Business and Finance Officer II - Ryan White Part A

King County   Pioneer Square, WA   Full-time     Finance
Posted on May 26, 2023
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$85,883.20 - $108,867.20 Annually


Seattle, WA

Job Type

Career Service, Full Time, 40 hrs/week

Job Number



DPH - Public Health



Opening Date


Closing Date

6/11/2023 11:59 PM Pacific



Bargaining Unit



Public Health - Seattle & King County is currently recruiting for a Career Services Business and Finance Officer II (BFO II) to support the Ryan White Part A (RWPA) Program. The position also supports the overall HIV/STD/HCV Fiscal Team. This position reports to the Ryan White Part A Program Manager and is responsible for performing and managing multiple functions. It's the right role for you if you enjoy:
  • Solving problems;
  • Managing your own workload while being an integral part a team;
  • Translating RWPA federal fiscal requirements for non-financial audiences, including subrecipient agencies and contractors; and
  • Supporting passionate people performing meaningful work.
If you are a self-directed, high-energy individual who excels at time management, then this opportunity may be a good fit for you.

Primary responsibilities include grant billings, budget monitoring, grants management, procurement, and expense approval. The position will interact regularly with the RWPA Team, program leadership, subrecipient agencies, HIV/STD Business and Finance Officers, King County's Finance and Business Operations Division (FBOD), Public Health's Central Finance Team, and Public Health's Contracts Specialists.

Commitment to Equity and Social Justice:
Named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.

The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all - in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts.

We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights, opportunities, and experiences across racial groups. Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti-racist and accountable to Black, Indigenous and People of Color communities.

To learn more, please visit

Job Duties
  • Monitor RWPA budgets and expenditures on the subrecipient level and internally for the program.
  • Work collaboratively with the RWPA team, support the development of contract exhibits and execution of agreements including the development of competitive requests for applications (RFAs), budgets, and invoice templates.
  • Enter the RWPA receivable contracts into department's contracting system, "Agiloft".
  • Process monthly invoices and monitor expenditures.
  • Prepare quarterly fiscal reports for the Ryan White Planning Council.
  • Prepare other Ryan White reports per established RWPA calendar.
  • Conduct subrecipient fiscal monitoring visits.
  • Reconcile the RWPA grant budget with the general ledger budget.
  • Ensure the disbursement of RWHAP funds complies with the fiscal requirements as outlined in the Ryan White HIV/AIDS Program legislation and its National Monitoring Standards.
  • Under supervision of the RWPA Program Manager, participate in administrative processes related to oversight of the federal Ryan White Part A grant from the Health Resources and Services Administration, including assistance in grant writing, development and facilitation of local funding processes, report creation, and other projects as necessary.
  • Prepare the quarterly City of Seattle report including coordinating data requests from various sources.
  • Complete grant close-out activities and reporting.
  • Track Imprest funds for HIV/STD/HCV program (incentives).
  • Amend accounts receivable budgets as needed.
  • Coordinate audit responses, as necessary.
  • Participate in program-wide fiscal activities and other fiscal administration activities, as needed.
  • Perform other duties as assigned
Experience, Qualifications, Knowledge, Skills

  • Knowledge of generally accepted accounting practices (GAAP).
  • Knowledge and experience with Excel pivot tables.
  • Knowledge of federal grant accounting requirements.
  • Familiarity with the Uniform Administrative Requirements and Cost Principles.
  • Ability to prepare and present data for diverse audiences.
  • Experience managing grant billings and budgets.
  • Experience working with non-profit subrecipient agencies.
  • Experience with Oracle EBS (or similar accounting software).
  • Experience with general ledgers.
  • Experience managing petty cash and/or Imprest funds.
  • Effective verbal, written and interpersonal communication skills.
  • The ability to work independently with a high level of attention to detail and with strong time management skills in the face of conflicting and rapidly changing priorities.
  • The ability to build effective working relationships with diverse stakeholders representing a variety of cultures and backgrounds including but not limited to Section Management, other Section finance leads, the department's Central Finance Staff and external partners including funders, community members and community organizations.
Desired Qualifications
  • Experience developing and reviewing contract exhibits including budgets, invoice templates, cost price analyses, letters of agreement and scopes of work.
  • Experience providing consultation and technical assistance to staff and subrecipient agencies related to federal award compliance requirements.
  • Strong customer service skills.
  • Experience managing gift card distribution and incentive management.
  • Ability to listen to and problem solve with colleagues to develop solutions to problems.
  • History of exercising sound professional judgment in maintaining confidentiality and anticipating the consequences of sharing information
  • Demonstrated time management and self-direction skills to prioritize work and complete multiple tasks simultaneously with accuracy
  • Experience working with federal audits.
Supplemental Information

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North" , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact the recruiter listed on this job announcement.

Application Process:

The following items are required to be considered for this vacancy:
  • An electronic application through or (use the "Apply" link) including work history and position duties.
  • Responses to supplemental questions. Must be answered thoroughly and completely.
  • Resume
Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.
  • The selection process may include but is not limited to: evaluation of application materials and supplemental questions, interviewing, and testing. For more information on our selection process, please refer to
  • Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
  • Staff may be required to play an active role in the event of a public health emergency, which may include changes in responsibilities, work location, and working hours.
Necessary Special Requirements:
  • The selected candidate will be required to submit to a thorough background investigation.
  • Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
  • Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing required training on time.
Work Schedule:
The individual selected for this position will have a work schedule of Monday through Friday, typically between the hours 8:00 a.m. to 5:00 p.m. This position is eligible for overtime.

Work Location:
This position will predominantly telecommute with at least one day per week in office. The home base is the Chinook Building located in downtown Seattle at 401 5th Ave., Suite 1250.

The work associated with this position will be performed predominantly through teleworking with reporting to the office location once a week or more. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.

Union Affiliation:
This position is represented by PROTEC17.

If you have questions regarding the recruitment process, please contact Sarah Dunkinson, .

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 12paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page .

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.