Business and Finance Officer II - APDE

King County   Seattle, WA   Full-time     Finance
Posted on September 9, 2021
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Summary

Seattle & King County Public Health is seeking a seeking two (2) full time, Term Limited Temporary (TLT) Business & Finance Officer II (BFO II) positions within the Assessment, Policy Development and Evaluation (APDE), Chronic Disease and Injury Prevention (CDIP) and Communities of Opportunity (COO) unit. This is a 24 month assignment, with a possibility of extension.  

This position is responsible for the fiscal and administrative aspects of a variety of COVID programs, many of which are federally funded.  The Business and Finance Officer II (BFO II) will prepare, review and manage budgets and budget transactions, participate in the biennial budget process, oversee accounting and financial reporting, ensure both county and federal  internal control systems are adhered to, prepare grant billings, administer contracts, and perform other related Division finance and budget functions.

This vacancy can also be filled as a Special Duty opportunity.

For Special Duty Assignment interest, you must be a Career Service, Career Service Exempt or other regular (non-temporary) employees in King County who have completed their initial County probation. You must have supervisor approval prior to taking a Special Duty Assignment.

Who May Apply:
 
These full-time Term-Limited Temporary (TLT) or Special Duty positions are open to all qualified applicants.

Work Location:
 
Chinook Building, 401 5th Ave.  Seattle, WA 98104

The work associated with this position will be performed predominantly by teleworking; complemented with onsite work and meetings as needed. Employees will have access to shared workspaces at various King County facilities.)  Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
 
Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.
   
King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.  

Work Schedule:

The normal work week for this position is Monday through Friday, 8:00 a.m. to 5:00 p.m. 

Job Duties

  • Perform the financial monitoring, tracking and reporting of assigned Division and COVID support programs and make recommendations in support of established organizational goals.
  • Support program managers with all budgeting and fiscal activities in order to help them maintain proper oversight of grant and program finances.  This includes identifying spending patterns and highlighting budget variances and helping program managers understand where and what type of corrective action might be needed. 
  • Demonstrate commitment in adhering to federal, state, and local regulations regarding compliance.   
  • Support programs in submitting grant progress reports and financial status reports.
  • Create and maintain financial/budget compliance tracking tools, monitoring systems, and reporting procedures and processes.  Ensure that programs understand and use internal controls when engaging in procurement or planning.
  • Track project expenditures, prepare grant billing requests, make corrections to accounting entries, and maintain documentation of expenses to collect revenue from funders.
  • Identify trends and areas where corrective action is needed and develop recommendations for management’s consideration.
  • Oversee grants management and monitoring of assigned programs in accordance with Office of Management and Budget (OMB) Uniform Guidance.
  • Coordinate, interpret and implement federal, state and local laws, policies and procedures.
  • Oversee accounting and financial reporting systems in area of responsibility and perform financial and program system audits.
  • Participate in biennial budget process as needed.
  • Complete all department year-end fiscal tasks as needed.
  • Administer contracts with sub-recipients beginning with establishing contract exhibits and other required documents, setting up contracts in the online contract administration system, monitoring and reporting on progress, and maintaining subcontract files. Conduct detailed review of sub-recipient invoices, route to program staff for approval, follow up with questioned costs, enter invoice into online procurement system for payment, track receipt of payments, and troubleshoot problems with payments.
  • Work with sub-recipients to ensure they understand terms and conditions of their contracts, including financial management of grant funds and reporting requirements, and provide technical assistance to subcontractors to ensure timely and accurate invoicing and financial tracking.
  • Monitor and report on subcontractor spending.
  • Ensure sub-recipients and subcontractors complete contract closeout requirements.
  • Innovate and improve administrative processes for better financial stewardship of public funds, and increased value in direct services to the residents of King County.
  • Process complex expenditure and revenue/reimbursement transactions for special funded contracts, and provide detailed reconciliations and financial analysis.
  • Perform other duties as assigned.

