Assistant Archivist

King County   Auburn, WA   Full-time     Health Care Provider
Posted on June 14, 2022
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King County Archives is seeking two highly qualified candidates to serve as Assistant Archivist. The Assistant Archivist works under the supervision of the County Archivist in management of the Archives and works collaboratively as part of the Archives team in providing high-quality customer service; fulfilling the legal, ethical, and professional responsibilities of the Archives.
Our guiding principles and core values govern our roles and responsibilities as employees. We are actively seeking employees whose behaviors are in alignment with our division's core values: Collaborative, Service-Oriented, Results-Focused, Accountable, Innovative, Fair, Just, and Professional.
SCOPE OF JOB DUTIES: To be considered for this opportunity, you must demonstrate skill and ability to

  • Arrange and describe archival records, both physical and electronic. 
  • Facilitate discovery of and access to collection information through the development of finding aids and other resources.
  • Assist customers, in person and remotely, in identifying research needs and provide guidance and access to records such as recorded documents, photographs, maps, and other government records. 
  • Research and retrieve materials using a variety of formats including electronic, microform, and paper-based; effectively communicate with patrons about those findings and how to access them. 
  • Assist with intake of accessions into the Archives: conduct inventories, appraisals, document transfers, and develop processing plans.
  • Update Archives collection management system by inputting basic description and physical holdings information.
  • Participate in Archives program planning and support the County Archivist in the development of policies and procedures.
  • Assist in migration of analog audio-visual materials to digital formats for archival preservation.
  • Demonstrated understanding of, and enthusiasm for the use of, emerging technologies.
  • Assist with daily cash handling and receiving payments. 
The Ideal Candidate for this Role will have:
  • Experience or background in history, library science, or other transferrable fields such as museum studies, records management, or data management with an emphasis in archival work.
  • Experience arranging and describing archival records and creating finding aids. 
  • Experience implementing stages of archival workflow, particularly accessioning and processing.
  • Experience implementing preservation requirements and techniques for care, handling, and storage of archival materials.
  • Is a good communicator with staff and customers including presentations, verbal and written instructions, correspondence, written reports, and presentations.
  • Experience promoting archival collections via social media and other outreach projects such as curating exhibits physical and digital exhibits using archival records.
  • Experience with common desktop applications, including but not limited to Microsoft Office suite and Adobe Acrobat, including use of formulas in spreadsheets and reports, designing and modifying database queries, and developing database reports.
  • Knowledge of descriptive formats such as MARC, EAD, DACS, Dublin Core, and other processing and metadata standards.
  • Be a team player and customer focused. Be able to build relationships with coworkers, staff, and customers.  
  • OR any combination of education and experience.
Are you ready to APPLY?
The recruitment for this position is open to all applicants. A completed King County Application is required. We highly suggest submitting a cover letter and resume with your submission.
If you have any questions or concerns while applying, please contact Brittney Marzest, Recruiter, by e-mail at
Other Position Information: This position is represented by the International Brotherhood of Teamsters, Local 117, Professional and Technical Employees.
This position performs work in person at the King County Archives building, located at 1215 E. Fir Street, in Seattle. A partial telework schedule may be available upon request.

This recruitment is an effort to fill our immediate vacancies as well as create a hire list that will be used for any positions that become vacant within the next 12 months.  

Supplemental Information

Forbes recently named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

COVID-19 Vaccination Requirement

King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.

As a condition of employment, prior to a final offer of employment, you will be required to:

  • submit proof of vaccination, or
  • have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.

People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC).

The Executive Branch includes employees in the Executive branch, the Assessor's Office, Elections, the King County Sheriff's Office, and the Executive Office.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff

Required Question