Administrator II

King County   Seattle, WA   Full-time     Administration / Clerical
Posted on May 10, 2022
Apply Now
Summary

King County's Department of Local Services (DLS), Engineering Section is seeking an Administrator II to provide administrative services and support to the Engineering Section Manager, the County Road Engineer, and Managing Engineers.  

The ideal candidate for this role will be a self-starter who is skilled at organization and has excellent interpersonal skills, a keen attention to detail, an ability to stay focused in a fast-paced environment with competing priorities, and a commitment to equity and social justice.

The Administrator II will perform a wide variety of assignments to assist managers in dealing with administrative aspects of Section operations. The incumbent will independently perform assignments within established guidelines and procedures.  Assignments include conducting research, coordinating efforts of others, program development, evaluation of new policies, procedures, and various types of information, preparing reports, and solving problems with or on behalf of management. The Engineering Section consists of approximately 100 employees in mainly two locations (King Street Center and Renton campus).  If you are detail oriented, customer focused, and committed to stellar service delivery, we want you to apply!

Job Duties

  • Manage calendars and appointments primarily for the Engineering Section Manager and County Road Engineer, and Managing Engineers, as needed. 
  • Ability to exhibit calm professionalism and good humor in the face of tackling emergent issues and shifting priorities. 
  • Prepare agendas, minutes, and other meeting-related documents for the Engineering Section Management Team (ESMT) meetings and other meetings, as needed.
  • Skilled in providing strategic and operational administrative policy improvements
  • Develop and implement detailed process improvements to increase the effectiveness of administrative operations
  • Conduct research as directed in preparation for upcoming meetings. Prepare reports, charts, graphs, and other materials necessary to support or defend management positions.
  • Track and communicate deadlines for Section assignments.
  • Provide administrative supervision including performance evaluations to 3 employees: one Administrator I and two (2) Administrative Specialists III.
  • Coordinate with Administrator I and administrative specialists to ensure that policies and procedures, communications, reporting, administration, etc. are consistently being applied across the Section
  • Experience in training and mentoring direct reports in their professional development
  • Provide and evaluate project-specific information that requires interpretation of established policies, procedures, regulations, and other relevant sources and prepare recommendations to management. Successful candidate may have to deal with sensitive and/or potentially volatile situations.
  • Analyze and evaluate policies, procedures, ordinances, rules, proposed legislation affecting administrative processes and make recommendations, as directed.
  • Draft Section policies and procedures as directed, consistent with applicable King County, Washington State, and Federal requirements.
  • Prepare, summarize, proofread, and edit meeting minutes including formatting and finalizing documents, letters, memos, contracts and/or reports to ensure they conform to established procedures and customer service standards.
  • Setup, track and distribute various DocuSign documents, including CIP gate documents.
  • Recommend, establish, maintain, modify, and implement tracking and other administrative systems to track and retrieve information for Section assignments, special projects, emergency response information, training, etc.
  • Develop spreadsheets and prepare reports to track or maintain Section operations such as Alternative Work Schedules, training, boot allowance, asset inventory/tags, vehicles/parking, ferry cards, take home vehicles, etc. for the Engineering Section
  • Coordinate meetings between Section managers and representatives from other agencies.  Organize logistics and develop and prepare meeting materials, minutes, summaries, etc.
  • Responsible for Engineering Administration (RDS04) payroll.
  • Responsible for various County Road Engineer documents such as Road Vacations, Special Use Permits, Road Variances, etc. 
  • Responsible for County Road Administration Board (CRAB) reporting
  • Is the point of contact with CRAB and will coordinate staff training offered by CRAB. 
  • Coordinate with various other functions such as Human Resources/Finance/Grants/etc. on documents such as, but not limited to, performance appraisals, alternative work schedules, telecommuting forms, organizational charts, training/travel forms, CPAs/waivers, etc.
  • Other administrative duties as assigned including responding to citizens with concerns.

