Best Starts for Kids Contracts Manager

King County   Pioneer Square, WA   Full-time     Administration / Clerical
Posted on January 24, 2023
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Salary
$85,883.20 - $108,867.20 Annually

Location
Seattle, WA

Job Type
Special Duty Assignment or Term Limited Temp (TLT)

Department
DPH - Public Health

Job Number
2022DY17350

Division
Community Health Services

Summary

Best Starts for Kids (Best Starts) is King County's community-driven initiative to support every baby born and child raised in King County to be happy, healthy, safe, and thriving. Initially approved by voters in 2015 and in place since 2016, Best Starts invests in comprehensive supports for children, youth, young adults, and families and caregivers, catalyzing strong starts in early childhood, and sustaining those gains as children progress to adulthood. Best Starts was renewed by voters in August 2021. Implementation of Best Starts is guided by the Best Starts for Kids (BSK) Implementation Plan, approved by the King County Council in November 2021 for Levy 2022-27.

Best Starts for Kids is seeking a Contracts Manager (PPM2) to support the Best Starts for Kids ' Prenatal-to-Five team in the Community Health Services (CHS) Division of Public Health-Seattle & King County. The Contracts Managers (PPM2) will be responsible for implementing contract management infrastructure and providing program support for the Home-Based Services, Community-Based Parenting Supports, and Child Care Health Consultation program areas. The scope of work includes contract management process and infrastructure implementation, contract monitoring and payment; research and data visualization support; program support, and teaming.

The position reports to the Prenatal to Five Program Manager, within Public Health's Community Health Services Division and works in close partnership with the Contracts Manager (PPM2), Child Care Consultation Manager, Home-Based Services Manager, and Community-Based Parenting Support Manager.

Commitment To Equity and Social Justice: As the only county in the United States named after Martin Luther King Jr, one of the most influential civil rights leaders in our nations' history, King County is a vibrant community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the artistic and social traditions of many cultures. Together, we're changing the way government delivers service and winning national recognition as a model of excellence.

We continue to build on an enduring legacy of shared values of equity and social justice, employee engagement, innovative thinking, and continuous improvement. With this commitment, King County has adopted a pro-equity agenda aimed at advancing regional change and is developing the systems and standards necessary to achieve better outcomes for all of our residents, regardless of their race or income. All of these qualities make King County one of the nation's best places to live, work, and play.

This is a Term-Limited Temporary opportunity. Term-Limited Temporary positions are "at-will" positions but are eligible for benefits. This TLT is currently anticipated to last for twelve (12) months. However, funding sources for this work remain uncertain and dependent upon decisions actively being made at both the federal and local levels. As a result, the end date of this position may be adjusted based on those decisions. The County and the Department continue to work to secure long term funding sources.
This vacancy can also be filled as a Special Duty opportunity.

For Special Duty Assignment interest, you must be a Career Service, Career Service Exempt or other regular (non-temporary) employees in King County who have completed their initial County probation. You must have supervisor approval prior to taking a Special Duty Assignment.

Who May Apply:
This full-time position is open to all qualified applicants.
Work Schedule:
The work associated with this position will be performed primarily via telecommuting, with occasional onsite work for meetings. This is subject to change in the future. The primary work location will be on the 10th floor of the Chinook County Building, 401 Fifth Avenue, Seattle, WA 98104. Travel to multiple locations throughout King County will also be required.

Work Location:
This position is based out of the Chinook Building, 401 5th Avenue, Seattle, WA 98104

The work associated with this position will be performed through a combination of teleworking complemented with onsite work and meetings as needed. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations . King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.

