Business and Finance Officer III
Public Health – Seattle and King County values diverse perspectives and life experiences. The Department encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, and veterans.
The professional Business and Finance Officer III position assists program staff to meet the fiscal monitoring and processing needs of contracts. The incumbent will be a fully proficient accountant and perform a variety of accounting functions including maintaining ledgers, preparing or reviewing initial entries, providing information for the budgeting process, preparing year-end accruals, reviewing grant billings, preparing fund-level reconciliations, assisting in federal, state, and local reporting, and interacting with customers and vendors to resolve complaints and concerns.
Commitment To Equity And Social Justice: As the only jurisdiction in the world named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.
We have a deep commitment to equity and social justice and advancing practices, strategies and policies that promote fairness, justice and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from vulnerable communities are incorporated into our emergency planning and public outreach efforts.
The selected candidate will integrate King County's Equity and Social Justice principles into the daily functions of this position.
- Job Duties
- Prepare multiple accounting entries to move revenues onto correct grants or County-funded projects in accordance with County policy.
- Participate in the fiscal close process at year-end by identifying the need for accruals (revenue and expenditure), assisting program staff in estimating the value of such accruals under GAAP, and recording these accruals in the County's general ledger system Oracle eBusiness Suite (EBS).
- Provide ongoing support to program staff by reconciling ledgers, reviewing grant billing requests from program staff, identifying allowable and unallowable charges in the County's financial system for various grants and preparing financial reports for program staff.
- Work with program staff and funders to process grant billing requests.
- Monitor the status of aging receivables, and work with division staff and funders in collection efforts.
- Perform reconciliations between subledgers within EBS and prepare reconciling journal entries.
- Prepare award-level and fund-level reconciliations for federal and state reporting. Assist in the annual preparation of the Schedule of Expenditures of Federal Awards (SEFA) report, the Schedule of State Financial Assistance (SSFA) report, and with other federal, state, and local reporting requirements.
- Review/reconcile information for federal financial reports prepared by program staff.
- Review reconciliations performed by program staff and receivables team staff.
- Review incoming receivable agreements/contracts and make updates to awards and projects in EBS.
- Provide authoritative technical and analytical expertise in resolving grant-related issues.
- Review/reconcile information for federal financial reports prepared by program staff.
- Assist in processing miscellaneous billing requests and other receivables functions in order to support the Accounts Receivable team.
- Experience, Qualifications, Knowledge, Skills
- Advanced working knowledge of Generally Accepted Accounting Principles (GAAP) and Generally Accepted Auditing Standards (GAAS);
- Advanced working knowledge of and skill in governmental accounting;
- Advanced knowledge of and skill in applying various financial and accounting principles, practices and methods;
- Advanced knowledge of various automated financial management systems;
- Advanced knowledge of and ability to apply federal, state, and local legislative guidelines;
- Advanced knowledge of grant management and grant billing requirements for federal, state, and local awards and contracts;
- Advanced knowledge of and skill in applying theories, principles and practices of accounts receivable administration;
- Analytical thinking and problem solving;
- Utilizing computerized, manual, and automated financial management systems;
- Communicating effectively both orally and in writing;
- Maintaining effective working relationships and working with a variety of individuals representing diverse cultures and backgrounds;
- Interpreting laws, regulations, agreements, ordinance codes and resolutions;
- Creating complex computerized spreadsheets and word processing documents;
- Evaluating and recommending internal controls;
- Adjusting to changing priorities and handling multiple tasks simultaneously with attention to detail;
- Exercising sound professional judgments in maintaining confidentiality, releasing information and forecasting consequences of decisions made and recommendations offered.
- Knowledge of accounting structure, policies and operating programs of King County;
- Advanced aptitude with Microsoft Excel; proficient with Microsoft Access and Microsoft Word;
- Bachelor's Degree in Accounting, or equivalent education and experience and / or any equivalent combination of experience and education which provides the applicant with the desired skills, knowledge and ability required to perform the work.
- Working knowledge of Oracle EBS Financial Systems.
- Active license holder as a Certified Public Accountant.
