Business and Finance Officer II

King County   Seattle, WA   Full-time     Finance
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Posted on July 13, 2021
Summary

The professional Business and Finance Officer II position assists program staff to meet the fiscal monitoring and processing needs of contracts. The incumbent will be a fully proficient accountant and perform a variety of accounting functions including maintaining ledgers, preparing or reviewing initial entries, providing information for the budgeting process, preparing year-end accruals, reviewing grant billings, preparing fund-level reconciliations, assisting in federal, state, and local reporting, and interacting with customers and vendors to resolve complaints and concerns.
 
 Commitment To Equity And Social Justice: As the only jurisdiction in the world named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.
 
 We have a deep commitment to equity and social justice and advancing practices, strategies and policies that promote fairness, justice and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from vulnerable communities are incorporated into our emergency planning and public outreach efforts.
 
 The selected candidate will integrate King County's Equity and Social Justice principles into the daily functions of this position.

Job Duties

  • Prepare multiple accounting entries to move revenues onto correct grants or County-funded projects in accordance with County policy. 
  • Participate in the fiscal close process at year-end by identifying the need for accruals (revenue and expenditure), assisting program staff in estimating the value of such accruals under GAAP, and recording these accruals in the County's general ledger system Oracle eBusiness Suite (EBS). 
  • Provide ongoing support to program staff by reconciling ledgers, reviewing grant billing requests from program staff, identifying allowable and unallowable charges in the County's financial system for various grants and preparing financial reports for program staff. 
  • Work with program staff and funders to process grant billing requests. 
  • Monitor the status of aging receivables, and work with division staff and funders in collection efforts. 
  • Perform reconciliations between subledgers within EBS and prepare reconciling journal entries. 
  • Prepare award-level and fund-level reconciliations for federal and state reporting. Assist in the annual preparation of the Schedule of Expenditures of Federal Awards (SEFA) report, the Schedule of State Financial Assistance (SSFA) report, and with other federal, state, and local reporting requirements. 
  • Assist in processing miscellaneous billing requests and other receivables functions in order to support the Accounts Receivable team.

Experience, Qualifications, Knowledge, Skills

  • Working knowledge of Generally Accepted Accounting Principles (GAAP) and Generally Accepted Auditing Standards (GAAS).
  • Knowledge of and skill in governmental accounting.
  • Knowledge of and skill in applying various financial and accounting principles, practices and methods.
  • Knowledge of various automated financial management systems.
  • Knowledge of and ability to apply federal, state, and local legislative guidelines.
  • Knowledge of grant management and grant billing requirements for federal, state, and local awards and contracts.
  • Knowledge of and skill in applying theories, principles and practices of accounts receivable administration.
Skill in:
  • Analytical thinking and problem solving.
  • Utilizing computerized, manual, and automated financial management systems.
  • Communicating effectively both orally and in writing.
  • Maintaining effective working relationships and working with a variety of individuals representing diverse cultures and backgrounds.
  • Interpreting laws, regulations, agreements, ordinance codes and resolutions.
  • Creating complex computerized spreadsheets and word processing documents.
  • Evaluating and recommending internal controls.
  • Adjusting to changing priorities and handling multiple tasks simultaneously with attention to detail.
  • Exercising sound professional judgments in maintaining confidentiality, releasing information and forecasting consequences of decisions made and recommendations offered.

 Desirable Skills, Knowledge, and Abilities:
  • Knowledge of accounting structure, policies and operating programs of King County.
  • Advanced aptitude with Microsoft Excel; proficient with Microsoft Access and Microsoft Word.
  • Bachelor's Degree in Accounting, or equivalent education and experience and / or any equivalent combination of experience and education which provides the applicant with the desired skills, knowledge and ability required to perform the work. 
  • Working knowledge of Oracle EBS Financial Systems. 
  • Active license holder as a Certified Public Accountant.

Supplemental Information

Forbes recently named King County as one of Washington State's best employers. 

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. 

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.

Who May Apply
This position is open to regular King County employees. In order to be considered for the Special Duty assignment, you must be a to current King County career service who have passed their initial probationary period and must get your supervisor's approval if this assignment is offered to you. The duration of this role is expected to last at least 1 year, with the possibility of getting extended by another 12 months.
 
Application Process
The following items are required to be considered for this vacancy:

  • An electronic application through www.kingcounty.gov/jobs or www.governmentjobs.com (use the "Apply" link) including work history and position duties.
  • A cover letter describing your interest in this position and how do you meet the required qualifications for this job. 
  • A resume
  • Responses to supplemental questions.
Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.
  • The selection process may include but is not limited to: evaluation of application materials and supplemental questions, interviewing, and testing. For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring.
  • Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
  • Staff may be required to play an active role in the event of a public health emergency, which may include changes in responsibilities, work location, and working hours.
Necessary Special Requirements 
  • Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
  • Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing required training on time.
Work Schedule
The individual selected for this position will be required to work Monday through Friday from 8:00 a.m. to 5:00 p.m.  This position is exempt from the provisions of the Fair Labor Standards Act and is not overtime eligible.
 
 

Work Location: 

The home base for this position is Chinook Building located in Downtown Seattle, Chinook Building, 401 5th Ave., Suite 1300, Seattle. This position will mainly telecommute with possible office hours (TBD).  


Telecommuting
The work associated with this position will be performed through teleworking, with office work and meetings as needed. Employees will have access to shared workspaces at various King County facilities.)  Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
 
 Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.
   
 King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.  

Union Affiliation:
This position is represented by Protect Local 17 Union.

Contact:
If you have questions about the position, please contact Theresa George at tgeorge@kingcounty.gov If you have questions regarding the recruitment process, please contact Nic Horea, Senior Human Resource Analyst at nicolae.horea@kingcounty.gov or 206-263-8736.
  

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
Do you have working knowledge of Generally Accepted Accounting Principles (GAAP) and Generally Accepted Auditing Standards (GAAS)?
  • Yes
  • No
02
If you answered yes to question #1, please describe where you gained knowledge of GAAP and GAAS. If you answered no, please type N/A.
03
Please select the areas in which you have experience (select all that apply).
  • Reconciling ledgers
  • Reconciling balance sheets
  • Preparing financial reports
  • Evaluating financial data
  • Preparing accounting entries
  • Submitting billing statements for processing
  • No experience in the above
04
Please describe your experience in each of the areas that you selected in question #3. Be specific and include in your answer where the experience was gained. If you do not have any experience, please type N/A.
05
Do you have skill using computerized accounting systems to perform common accounting tasks such as journal entry creation; reconciliation; and compilation, summarization, and reporting of financial data to a non-financial audience?
  • Yes
  • No
06
If you answered yes to question #5, please describe your experience using computerized accounting systems to perform common accounting tasks such as journal entry creation; reconciliation; and compilation, summarization, and reporting of financial data to a non-financial audience. Please be specific and identify your experience in each of the areas listed and where the experience was gained. If you answered no, please type N/A.
07
Please select the following areas in which you have high proficiency (select all that apply).
  • Creating spreadsheets
  • Analyzing data in Excel
  • Word processing
  • Collaboration software such as Outlook and Skype for Business
  • No proficiency in the above
08
If you answered yes to question #7, please describe your experience in the above areas. If you answered no, please type N/A.
09
Are you a King County employee eligible for a Special Duty Assignment?
  • Yes
  • No

Required Question