Experience, Qualifications, Knowledge, Skills

  • At least 2 years of demonstrated knowledge and experience with grants management including compliance, monitoring, and reporting.
  • Demonstrated ability in developing and monitoring budgets.  This includes understanding budget terminology, demonstrated ability to apply budget principles and procedures, and demonstrated ability to effectively interact with budget personnel to facilitate budget formulation and execution. 
  • Demonstrated ability to review, analyze, and interpret federal and state policies and provide guidance and recommendations. 
  • Demonstrated ability to apply quantitative and qualitative analysis and evaluate data for decision-making, and exercise independent judgment and creative thinking to solve problems. 
  • Demonstrated ability to use MS Office for spreadsheets, databases, and word-processing with the ability to prepare charts, tables, graphs, and correspondence. 
  • Demonstrated ability to communicate effectively orally and in writing, develop and prepare training materials and reports, prepare briefing papers for use by executive level management; and present information to a variety of audiences. 
  • Demonstrated ability to work effectively with diverse groups and individuals with the goal of facilitating a productive and positive work environment.
  • Ability to build respectful and productive relationships with external clients, and establish and maintain effective working relationships with multiple stakeholders.
  • Demonstrated ability in prioritizing competing demands and handling multiple projects or tasks simultaneously while meeting deadlines. 
  • Demonstrated skill with organizational, project management, and time management skills. 
  • Demonstrated ability in gathering, analyzing, and presenting information and budget data using Microsoft Excel (proficiency is required). 
  • Strong written and verbal communication skills.  Demonstrated ability to employ proper English grammar, usage and spelling, both orally and in writing.
  • Ability to use knowledge, skills, techniques and systems to define, visualize, measure, control, report and improve processes.

DESIRABLE QUALIFICATIONS

  • Advanced knowledge of grants management, accounting, and public sector budgeting. 
  • At least five years of experience managing federal grants.
  • At least five years working in public sector institutions.

Supplemental Information

Forbes recently named King County as one of Washington State's best employers. 

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. 

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

As of October 18, 2021, most* King County employees are required to be fully vaccinated against COVID-19.  If hired, you will be required to submit proof of vaccination by October 18th.   People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine.  Employees may make requests for a reasonable accommodation based on a medical disability or for sincerely held religious beliefs.  Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
This directive applies to employees in the Executive branch*, the Assessor’s Office, Elections, the King County Sheriff’s Office, and the Executive Office.  

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.

Application process:

Applications will be reviewed after the job posting closes. The following items are required to be considered for this vacancy:
 
  1. NEOGOV/Government Jobs on-line or paper application 
  2. Supplemental questionnaire responses
  3. Resume
 
Please do not use "see resume" in your application or answers to supplemental questions as these will be considered incomplete.
 
Please do not copy and paste your entire resume, or copy and paste your entire job history, as your answers to the supplemental questions as these will be considered incomplete.
 
You may attach multiple documents if you wish:
 
  • Copy and paste one or more documents into the text resume section of the application.
  • Attach multiple documents/files in the resume attachment section.
 
Your application may be rejected as incomplete if you do not include the standard information in the application. Providing information only in a resume will not be considered a complete application.
  
Your application materials must validate your answers to the supplemental questions. If your answers cannot be validated, you will not proceed to the next steps of the process.
 
The selected candidate will be required to pass a thorough background investigation. In the event the job classification requires an exam; an offer of employment will be contingent on passing a pre-employment physical exam and must maintain security clearance.
 
Supplemental Information:
 
This selection process may include but is not limited to: evaluation of application materials and supplemental questions, testing and interviewing. For more information on our selection process, please refer to http://www.kingcounty.gov/jobs/applying.aspx 
  
Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
  
Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
  
Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
  
Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
  
Staff may be required to play an active role in the event of a public health emergency, which may include changes in responsibilities and working hours.
  
If you need a disability accommodation in the application or testing process, please call the contact number listed on the job announcement.
  
Applicants from this job posting may be used to fill temporary or other positions in this classification for a period of up to a year.
   
Union affiliation:

 Non-Represented
 
Contact:

For more information about the application process please contact Mark Lacy at Mlacy@kingcounty.gov.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
Do you have at least 2 years of demonstrated knowledge and experience with grants management including compliance, monitoring, and reporting?
  • Yes
  • No
02
If you answered yes to question #1, please describe your experience. If you answered NO, then type N/A.
03
Do you have skills and experience in gathering, analyzing and presenting data and information?
  • Yes
  • No
04
If you answered Yes to question #3, describe relevant experience, type of data/information and skill level. If you answered No, then type N/A.
05
Do you have experience with federal grants management, including compliance, monitoring, billing and reporting?
  • Yes
  • No
06
If you answered Yes to question #5, specify the type of experience and the number of years of experience. Describe the grants, your role and your responsibilities. If you answered No, then type N/A
07
What is your Microsoft Excel skill level?
  • No Experience
  • Beginner
  • Intermediate
  • Advanced
08
Please describe the functions that you have performed and in what capacity that support your Microsoft Excel skill level.
09
Are you applying to this position as an eligible Current or Previous King County Employee Priority Placement Program Participant And Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff AND Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County AND I am within two years of the effective date of my layoff. AND The position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
10
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff

Required Question