- Supplemental Information
Forbes recently named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
(New) Covid-19 Vaccination Requirement
As of October 18, 2021, most* King County employees are required to be fully vaccinated against COVID-19. If hired, you will be required to submit proof of vaccination by October 18th. People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine. Employees may make requests for a reasonable accommodation based on a medical disability or for sincerely held religious beliefs. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process, or if you have questions please contact your recruiter listed on this job announcement.
Who May Apply: This position is open to all qualified internal and external candidates. To be considered as a Special Duty applicant, you must be a current Career Service, King County employee who has successfully passed probation and must get your supervisor's approval if this assignment is offered to you.
The following items are required to be considered for this vacancy:
- An electronic application through www.kingcounty.gov/jobs or www.governmentjobs.com (use the "Apply" link) including work history and position duties. A resume and/or cover letter are not accepted in lieu of a completed application.
- Responses to supplemental questions. Do not copy and paste your resume or resume sections as Supplemental Question responses. If you do and the do not directly answer the question, this will be considered an incomplete application.
- Cover Letter detailing how you meet or exceed the qualifications for this position.
- The selection process may include but is not limited to: evaluation of application materials and supplemental questions, interviewing, and testing. For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring.
- Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
- Staff may be required to play an active role in the event of a public health emergency, which may include changes in responsibilities, work location and working hours.
Necessary Special Requirements
- The selected candidate will be required to pass a thorough background investigation.
- Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
- Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing required training on time.
Work location: Downtown Seattle, Chinook Building, 401 5th Avenue, Seattle, WA, 98104.
The work associated with this position will be performed predominantly through teleworking with reporting to office location and to meetings as needed. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.
King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.
Work schedule: The individual selected for this position will be required to work Monday through Friday from 8:00 a.m. to 5:00 p.m. This position is exempt from the provisions of the Fair Labor Standards Act and is not overtime eligible.
Duration of position:
The duration of this role is expected to last at least 1 year, with the possibility of getting extended by another 6 months.
This position is not represented by a labor union.
For more information about the application process, please contact Debbie Baker, HR Analyst at email@example.com or 206-263-4053. For Questions about the position please contact Theresa George at firstname.lastname@example.org .
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
- Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
- Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
- Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
- Transportation program and ORCA transit pass
- 10 paid holidays each year (plus 2 personal holidays)
- Generous vacation and paid sick leave
- Paid parental leave, family and medical leaves, and volunteer leave
- Flexible Spending Account
- Wellness programs
- Onsite gyms and activity centers
- Employee giving program
- Employee assistance programs
- Flexible schedules and telecommuting options, depending on position
- Training and career development programs
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
01Do you have and advanced working knowledge of Generally Accepted Accounting Principles (GAAP) and Generally Accepted Auditing Standards (GAAS)?
02If you answered yes to question #1, please describe where you gained knowledge of GAAP and GAAS. If you answered no then type N/A.03Please select the areas in which you have experience (select all that apply).
04Please describe your experience in each of the areas that you selected in question #3. Be specific and include in your answer where the experience was gained. If you do not have any experience, then type N/A.05Do you have skill using computerized accounting systems to perform common accounting tasks such as journal entry creation; reconciliation; and compilation, summarization, and reporting of financial data to a non-financial audience?
- Reconciling ledgers
- Reconciling balance sheets
- Preparing financial reports
- Evaluating financial data
- Preparing accounting entries
- Submitting billing statements for processing
- No experience in the above
06If you answered yes to question #5, please describe your experience using computerized accounting systems to perform common accounting tasks such as journal entry creation; reconciliation; and compilation, summarization, and reporting of financial data to a non-financial audience. Please be specific and identify your experience in each of the areas listed and where the experience was gained. If you answered no, then type N/A.07Please select the following areas in which you have high proficiency (select all that apply).
08If you answered yes to question #7, please describe your experience in the above areas. If you answered no, then type N/A.09Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? Do you possess the skills and abilities to qualify for this position?
- Creating Spreadsheets
- Analyzing data in Excel
- Word Processing
- Collaboration softward such as Outlook and Skype for Business
- No proficiency in the above
10If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff
- Yes, I was given a layoff notice from my role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.