Administrator II

King County   Seattle, WA   Full-time     Administration / Clerical
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Posted on November 18, 2020
Summary

 
Public Health – Seattle and King County values diverse perspectives and life experiences.  The Department encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, and veterans.

COMMITMENT TO EQUITY AND SOCIAL JUSTICE: 
As the only Public Health jurisdiction in the world named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.
 
We have a deep commitment to equity and social justice and advancing practices, strategies and policies that promote fairness, justice and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from vulnerable communities are incorporated into our emergency planning and public outreach efforts.
 
The selected candidate will integrate King County's Equity and Social Justice principles into the daily functions of this position.
 
Public Health- Seattle & King County (PHSKC) is seeking to fill a TB Control Program Administrator (Administrator II) to work with the Disease Control Officer and Program Manager on the day-to-day administrative services and financial functions of the TB Control Program.
 
WHO MAY APPLY: This position is open to the general public and King County Career Service employees. This Term Limited Temporary position or Special Duty Assignment is anticipated to last through August 2021, with the possibility of extension.

WORK LOCATION: This position will be required to telecommute, and will occasionally be required to work onsite at Harborview Medical Center located at 325 9th Ave in Seattle.

TEMPORARY TELECOMMUTING REQUIREMENT:
Some of the work associated with this position will be performed remotely, at least through July 5, 2021 in compliance with King County’s telecommuting mandate.  Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.
 
Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. There will be situations where the employee is required to report to a County worksite.  Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer.
 
To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.
 
WORK SCHEDULE: Monday through Friday, 8:00am-4:30pm 40 hours per week. This position is subject to the Fair Labor Standards Act.

Job Duties


  • Assist the Disease Control Officer, Program Manager and Nurse Manager, implemented County, Department and Division personnel policies, procedures and practices within the TB Control Program 
  • Coordinate facility and equipment repair/maintenance issues with Harborview Medical Center, King County Construction & Facility Management, and outside vendors 
  • Ensure the development, maintenance and adherence to record retention schedules for program medical records. Assist the Nurse Manager in the implementation of Electronic Health Records 
  • Ensure adequate supplies and services are available to guarantee operational readiness of both clinical and programmatic functions 
  • Ensure the development of procedures, protocols, standards of care and processes are in accordance with established program, agency and County requirements 
  • Coordinate the procedures to ensure patient generated revenue including insurance/third party billing 
  • Perform financial analysis, management and forecasting for expenditures and revenues at the program level 
  • Ensure program expenditures are allowable under funding guidelines and request modifications as needed 
  • Develop budget for grant applications 
  • Ensure cash management and cash handling is within the scope of financial policies and procedures established by Public Health, King County and state, federal and private funders 
  • Ensure timely and accurate invoicing to funders 
  • Ensure the investigation and problem solving of invoices that are not paid in a timely manner 
  • Maintain financial integrity of program 
  • Develop and manage program contracts including Scope of Work and Budgets 
  • Supervise the Administrative Support Section (4FTE) including development of position descriptions; hiring; personnel related activities; performance appraisals and work plans 
  • Ensure Administrative Support Section Staff receives adequate training and guidance to meet the expectations of their position

Experience, Qualifications, Knowledge, Skills


 

·       Demonstrated experience of budget development and analysis 

·       Knowledge of financial principles and practices 

·       Demonstrated supervisory experience 

·       Experience with use of personal computers and word processing and spreadsheet software 

·       Knowledge of statistics 

·       Excellent verbal and written communication skills 

·       Interpersonal skills 

·       Organizational skills 

·       Collaboration skills 

·       Demonstrated ability to provide management administration of documents. 

·       Demonstrated analytical problem-solving skills 

·       Facilitation skills 

·       Basic research and information gathering skills 

·       Policy analysis skills 

·       Skill in providing direction to others


 Desired Qualifications:

·       Knowledge and demonstrated ability applying generally accepted accounting principles 

·       Experience with ORACLE E-Business Suite 

·       Microsoft Excel skills and Pivot Table knowledge 

·       Grants Management skills including Federal grants

·       Demonstrated supervisory experience in healthcare or a related field





 
 

Supplemental Information

Forbes recently named King County as one of Washington State's best employers. 
 
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? 
Come join the team dedicated to serving one of the nation's best places to live, work and play. 
 
Guided by our "
True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
 
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
 
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.
 
APPLICATION PROCESS: 
A complete application packet will consist of the following:

  • NEOGOV/Government Jobs on-line or paper application 
  • CV or resume 
  • Cover Letter- detailing how you meet or exceed the qualifications listed in this job announcement
  • Responses to Supplemental Questions

You may attach multiple documents if you wish with your application:

  • Copy and paste one or more documents into the text resume section of the application. 
  • Attach multiple documents/files in the resume attachment section.

Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.

  • The selection process may include but is not limited to: evaluation of application materials and supplemental questions, interviewing, and testing. For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring. 
  • Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions. 
  • Staff may be required to play an active role in the event of a public health emergency, which may include changes in responsibilities, work location and working hours.

NECESSARY SPECIAL REQUIREMENTS:
  • The selected candidate will be required to pass a thorough background investigation.
  • Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law. 
  • Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing required training on time.
 CONTACT: For questions about the position, contact Adriene Miller at Adriene.miller@kingcounty.gov. For questions about the application process, contact Catherine Fitzpatrick at Catherine.fitzpatrick@kingcounty.gov.
 
 UNION AFFILIATION: This position is not represented.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
Do you have supervisory experience in healthcare or a related field?
  • Yes
  • No
02
If you answered yes to the previous question, describe that experience, including where you got it, how many staff you supervised, and their roles. If you do not have this experience, type n/a.
03
Do you have experience in budget development and analysis?
  • Yes
  • No
04
If you answered yes the previous question, please describe your experience in budget development and analysis. If you answered no then type N/A.
05
Do you have work experience in the implementation of financial principles and practices (formulate, gather, analyze and present complex financial, informational and statistical data)?
  • Yes
  • No
06
If you answered yes the previous question, please describe your experience in the implementation of financial principles and practices. If you do not have this experience, type n/a.
07
Please identify your proficiency using Microsoft Excel.
  • Advanced (ex. can create complex formulas, link data in multiple spreadsheets /or workbooks)
  • Intermediate (ex. can create charts/graphs/tables, summarize spreadsheet data)
  • Beginner (ex. can create & edit spreadsheets)
  • None
08
Are you applying to this position as a Priority Placement Program Participant And Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff AND Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County AND I am within two years of the effective date of my layoff. AND The position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
09
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff

Required Question