Administrator III

King County   Seattle, WA   Full-time     Administration / Clerical
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Posted on November 19, 2020
Summary

Public Health- Seattle & King County values diverse perspectives and life experiences. The Department encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, and veterans.

Jail Health Services is seeking an experienced administrative and financial professional with strong analytical skills, creative thinking and problem-solving abilities, excellent attention to detail, who is comfortable working with numbers and data.  The ideal candidate for this position enjoys performing detailed accounting work and has the ability to use data to forecast and plan into the future.  This person understands the important link between finance, policy, and operations and can write persuasively to defend budget proposals; feels comfortable working with large data sets and creating data visualizations; and works effectively and respectfully with people from all backgrounds and organizational roles.

The Administrator III performs and oversees a variety of financial and administrative services in the Jail Health Services (JHS) Division and ensures compliance with all relevant requirements.  The incumbent manages a variety of local, state, and federal funding sources; manages expenditures; performs financial forecasting and long-term planning for both operating and capital budgets; performs various financial analyses; supports Division leaders by developing reports to support their sound operational management; and supports the management and oversight of procurement and contracting activities.

Who May Apply: 

This full-time position is open to the general public.

Work Location: 

JHS Division Offices are located at 401 Fifth Avenue, Suite 1000, Seattle, WA, 98104.  This position may require up to two days/month in both the King County Correctional Facility in Seattle and the Maleng Regional Justice Center in Kent.
 
Work Schedule: 

The work schedule is M-F (40 hours per week). This position is exempt from the Fair Labor Standards Act and is not overtime eligible.

The work associated with this position will be performed remotely, at least through July 5, 2021 in compliance with King County’s telecommuting mandate. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.  Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.  There will be situations where the employee is required to report to a County worksite.  Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer.
 
To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.  

Job Duties

1. Manage local, state, and federal funding sources.
a) Participate in development of grant applications and funding agreements
b) Implement changes to the financial and payroll systems to facilitate billing
c) Develop and submit financial billing reports
d) Track and reconcile project expenditures and revenues

2. Perform tracking, forecasting, and long-term planning for both capital and operating budgets.
a) Participate in budget development based on trend analysis and forecasting
b) Ensure spending is within budgeted limits through financial monitoring and pre-approving significant expenditures.
c) Conduct monthly financial forecasts
d) Track financial status and manage budgets of technology capital projects
e) Partner with JHS Health Operations Manager to manage equipment inventory maintenance and replacement plan

3. Develop and generate reports for management review.
a) Work with managers to understand their information needs
b) Gather data from various sources
c) Analyze data
d) Develop visually appealing and easy to understand reports
 
4. Manage and oversee JHS procurement processes.
a) Develop and/or revise policies and procedures
b) Partner with supervisors to assure procurement activities comply with policies and procedures
c) Approve procurement transactions in Oracle
d) Research and resolve outstanding transactional issues
e) Maintain Oracle EBS security functions
f) Coordinate financial year-end activities
 
5. Coordinate JHS contracts, agreements, and memoranda with Public Health Department contracting group.
a) Participate in vendor selection and negotiations
b) Partner with subject matter experts to develop RFPs, scopes of work, pricing agreements, payment terms, etc.
c) Assure vendors comply with contract requirements
 
6. Conduct financial analyses and make recommendations (examples include return on investment, lease vs. buy, cost modeling, etc.)

Experience, Qualifications, Knowledge, Skills

  • Demonstrated knowledge of management accounting principles
  • Demonstrated skills in financial analysis, financial reporting, financial modeling, accounting and finance
  • Demonstrated skills and experience in budgeting, forecasting, and managing expenditures
  • Demonstrated knowledge of purchasing procedures and practices
  • Demonstrated knowledge of and experience in negotiating, preparing, monitoring, interpreting, and managing contracts
  • Demonstrated skills in administrative policy development and implementation
  • Demonstrated skills in problem solving, decision making, complex business analysis, and providing detailed analytical information to management 
  • Demonstrated skills and experience handling a number of projects or tasks simultaneously, meeting multiple deadlines, and adjusting to changing priorities
  • Ability to work effectively and respectfully with internal and external customers
  • Experience in and ability to influence performance of employees without direct supervisory authority
  • Excellent oral and written communication skills
  • Excellent attention to detail
  • Skills in facilitation and conflict resolution
  • Demonstrated ability and experience in the use of information systems (including ability to use personal computers and network computing systems, with demonstrated skills in Microsoft Applications:  Excel, Word, Outlook, Internet, PowerPoint, and Sharepoint; demonstrated skills in using spreadsheets for creating, maintaining, and analyzing and presenting data.)

