify for this position?

Yes, I was given a layoff notice from my role at King County AND I am within two years of the effective date of my layoff. AND The position I was laid off from was the same or a higher percentage of FT status when compared to this one.
No.

If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff

Required Question