Business and Finance Officer I

King County   Seattle, WA   Full-time     Finance
Posted on November 22, 2022
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Summary

The Facilities Management Division Finance Section is looking for a skilled, knowledgeable, and enthusiastic team player to assist with the daily management of government funds, which includes multiple funding sources for various programs and services.
 
The Business and Finance Officer I reports to the Business and Finance Officer III and assists in the daily and monthly accounting and billing functions within the Division. Under general supervision, this position assists in monitoring financial data in Oracle EBS, including revenues and expenditures, preparing trend analysis to ensure accurate collection of revenue and monitoring expenditures for accuracy. Preparing monthly combined excise tax returns. Generating permit invoices and
billings. Identifying discrepancies, preparing supporting documentation for correcting accounting entries and entering/uploading entries in Oracle EBS. Project reconciliation to the general ledger.

Through a workforce of over 300 dedicated employees, the FMD operates and manages the County's capital assets by developing and maintaining cost-conscious, sustainable, high-quality facilities, and environments. The Facilities Management Division maintains approximately 3 million square feet in facilities where King County provides regional services, including the King County Courthouse and District Courts, Maleng Regional Justice Center, King County Administration Building, King County Animal Shelter, and several Public Health facilities.  FMD Finance Section supports each of the division's sections by managing fiscal operations, preparing, and reviewing budgets, accounting, payroll administration, auditing contracts, developing and updating rate models.

To learn more about FMD, visit our websiteat: http://www.kingcounty.gov/operations/FacilitiesManagement.aspx.

Job Duties

  • Extract, organize, and review financial records, data and reports from the Oracle Enterprise Business Solutions (EBS) and Oracle Business Intelligence (BI) and other internal systems to ensure the accuracy of revenues and expenditures.
  • Assist in the monthly and quarterly billings and monitor revenues for both operating and capital, and grant programs.
  • Generate monthly permit invoices, enter payment information into Accela permit system, generate monthly report from Accela for Permit Section, research and provide information as needed.
  • Assist with the preparation of standard and ad hoc reports as needed and requested by management and staff.
  • Monitor expenditures for programs funded through various funding sources.
  • Process expenditure reclassification, expenditure and revenue journal entries and provide detailed reconciliations and financial analysis.
  • Provide backup for other fiscal staff in check deposits processing, accounts payable disbursement requests, expense claims, and p-card transactions.
  • Perform various numerical calculations involving accounts payable, accounts receivable, reconciliations of accounts and monitoring of expenditures and revenues.
  • Collaborate with other Business and Finance Officers within Finance Section to assist with overall billing, reclassification of expenditures, journal entry processing as needed.
  • Assist with division-wide financial management as needed.
  • Other duties as assigned.

Experience, Qualifications, Knowledge, Skills

•    Knowledge of budgeting, finance, managerial and financial accounting.
•    Three years of comprehensive accounting experience.
•    Experience working with automated financial management systems.
•    Advanced knowledge of financial information systems.
•    Knowledge and experience with Generally Accepted Accounting Principles (GAAP).
•    Highly self-motivated individual.
•    Knowledge of human service programs, funding sources, policies and requirements.
•    Excellent communication skills, both verbal and written.
•    Intermediate Microsoft Excel skills utilizing functions such as pivot tables, vlookup, if-then functions, etc.


Supplemental Information

How to Apply:  Candidates who wish to be considered for this position must submit an official King County application form through our online applicant tracking system (Neogov), along with a resume (recommended) and cover letter (optional) is required. Your application may be rejected as incomplete if you do not include the requested and relevant information in the online application and supplemental questionnaire. Applications and/or supplemental questionnaires that state, “see my resume” are considered incomplete and will not be considered competitive.
 
Subject matter experts assigned to thoroughly and carefully review all application materials will select the candidates to be contacted for participation in the selection procedures (customarily an oral panel interview and practical test).
 
ADDITIONAL POSITION INFORMATION: This position is non-exempt from the Fair Labor Standards Act and is overtime eligible. The standard workweek is 40 hours. This position is not represented.
 Please direct questions about this recruitment to Jessica Mango at Jmango@kingcounty.gov or 206-477-9082.
 
Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
 
 Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
  Covid-19 Vaccination Requirement
King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.

As a condition of employment, prior to a final offer of employment, you will be required to:

  • submit proof of vaccination, or
  • have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC).

The Executive Branch includes employees in the Executive branch, the Assessor's Office, Elections, the King County Sheriff's Office, and the Executive Office.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
02
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff

Required Question