Desired Qualifications:

  • Bachelor’s degree in business, finance, accounting, or related field
  • Experience in governmental accounting and finance
  • Minimum 3 years of experience in financial analysis and/or budget preparation
  • Minimum 3 years of experience in large public agency
  • Minimum 3 years of experience in Microsoft Excel spreadsheets (pivot table, formulas, filter, and sorting). 
  • Strong management abilities, including strong interpersonal skills, motivated self-starter, and advanced problem-solving abilities
  • Knowledge of health care billing and claims processing, specifically Washington State Medicaid
  • Knowledge of King County programs, funding sources, policies and requirements
  • Knowledge of King County EBS system and/or experience budgeting in Hyperion/PBCS
  • Knowledge of Public Health practices and mission; a desire and passion to serve the public through assisting Jail Health Services
  • Experience using Lean tools for continuous quality improvement

Supplemental Information

Forbes recently named King County as one of Washington State's best employers. 

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. 

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

Prison Rape Elimination Act (PREA) Standards

Public Health - Jail Health Services follows and maintains federal and state requirements standards including, but not limited to, Prison Rape Elimination Act (PREA) standards which apply to all public and private institutions that house adult or juvenile offenders. PREA standards preclude the department from hiring or promoting anyone who has engaged in, or been convicted of any conduct which would violate PREA standards related to sexual assault including:
  
  • Sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution; 
  • Convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse 
  • Has been civilly or administratively adjudicated to have engaged in the activity described above.

     Additionally, PREA standards require that the department consider any incidents of sexual harassment involving an inmate or detainee in determining whether or not to hire or promote anyone.
     
     The above is in compliance with PREA and its implementing regulations, 28 C.F.R. Part 115, Subpart A, Section 115.17, Hiring and Promotion Decisions.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.

APPLICATION MATERIALS REQUIRED: 

 The following application materials are required in order to be considered for this position:
 
 1.         A completed online or paper application
 
2.         Written responses to the supplemental questions
 
3.         A cover letter (can be copied and pasted into the text resume section, or attached as a 
            document/file in the resume attachment section of the on-line application)

Supplemental Information:

  • This selection process may include but is not limited to evaluation of all application materials and supplemental questions, testing and interviewing. For more information on our selection process, please refer to http://www.kingcounty.gov/health/about/hiring.htm 
  • Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work. 
  • Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions. 
  • Staff may be required to play an active role in the event of a public health emergency, which may include changes in responsibilities and working hours.

 Necessary Special Requirements:

  • The selected candidate must pass a thorough background investigation
  • Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law 
  • Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time.
  • Ability to travel between facilities.
Contact: 

If you have questions regarding this job announcement, please call Mark Lacy at mlacy@kingcounty.gov    

Union Affiliation:

Non Represented

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
Please describe your experience managing local, state, and federal funding sources. If you do not have this experience, type N/A.
02
Please describe your experience in budgeting, forecasting, and managing expenditures in the public sector or for a large entity. If you do not have this experience, type N/A.
03
Please describe your experience with purchasing procedures and practices in the Public sector or for a large entity. If you do not have this experience, type N/A.
04
Please describe your experience working with contracts and contracting in the Public sector or for a large entity. If you do not have this experience, type N/A.
05
Please describe your experience developing reports to provide detailed and complex business and financial information to management in the public sector or for a large entity. If you do not have this experience, type N/A.
06
Please describe your experience performing financial analysis and making recommendations on financial issues for the public sector or for a large entity. If you do not have this experience, type N/A.
07
Please indicate the Microsoft desktop applications and/or computer programs in which you have at least an intermediate proficiency level. (Check all that apply)
  • Microsoft Excel
  • Microsoft Word
  • Microsoft Outlook
  • Hyperion/PBCS
  • Oracle EBS
  • Oracle I Expense
  • Oracle iProcurement
08
Are you applying to this position as a Priority Placement Program Participant And Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff AND Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County AND I am within two years of the effective date of my layoff. AND The position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
09
Copy OF [If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff]

Required Question