Capital Project Control Specialist/Project Control Scheduler

King County   Seattle, WA   Full-time     Project Management
Posted on May 10, 2022
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Summary

*** This recruitment will be open continuously; The next application review will be for applications received on or before 5/25/2022***

Come join the Metro Family! 
 
King County Metro is hiring four forward-thinking and detail-oriented individuals to join the Project Control Office within the Capital Division of the Metro Transit Department.  These individuals will play a strategic role in providing contract and project administration products and services as a project team member to ensure the success of Metro’s large capital program.

Come join Metro and help create a public transit system that advances equity, supports sustainability to combat climate change, and allows more people to use transit in King County.  
 
Position Hourly Salary Ranges :
  • Transit Project Control Engineer I (Project Control Specialist): $29.65 – $38.52 Hourly (Nonexempt)
  • Transit Project Control Engineer II (Project Control Scheduler): $33.72 - $45.64 Hourly (Exempt)
  • Transit Project Control Engineer III (Project Control Scheduler): $38.35 - $54.08 Hourly (Exempt)
 
This recruitment will be used to fill immediate career service (CS) vacancies, special duty assignment (SDA), or term-limited temporary (TLT) opportunities. This recruitment will  create an eligibility list for future CS, TLT, and SDA positions that may occur.  Eligibility lists are valid for twelve months, or until exhausted, at the discretion of the hiring authority. If filled internally as a Special Duty Assignment (SDA), pay and duration will be in accordance with Personnel Guidelines or selected employee's collective bargaining agreement. All interested represented and non-represented regular King County employees are encouraged to apply.
 
 
Work Location
The primary location of this position is in King Street Center (201 S. Jackson, Seattle, WA)

Teleworking Requirement
The work associated with this position will be performed predominantly in a hybrid work environment working in the office and at home. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

Job Duties

Applying equity and social justice principles (ESJ) is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work. In this role, you will:
 
Transit Project Control Engineer I – Job Duties

  • Review and analyze progress payments to ensure compliance with contract terms, standard work, and policies. Process payments, including packaging, routing, and tracking required documents for approval. DocuSign is used to secure required approvals per established sub-delegation of authority.
  • Gather and maintain required data for assigned contracts in the contractor payment system within Metro Transit’s Capital Management Reporting System (CMRS).  
  • Conduct compliance review, draft, and route work order agreements, change orders, and amendments, including supporting documentation for approval.
  • Maintain and update various logs (submittals, request for information, change orders and amendments, etc.).
  • Prepare closeout documentation or checklists as required by contract, policies or regulatory requirements. Secure lien releases. Coordinate with state agencies for outstanding closeout documentation.
  • Create requisitions (utilizing Oracle EBS) receipts and respond to internal and external inquiries for payment information.
  • Assist in the preparation of regular or ad hoc reporting.
  • Assist others with inputting data into the standardized template (MS Project) used for capital projects.
  • Furnish input on existing or assist with the development of new standard works and processes for the workgroup.
  • Participate in discussions at team and unit meetings on various Equity and Social Justice topics.
  • Perform other contract administration duties and related tasks as assigned.
EXPERIENCE, QUALIFICATIONS, KNOWLEDGE, SKILLS:
We are looking for candidates who have:
  • Any equivalent combination of experience and education listed below will be considered. 
  • A bachelor's degree in engineering, business administration, or closely related field OR any equivalent combination of experience and education which provides the applicant with the skills, knowledge, and abilities required to perform the work.
  • One year of experience in a contract, project administration, or project control setting.
  • Knowledge of engineering and construction techniques and principles including contract administration.
  • Excellent organizational skills and attention to detail; ability to complete tasks or assignments within specified deadlines.
  • Ability to work well and respectfully within a team and establish and maintain effective working relationships with a diverse group of individuals from different various positions, cultures, and backgrounds.
  • Ability to demonstrate behaviors that include fairness, respect, inclusiveness, integrity, and ethical conduct.
  • Demonstrated ability to apply excellent customer service skills, including the ability to provide professional and courteous service.
  • Knowledge of computer programs such as MS Suite
Desired Qualifications
  • Knowledge of Metro Transit operations and/or transit system in general.
  • Knowledge of engineering and construction techniques and principles including contract administration.
  • Proficiency using Excel.
  • Experience working with construction-related grants, including reporting and recordkeeping.
  • Experience working for a contractor or working on a construction site.
  • Experience using Oracle EBS (iProcurement), or similar software.
Necessary Special Requirements
  • Valid Washington State driver's license (or ability to obtain Washington State driver's license upon hire) or alternate ability to travel to off-site locations.
Transit Project Control Engineer II – Job Duties
  • Develop, maintain, and closeout project schedules utilizing standardized templates consistent with established standard works, policies, and procedures.
  • Create, maintain, and track various elements of a project schedule (e.g., Costs: Estimates & Actuals, Project Activity Completion, internal resource identification & usage, Risk Register, Lessons Learned, etc.).
  • Provide support and technical assistance to team members performing contract administration services, including ensuring timely completion of assignments and tasks. consistent with contract terms and department and county procedures and policies.
  • Monitor and update Estimate-At-Completion (EACs) throughout the life of the project for reporting purposes.
  • Facilitate the gathering of resource estimates from the project team utilizing a tool created for that purpose, review data with the Project Manager or designee, and load into in project schedules.
  • Attend project team meetings as a core member to facilitate schedule updates, seek clarification and report out (either Power BI and/or dashboard as required).
  • Review and furnish comments on work order scopes for compliance with relative contract scope of work.
  • Review and furnish comments on Level-of-Effort (LOE) prepared by consultant or cost proposal prepared by the contractor.
  • Maintain and update various trackers and/or logs (CPMT, correspondence, submittals, request for information, change orders and amendments, field directives, etc.).
  • Assist construction field personnel in estimating and negotiation of proposed changed orders.
  • Prepare change order documentation and initiate the approval process.
  • Participate in discussions at team and unit meetings on various Equity and Social Justice topics.
  • Furnish input on existing or assist with the development of new standard works and processes for the workgroup 
  • Perform contract and project administration duties as assigned.
  • Participate in internal division audits as assigned and respond to audit findings associated with the assigned project(s).
  • Perform other duties as assigned.
 
