Administrator II - Industrial Waste / Environmental & Community Services
- Summary
This is a Special Duty Assignment through December 31, 2022.
The Administrator II will provide technical expertise, coordination, assistance and/or oversight on a broad range of administrative services supporting the Industrial Waste and Environmental Community Services unit and section, respectively, in the Wastewater Treatment Division. Special projects may include; digitization projects, along with monitoring schedule, scope and QA/QC issues, interfacing with County partners (WTD Finance, KCIT) and external entities (Ecology, 3rd party vendors, industrial users) and responsibilities for higher level administrative Industrial Waste functions.
This position will be responsible for all phases of the Industrial Waste quarterly billings including the calculation of surcharges and CM&A fees, report compilation out of the PIMS database for billing requests to the local sewer agencies and answering any questions from WTD Finance as well as from industrial users. In addition to being responsible for the Industrial Waste billing program, the Administrator II will coordinate and be responsible for the surcharge treatment program including scheduling and leading the monthly meetings, taking minutes with follow-up action items, adding and deleting industrial users from the surcharge program based on various factors, and acting as a liaison between investigators and SMT to schedule new or additional sampling at various facilities and updating the database with sampling work orders accordingly.
The Administrator II will be responsible for updating/revising and adding new templates, shells and reports and act as the system administrator for the PIMS database and the liaison with KCIT staff. The Administrator II will be responsible for the program’s annual pretreatment report compilation and transmission to WTD Director and Ecology.- Job Duties
- Develop and coordinate programs or projects for assigned work unit.
- Participate in strategic planning efforts and help develop and/or revise policies and procedures for assigned work unit.
- Research and analyze financial data, including identifying revenues, expenditures and discrepancies and conducting some basic forecasting; prepare financial reports and make corrections within established parameters.
- Analyze and evaluate data for assigned research projects and technical systems, assess program models and prepare summary reports.
- Interpret and provide management with information on current administrative policies and procedures and legislation.
- Develop routine contract specifications, including scope of work.
- Participate in planning and marketing and in providing business and support services for assigned work unit.
- Develop and manage a project of limited scope within work unit.
- Prepare presentation materials and publications for internal and external use.
- Provide lead direction to assigned staff on a project basis.
- Provide technical expertise to other internal staff on a limited basis.
- Develop, implement and evaluate methods for monitoring existing and new administrative systems to support work activities at the unit, section, division and/or department levels.
- Represent the work unit, division or department on internal and external committees or task forces.
- Experience, Qualifications, Knowledge, Skills
Working Conditions:
Telecommuting Requirement
The work associated with this position will be performed predominantly by telecommuting, with occasional onsite work and meetings, as influenced by business needs. Employee will have access to shared workspaces at various King County facilities. Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.
To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team.
Work Location: Primarily teleworking and the King Street Center 201 S. Jackson St., Seattle WA 98104. There will be an expectation to travel to various worksites throughout King and South Snohomish County as needed for your work
Work Schedule: This position is covered under the provisions of the Fair Labor Standards Act (FLSA) and is overtime eligible. This full-time position works a 40-hour work week. Monday through Friday.
Union Representation: This position is represented by Washington State Council of County and City Employees, Council 2, Local 1652R - Industrial and Hazardous Waste
REQUIRED LICENSES, EXPERIENCE, QUALIFICATIONS, KNOWLEDGE, SKILLS:
Minimum Qualifications:- Three (3) years of increasingly responsible administrative experience or an equivalent combination of education and experience that include use of word processing, spreadsheets, presentation, calendaring, and data base management software.
- Demonstrated Information-gathering, analysis techniques, and principles for research assignments.
- Financial principles and practices / statistics / mathematical calculations.
- Verbal and written communication.
- Proficiency in the proofreading and editing of documents.
- Problem solving.
- In the use of personal computers and work-related software (Word, Excel, PowerPoint, Outlook, SharePoint).
- In the use of virtual collaboration tools, including Microsoft Teams and SharePoint
- Demonstrated ability to take direction from multiple sources.