Job Duties
  • Contract Management Process and Infrastructure Implementation: Develop, implement, and improve contracting tools and processes. This includes collaborating with CHS contract and financial staff to refine existing procedures with an equity focus; improving contracting templates (i.e., budgets and invoices), monitoring tools (i.e., financial reports, program reports, dashboards); providing culturally responsive technical assistance and support to community partners to ensure timely submission of high-quality, accurate contract and reporting deliverables; coordinating with central finance and compliance teams; and supporting the ongoing feedback loop within the county and communicating back out to grantees.
  • Contract Monitoring and Payment: Reviewing monthly and quarterly financial and programmatic report submissions for up to 50 contracts evaluating program performance to approve payments and process invoices; conducting follow-ups to ensure completion of requirements; liaising with P-5 Program Managers to resolve performance-related issues in partnership with community partners; and preparing for and implementing site reviews/monitoring visits to ensure community partners receiving Best Starts for Kids funding are providing high-quality, outcome-based services for children and families.
  • Research and Data Visualization Support: Providing research and data support by creating dashboards, developing program-related data visualizations, reviewing field literature on policy and practice, and conducting qualitative coding; and supporting BSK P-5 Program Managers and evaluation team in data collection activities, including coordinating awardee and stakeholder involvement in evaluation activities.
  • Program Support: In partnership with P-5 Program Managers, coordinate meetings and capacity-building activities for awardees, including scheduling, booking space, ordering food, preparing materials, and documenting activities.
  • Teaming: Become an active, supportive team member of the Best Starts for Kids Prenatal-to-Five Team within the Community Health Services Division by cultivating an environment that fosters open communication, team work, and commitment to equity and quality service and fostering a culture of learning and continuous improvement.
Experience, Qualifications, Knowledge, Skills
  • Deep knowledge of equity and social justice principles and practices, and understanding of the effects of place-, race- and policy & systems-based inequities on marginalized communities and populations.
  • Two years of experience in contract management and/or program design and implementation (including program development, budgeting, invoicing, and reporting).
  • Two years of experience in basic data management and utilization of project management tools.
  • Experience coordinating groups of people in working toward a shared goal.
  • Ability to multi-task and work in stressful situations involving changing deadlines and expectations.
  • Professional level organizational skills and ability to track multiple priorities with attention to details and results
  • Ability to work across sectors to increase opportunities and improve results.
  • Ability to work with a variety of individuals from diverse backgrounds and build consensus among a diverse group of individuals with varying opinions.
  • Able to work with a wide range of partners to develop culturally and linguistically appropriate versions of messages and materials.
  • Excellent oral and written communication skills.
  • Intermediate skills in Microsoft 2010 Office Suite and data management software.
  • Valid Washington State Driver's License or the ability to travel around the county in a timely manner.
Desired Qualifications
  • Knowledge of early learning systems within King County and Washington State
  • Experience coordinating, implementing, and monitoring grant or contract funded services
  • Experience supporting training, coaching, consultation, or other capacity building activities
  • Experience with data analysis and visualization including analyzing simple data sets, creating data visualization, and using relevant software.
  • Experience with cross-sector partnerships; learning communities, collaborative, or processes; and logistics and planning for large initiatives involving diverse stakeholders.
Supplemental Information

Forbes recently named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North" , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

COVID-19 Vaccination Requirement
King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.

As a condition of employment, prior to a final offer of employment, you will be required to:
  • submit proof of vaccination, or
  • have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC).

The Executive Branch includes employees in the Executive branch, the Assessor's Office, Elections, the King County Sheriff's Office, and the Executive Office.

King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

Contact: If you have questions regarding this job announcement please contract Dawnette Yust at Dawnette.Yust@kingcounty.gov .

Application Process (submit electronically):
  • Job Application
  • Resume (Required)
  • Letter of Interest-detailing your background and describing how you meet or exceed the requirements of the position. (Required)
You can attach multiple documents if necessary or required, such as your cover letter or resume to your application. Your options are:
  • Copy and paste one or more documents into the text resume section of the application.
  • Attach multiple documents/files in the resume attachment section.
Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.

Please Note: Public Health - Seattle and King County values diverse perspectives and life experiences. The Department encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, and veterans.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page .

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.