EXPERIENCE, QUALIFICATIONS, KNOWLEDGE, SKILLS:
We are looking for candidates who have:
  • Experience in scheduling/project control or costing is required. Working knowledge of scheduling and contract administration techniques and principles.  Experience must include work on a public works project and familiarity with the cost/scheduling software package.
  • Strong analytical skills and attention to detail are critical. Ability to prioritize assignments and manage rapidly changing priorities. Must be able to work on several projects simultaneously.
  • Strong customer service skills with the ability to establish and maintain effective relationships with coworkers, team members, and outside agency representatives.
  • Ability to effectively communicate in writing and in person with technical and non-technical personnel.
  • Ability to work collaboratively and successfully with a diverse group of individuals from a variety of different positions and backgrounds.
  • Ability to work independently on secondary tasks or assignments while performing core duties.
  • Proficiency in using a computer and programs such as Oracle Databases, MS Excel, Outlook, Project, and Word.
  • Ability to gather, analyze, and effectively present data.
Desirable Qualifications
  • Understanding of and ability to use Power BI
  • Specialized training with Critical Path Method (CPM) schedule development.
  • Familiarity with Project Management Institute (PMI) practices and/or hold a certification.
  • Experience working for a contractor or working on a construction site.
Necessary Special Requirements 
  • Valid Washington State Driver's License or ability to travel throughout King County.
Transit Project Control Engineer III – Job Duties
  • Responsible for creating and maintaining, reflective of dependencies, a comprehensive project schedule of all Zero-Emission Infrastructure Sub Portfolio related capital projects  regardless of the delivery method or funding source(s). 
  • Monitor and report project and initiative progress with spending and other reported data to project team members and leadership, as requested. 
  • Track and communicate comprehensive schedule risks along with progress on critical path item(s) to the project teams and leadership, as requested. 
  • Participate in project team meetings to maintain a high level of understanding of various capital projects comprising the Zero Emission Infrastructure Sub Portfolio. 
  • Develop, maintain, and closeout project schedules utilizing standardized templates consistent with established standard works, policies, and procedures.
  • Create, maintain, and track various elements of a project schedule (e.g., Costs: Estimates & Actuals, Project Activity Completion, internal resource identification & usage, Risk Register, Lessons Learned, etc .).
  • Monitor and update Estimate-At-Completion (EACs) throughout the life of the project for reporting purposes.
  • Furnish input on existing or assist with the development of new standard works and processes for the workgroup.
  • Prepare cost and schedule analysis reports for program/projects as assigned.
  • Monitor and track contingency status. Provide various status reports on program or project costs. Analyze costs and forecast changes on assigned projects.
  • Prepare cash flow analysis reports for programs/projects. Participate in the analysis of such reports and prepare relevant documentation as requested.
  • Participate in discussions at team and unit meetings on various Equity and Social Justice topics.
  • Perform other duties as assigned.

Experience, Qualifications, Knowledge, Skills

We are looking for candidates who have:

A bachelor's degree in engineering, business administration, or closely related field OR any equivalent combination of experience and education which provides the applicant with the skills, knowledge, and abilities required to perform the work.
 
Additional qualifications include:

  • Three years of experience in construction cost and/or scheduling. 
  • Ability to understand and apply project schedule monitoring principles to capital projects in fleet procurements, fixed asset, and technology portfolios and planning studies and operating initiatives. 
  • Working experience or familiarity with cost/scheduling software packages including the ability to combine schedules for interdependent projects.
  • Knowledge of cost and scheduling techniques and principles, construction inspection techniques, and contract administration principles.
  • Proficiency using programs such as MS Word, Excel, Outlook, MS Project, Power BI, and Oracle EBS or similar software.
  • Ability to work well and respectfully and establish and maintain effective working relationships with a diverse group of individuals from a variety of different positions, cultures, and backgrounds.
  • Demonstrated ability to apply excellent customer service skills both orally and in writing, including the ability to provide professional and courteous service.
Desirable Qualifications
  • Experience with or knowledge of project management principles.
  • Experience using or implementing lean or continuous improvement principles, including standard work, etc.
  • Experience with equity or social justice topics as it relates to project management.
Necessary Special Requirements
Valid Washington State Driver's License, ability to obtain Washington State Driver's License upon hire or alternate ability to travel to off-site locations.

