Business and Finance Officer I - HealthCare for the Homeless Network

King County   Seattle, WA   Full-time     Finance
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Posted on April 6, 2021
Summary

The Health Care for the Homeless Network (HCHN) contracts with 10+ community-based agencies to provide medical, mental health, substance abuse, and case management services to vulnerable homeless individuals and families in Seattle and King County. Services are provided in shelters, day centers, on the street, and in other locations where homeless people congregate.
 
 As a member of the Health Care for the Homeless Network (HCHN) team, this position supports  highly complex invoicing and payment for over $10 million annually for 25+ programs, ensuring compliance with multiple Federal and local funder requirements. Other key duties include support for contracting processes and are conducted in close coordination with the Finance Manager, Data and Contracts Specialist, and Contracts Manager.  Other special projects are handled by this position as needed.
 
 Who May Apply: This 1.0 FTE, benefits-eligible, Term-Limited Temporary/Special Duty position is open to current King County employees.

 Work Location: This position will primarily be working from home. After the telecommuting period, the position will be based part of the time in downtown Seattle, Chinook Building, 401 5th Avenue, Suite 1000, Seattle, WA, 98104, and other Public Health or contractor locations as needed.
 
 Work Schedule: The normal work week is Monday through Friday, 8 am – 5 pm. This position is overtime eligible.
 
 Contact: If you have questions regarding this position, please contact Denise Hawthorne at denise.hawthorne@kingcounty.gov or 206-263-8307. If you have questions about the application process, please contact Erika Yanak at erika.yanak@kingcounty.gov.
 
 APPLICATION PROCESS: 
 
 Applications will be reviewed after the job posting closes. The following items are required to be considered for this vacancy:
 • NEOGOV/Government Jobs on-line or paper application
 • Resume
 • Letter of Interest- detailing how you meet or exceed the qualifications listed in this job announcement
 
 Your application may be rejected as incomplete if you do not include the standard information in the application. Providing only information in a resume or cover letter will not be a complete application. 

Job Duties

  • Play a key role in multi-step process to ensure timely submission, review, approval and payment of contractor invoices.  Track all steps in the process to ensure timely and accurate payments to community partner agencies.
  • Develop and apply expert knowledge of regulations related to contractor invoice payments and back up documentation
  • Work with contractors and program staff to address discrepancies on invoices and statements
  • Maintain invoice documentation and other financial records in established structure 
  • Assist with preparation and response to financial audits
  • Monitor and report expenditures and revenues and perform budget maintenance activities such as fiscal adjustments, forecasting, and more.
  • Conduct routine and well-defined financial studies to evaluate proposed expenditures or programs such as cost-benefit analysis, and billing.        
  • Assist with administration of grants and contracts.  
  • Extract, organize, and review financial records, data and reports from Oracle financial system to ensure the accuracy of expenditures
  • Support use of county-issued credit cards by staff and gift cards for clients
  • Follow up and ensure closing of open purchase orders
  • Process travel expense reimbursement 
  • Perform other related duties as assigned

Experience, Qualifications, Knowledge, Skills

  • Knowledge of budgeting, finance, managerial and financial accounting
  • 2-3 years of comprehensive accounting experience
  • Knowledge of and experience working with automated financial management systems
  • Knowledge and experience with Generally Accepted Accounting Principles (GAAP).
  • Excellent communication skills, both verbal and written.
  • Demonstrated intermediate-level experience with Excel (create formulas, functions, pivot tables, and charts)
  • Demonstrated experience maintaining tracking systems for acquiring and reporting on fiscal-related data.
  • Knowledge of contract administration
  • Demonstrated experience performing quality assurance on financial data
  • Demonstrated skill in problem solving, decision-making and analysis
  • Proven ability to manage competing priorities, while completing accurate detailed work products within tight deadlines 
  • Ability to work independently and as a member of a team 
  • Ability to establish and maintain effective working relationships with diverse staff and community partners

 Preferred Qualifications:
  • Experience working with federal and state grants.
  • Knowledge of governmental accounting and finance.
  • Familiarity with King County's Oracle EBS Financial System
  • Advanced aptitude with Microsoft Excel including, VLOOKUPs, if-then functions and macro creation.

Supplemental Information

Forbes recently named King County as one of Washington State's best employers. 

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. 

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.

Temporary Telecommuting Requirement
Some of the work associated with this position will be performed remotely, at least through July 5, 2021, in compliance with King County’s telecommuting mandate.  Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.  Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.  There will be situations where the employee is required to report to a County worksite.  Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer.

To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint. 

The selected candidate will be required to pass a thorough background investigation.
 
 This selection process may include but is not limited to: evaluation of application materials and supplemental questions, testing and interviewing. For more information on our selection process, please refer to http://www.kingcounty.gov/jobs/applying.aspx
 
 Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
 
 Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
 
 Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
 
 Additional Information: 
 
 Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
 
 If you need a disability accommodation in the application or testing process, please call the contact number listed on the job announcement.
 
 Union Affiliation: Positions in this classification are represented by the Protec 17. 

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
Are you applying to this position as an eligible Current or Previous King County Employee Priority Placement Program Participant And Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff AND Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County AND I am within two years of the effective date of my layoff. AND The position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
02
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff

Required Question