Business and Finance Officer I

King County   Seattle, WA   Full-time     Finance
Posted on September 9, 2021
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Summary

The HIV/STD Program has an annual $20 million budget and is responsible for HIV/STD epidemiology, education, prevention and care planning, needle exchange and STD clinical services.  The Business Finance Officer (BFO) provides fiscal support to the section's Finance Manager and other section staff.
 
 This position is responsible for tracking and paying invoices, monitoring contracts, running reports, tracking and managing imprest, gift card and cash incentives, completing grant billings, and other ad hoc financial tasks.
 
 
COMMITMENT TO EQUITY AND SOCIAL JUSTICE: 
As the only jurisdiction in the world named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.
 
We have a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from vulnerable communities are incorporated into our emergency planning and public outreach efforts.
 
 To learn more, please visit http://www.kingcounty.gov/equity  

The HIV/STD Program has an annual $20 million budget and is responsible for HIV/STD epidemiology, education, prevention and care planning, needle exchange and STD clinical services.  The Business Finance Officer (BFO) provides fiscal support to the section's Finance Manager and other section staff.
 
This position is responsible for tracking and paying invoices, monitoring contracts, running reports, tracking and managing imprest, gift card and cash incentives, completing grant billings, and other ad hoc financial tasks.

Job Duties

  • Track and manage multiple imprest funds, gift card incentives and/or cash incentives (custodian duties). 
  • Pay invoices and track spending for section purchases and vendor contracts, including reviewing invoice back-up documentation. 
  • Work with procurement to set up new vendors and payable contracts 
  • Review and approve expenditures made by Administrative and Fiscal Specialists
  • Assist Fiscal Manager with accounts payable and grant and contract billings 
  • Produce financial reports and analyze/reconcile fiscal data.
  • Create and submit fiscal adjustments (to the general ledger) 
  • Coordinate with payroll and program staff on timesheet corrections (obtain signatures from staff and supervisors, ensure proper storage of timesheet records) 
  • Participate and provide documentation for federal and state audit visits as needed. 
  • Participate in fiscal and all staff meetings 
  • Organize, track, and maintain documentation such as contracts, budgets, payroll, legal documents and/or other financial, accounting or fiscal records and documents. 
  • Create and revise program and grant budgets
  • Monitor payroll and other expenditures against existing budgets.
  • Update and maintain program fiscal policies and procedures, and inform other program staff on these procedures.

Experience, Qualifications, Knowledge, Skills

  • Intermediate Microsoft Excel proficiency including the ability to create pivot tables, charts, formulas 
  • General accounting and/or payables experience that includes processing invoices, cash management and gift incentives.  
  • Professional verbal and written communication skills 
  • Ability to work as a positive, efficient and goal orientated member of a team.
  • Demonstrated time management and self-direction skills to prioritize work and complete multiple tasks simultaneously with accuracy

Supplemental Information

Forbes recently named King County as one of Washington State's best employers. 

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. 

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

(New) Covid-19 Vaccination Requirement 
As of October 18, 2021, most* King County employees are required to be fully vaccinated against COVID-19.  If hired, you will be required to submit proof of vaccination by October 18th.   People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine.  Employees may make requests for a reasonable accommodation based on a medical disability or for sincerely held religious beliefs.  Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
This directive applies to employees in the Executive branch*, the Assessor’s Office, Elections, the King County Sheriff’s Office, and the Executive Office.  

To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.


Who May Apply: This full time, Special Duty Assignment /Term Limited Temporary is open to all qualified applicants.  It is not FLSA exempt and therefore eligible for overtime.

Work Schedule: This position has a regular schedule of Monday through Friday, 8:00 a.m. to 5:00 p.m. and may be required to work outside of these hours.

Length of Assignment: This position is expected to last until June 30th, 2022
 
Work Location: This position will primarily work at the STD Clinic, Ninth and James Building. At Seattle/King County Public Health we strive to be accessible to those we serve. This position may require flexibility to accommodate different work schedules and work locations.
 
Application Process: The following completed items are required to be considered for this vacancy:

  • NEOGOV/Government Jobs on-line or paper application 
  • Supplemental Questions with complete, thorough answers. Answers that say "see resume" will be considered incomplete. 
You may attach multiple documents if you wish:
  • Copy and paste one or more documents into the text resume section of the application. 
  • Attach multiple documents/files in the resume/attachment section.
Your application may be rejected as incomplete if you do not include the standard information in the application. Include relevant information only on the resume or cover letter. If you reference "see resume" on your application, it will be considered incomplete. You must completely fill out the application with your relevant education and work experience. The selection process may include but is not limited to evaluation of application materials and supplemental questions, interviewing, and testing. For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring 

Necessary Special Requirements
  • Staff may be required to play an active role in the event of a public health emergency, which may include changes in responsibilities and working hours. 
  • Applicants should be committed to working with diverse populations throughout King County to provide excellent customer service to a broad range of cultures, in accordance with the King County Equity and Social Justice Ordinance and the King County Strategic Plan.  This position supports and advances King County's values for fair and culturally competent service delivery, innovative, effective and efficient application of resources, building a culture of performance, and expanding opportunities to seek input, listen and respond to industry and residents. 
  • Internal candidates will get first consideration.  
  • Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law. 
  • Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time.
Union Affiliation This is not a represented position
 
CONTACT: For questions about this recruitment, please email Debbie Baker, HR Analyst, at debbaker@kingcounty.gov or 206-263-4053.
 

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
Do you have demonstrated experience in general accounting practices including accounts payable, financial reporting, developing budgets and cash/incentive management?
  • Yes
  • No
02
If you answered yes to question #1 above, please provide a specific example of the accounts payable work you have done; an example of a financial report you have prepared; an example of a budget you have developed; and an example of your work with management of cash or gift cards.
03
Do you have demonstrated experience monitoring federal or other grant funding and experience overseeing compliance with funder requirements?
  • Yes
  • No
04
Please describe your experience working with grant funding, including the types of funding, amount of the award and what role you played in monitoring the funds?
05
Please detail your contract/procurement experience in either a private or public sector setting. If you do not have this experience enter N/A.
06
Are you applying to this position as an eligible Current or Previous King County Employee Priority Placement Program Participant AND Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff AND Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County AND I am within two years of the effective date of my layoff. AND The position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
07
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff

Required Question