Supplemental Information

Who May Apply
All positions are open to the public and all King County employees. King County employees interested in applying for this job as a Special Duty Assignment must be career service employees who have completed their initial King County probation.  
 
If filled internally as a Special Duty Assignment (SDA), pay and duration will be in accordance with Personnel Guidelines or selected employee's collective bargaining agreement. All interested represented and non-represented regular King County employees are encouraged to apply.
 
Forms and Materials Required
Applicants for this position are required to submit the complete application form and answer the supplemental questions.  A resume and cover letter detailing how you meet or exceed the qualifications for this position are recommended, but not required.
 
Work Schedule
Work schedule is normally Monday through Friday, 8:00 a.m. – 5:00 p.m. Variations may be required depending on the demands and needs of the work. The Transit Project Control Engineer I is FLSA non-exempt and therefore eligible for overtime pay if scheduled. The Transit Project Control Engineer II & III position is exempt from the provisions of the Fair Labor Standards Act and is therefore NOT eligible for overtime pay.
 
 For more information regarding this recruitment, please contact:
 
 Troika Braswell (He/Him)
 Senior Talent Advisor
 tbraswell@kingcounty.gov 
 
Application Process
Applicants should complete an application at www.kingcounty.gov/jobs.  NOTE: Please answer ALL questions in the employment application portion, with each of your jobs listed (listing each position for each employer separately), duties explained, reasons for leaving etc. Your job history in the employment application must go back ten years (if you have ten years of employment). Earlier jobs should be included if they are relevant to this job.
 
Applicants who are unable to apply online should follow the instructions under Tips On Applying at www.kingcounty.gov/jobs.  For assistance with the online application process, please contact Government Jobs Customer Support toll free at 1-855-524-5627
 
 Selection Process
Application materials will be screened for qualifications, clarity, and completeness. The most competitive applicants may be invited to participate in one or more interviews. Reference checks will be conducted.
 
If you need accommodation in the recruitment process or an alternate format of this announcement, please inquire directly with the Human Resources contact for this job announcement, Troika Braswell (He/Him), at 206-477-2358 or tbraswell@kingcounty.gov .
 
 Union Representation
 This position is represented by the Technical Employees Association (TEA).

Class Code: 

 

Forbes recently named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

COVID-19 Vaccination Requirement

King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.

As a condition of employment, prior to a final offer of employment, you will be required to:
  • submit proof of vaccination, or
  • have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.

People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC).

The Executive Branch includes employees in the Executive branch, the Assessor's Office, Elections, the King County Sheriff's Office, and the Executive Office.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
02
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff
03
Please indicate which position(s) your interested in?
  • Transit Project Control Engineer I
  • Transit Project Control Engineer II
  • Transit Project Control Engineer III
04
Use this space to tell us why you are interested in this position, how this position fits into your career goals and how your knowledge, skills, interests, and/or life experiences make you a great candidate (please do not include your name, contact information or other personal identifiable information).
05
Please select which minimum qualifications, if any, you possess for this position.
  • Any equivalent combination of experience and education which provides the applicant the skills, knowledge and abilities required to perform the work.
  • A bachelor's degree in engineering, business administration or closely related field.
  • One year of experience in a contract, project administration, or project control setting.
  • Knowledge of engineering and construction techniques and principles including contract administration.
  • Excellent organizational skills and attention to detail; ability to complete tasks or assignments within specified deadlines.
  • Ability to work well and respectfully within a team, and establish and maintain effective working relationships with a diverse group of individuals from a variety of different positions, cultures and backgrounds.
  • Ability to demonstrate behaviors that include fairness, respect, inclusiveness, integrity, and ethical conduct.
  • Demonstrated ability to apply excellent customer service skills, including the ability to provide professional and courteous service.
  • Knowledge of computer programs such as MS Word, Excel, Outlook and Project.
06
If you answered "Any equivalent combination of experience and education which provides the applicant the skills, knowledge and abilities required to perform the work" to the question above, please briefly explain below.
07
Please select which desired qualifications, if any, you possess for this position. (choose N/A if you do not possess any)
  • Knowledge of Metro Transit operations and/or transit system in general.
  • Knowledge of engineering and construction techniques and principles including contract administration.
  • Proficiency using Excel.
  • Experience working with construction-related grants including reporting and record-keeping.
  • Experience working for a contractor or working on a construction site.
  • Experience using Oracle EBS (iProcurement).
08
Do you have a Valid Washington State driver's license (or ability to obtain Washington State driver's license upon hire) or alternate ability to travel to off-site locations.
  • Yes
  • No
09
I certify that the statements made by me on the application and supplemental questions are, to the best of my knowledge, true, complete and correct. I understand that any misrepresentation or material omission of fact on this or any other document required by King County may constitute grounds for rejection, or if employed by King County, for disciplinary measures, including dismissal.
  • Yes
  • No

Required Question