- Demonstrated ability to interpret, apply, and implement policies and procedures.
- To work effectively with a diverse group of individuals and to present information in a tactful and diplomatic manner.
- Demonstrated ability to self-direct workload by organizing multiple competing priorities and producing quality detailed work within tight time-frames.
- Action Oriented – Readily takes action on challenges, without unnecessary planning. Identifies and seized new opportunities. Displays a can-do attitude in good and bad times. Steps up to handle tough issues.
- Nimble Learning – Learns quickly when facing new situations. Experiments to find new solutions. Takes on the challenge of unfamiliar tasks. Extracts lessons learned from failures and mistakes.
- Collaborates - Works cooperatively with others across the organization to achieve shared objectives. Represents own interests while being fair to others and their areas. Partners with others to get work done. Credits others for their contributions and accomplishments. Gains trust and support of others.
- Drives Results - Has a strong bottom-line orientation. Persists in accomplishing objectives despite obstacles and setbacks. Has a track record of exceeding goals successfully. Pushes self and helps others achieve results.
Application and Selection Process: Application materials will be screened for clarity, completeness including online application, cover letter and resume, and responsiveness to the list of qualifications, skills, and abilities. The most viable candidates may be invited to participate in one or more panel interviews. Applications without the following required materials may not be considered for this position.- King County application
- Resume
- Cover Letter detailing your background and what you can bring to this position
- Responses to supplemental questions
- Supplemental Information
WHO ARE WE?
WTD is committed to the principles of equity and social justice. We value diverse perspectives and life experiences in our workforce and are committed to building a culturally diverse and inclusive environment. WTD strives to provide equitable services to residents and businesses across King County.
About the Wastewater Treatment Division (WTD): WTD protects water quality and public health in the central Puget Sound region by providing high quality treatment to wastewater collected from local sewer agencies. WTD includes 650 employees across multiple facilities and serves 1.5 million people. To our agency, success means clean water. It means honoring our legacy while keeping a promise to another generation that our beautiful environment will be there for them to enjoy. It also means being accountable to our ratepayers and operating a well-managed agency.
To learn more about the Wastewater Treatment Division click on the below links:
http://www.kingcounty.gov/environment/wtd/About.aspx
http://www.kingcounty.gov/environment/wtd/About/Vision.aspx
WHY WORK FOR KING COUNTY?
King County was named "Best-in-State Employer" in the Forbes magazine 2019, ranking 16 on the list of best employers in Washington State, visit Awards given to King County to see more! King County's Investing in YOU initiative to build a workplace where ALL employees can thrive, and become the nation's Best Run Government. Enjoy a balanced life with benefits that support you!
WHY IT'S WORTH TAKING A SECOND LOOK AT WORKING FOR KING COUNTY:
http://kingcounty.gov/audience/employees/careers/why-work-here.aspx
COMMITMENT TO EQUITY AND SOCIAL JUSTICE
As the only jurisdiction in the world named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.
We have a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from vulnerable communities are incorporated into our emergency planning and public outreach efforts.
To learn more, please visit: http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx
Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
Covid-19 Vaccination Requirement
As of October 18, 2021, most* King County employees are required to be fully vaccinated against COVID-19. If hired, you will be required to submit proof of vaccination by October 18th. People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine. Employees may make requests for a reasonable accommodation based on a medical disability or for sincerely held religious beliefs. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
This directive applies to employees in the Executive branch*, the Assessor’s Office, Elections, the King County Sheriff’s Office, and the Executive Office.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
- Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
- Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
- Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
- Transportation program and ORCA transit pass
- 10 paid holidays each year (plus 2 personal holidays)
- Generous vacation and paid sick leave
- Paid parental leave, family and medical leaves, and volunteer leave
- Flexible Spending Account
- Wellness programs
- Onsite gyms and activity centers
- Employee giving program
- Employee assistance programs
- Flexible schedules and telecommuting options, depending on position
- Training and career development programs
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.