Experience, Qualifications, Knowledge, Skills

  • Initiative in planning and anticipating Managers’ and Section needs.
  • Initiative in evaluating and recommending ways to improve administrative processes and other efficiencies.
  • Ability to work independently with minimal direction.
  • Excellent oral and written communication skills.
  • Exceptional organizational skills.
  • Skill in conducting research on specific work assignments.
  • Skill and experience working in a fast-paced, highly dynamic work environment.
  • Skill in following oral and written instructions and in following through on assignments.
  • Ability to work under emergency conditions which can be highly stressful and may require overtime hours.
  • Skill in responding to citizen inquiries and/or working with interest groups.
  • Knowledge of general and King County administrative policies, procedures, and practices.
  • Knowledge of software applications (Microsoft Word, Excel, Access, Internet, Outlook).
  • Ability to work independently and in a team environment.
  • Ability to work with diverse individuals, and customers, and maintaining effective relationships at all levels of the organization, and with internal and external customers.
  • Ability to multi­ task, work under pressure, and meet tight deadlines, which may occur daily.
  • Ability to prepare and give presentations to various groups.
 

Supplemental Information

Why King County?

  • Competitive – healthcare plans
  • Free – transportation options
  • Manager Support – structured employee assistance program
  • Paid – vacation time (in addition to paid holidays)
  • Paid – sick leave
  • Paid – parental leave
  • Deferred – compensation plan
  • Ten – paid holidays
  • Awesome Employee Giving Program!
TEMPORARY TELECOMMUTING REQUIREMENT
The work associated with this position will be performed through a combination of teleworking complemented with onsite work and meetings as needed. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. The individual in this position will be meeting with community members and organizations and will be expected to engage in face-to-face interactions, as COVID-19 restrictions permit, throughout unincorporated King County.
  
Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions may be required, including the wearing of masks in some situations. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.
 
King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.
 
COVID-19 VACCINATION MESSAGE
King County has set a requirement that all county employees be fully vaccinated by October 18, 2021. To meet this requirement, employees must have received their second shot of a Pfizer or Moderna vaccine, or first shot of a Johnson & Johnson vaccine, by October 4, 2021, and provide verified proof of vaccination. Information on where to get a shot and answers to frequently asked questions about the vaccine can be found at www.kingcounty.gov/vaccine.

ABOUT THE DEPARTMENT
King County is the local service provider for the roughly quarter-million people who live in the unincorporated areas of the county; taken together, Unincorporated King County would be the second-largest city in the state. The Department of Local Services includes a Director's Office with a Community Service Area group, and the Road Services and Permitting Divisions. Together, this department provides a single executive point of accountability for delivery of local services to all of the unincorporated areas.
 
The King County Road Services Division designs, builds, operates and maintains roads and bridges in unincorporated areas of King County in an efficient and environmentally responsible manner to protect the public's investment and facilitate safe travel. The division is committed to ensuring the county's transportation system is safe and efficient for all uses and modes of travel. The Division is responsible for 1,500 miles of road and 182 bridges, 5.7 million feet of drainage ditches, over 44,000 traffic control signs, 78 traffic signals, and 50 traffic cameras in unincorporated King County.
 
ABOUT KING COUNTY
 
Forbes recently named King County as one of Washington State's best employers.
 
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
 
Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
 
COMMITMENT TO EQUITY AND SOCIAL JUSTICE
 
King County is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
 
To learn more, please visit http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx
 
Are you ready to APPLY?
 
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process, or if you have questions, please contact the recruiter listed on this job announcement.
 
The recruitment for this position is open to all applicants. A completed King County Application is required. We highly recommend that you also provide a cover letter and resume.

If you have any questions, please contact Jerrell Hollis, Senior HR Analyst, by e-mail at jhollis@kingcounty.gov, or by phone at 206-477-4318. 

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
02
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff

Required Question