Confidential Secretary I (Term Limited Temporary/Special Duty)
This Special Duty/Term-Limited Temporary Confidential Secretary position is an opportunity to join the King County Sheriff’s Office (KCSO). This position is responsible for a wide variety of senior level administrative and secretarial duties in support of a Division Chief. The person in this role has delegated authority to independently handle daily administrative duties on behalf of the Chief they support and must maintain the confidentiality of highly sensitive and legal communications. Other duties include maintaining the Chief's email, calendar, and keeping the Chief apprised of current or potential issues within the Division. We are seeking someone with a strong clerical skill set who is proactive and can maintain professional relationships.
WHO MAY APPLY: This temporary assignment is expected to last approximately 4-6 months, with the potential for an extension. It is open to the public however if it is filled internally, it may be filled as a special duty assignment.
WORK SCHEDULE: This is full-time, FLSA non-exempt and is overtime eligible with prior approval. Typical work schedule is 40-hours per week, Monday through Friday from 8:00 AM – 4:30 PM.
REQUIRED MATERIALS TO APPLY:
- King County Application
- Letter of interest correlating your knowledge, skills, abilities, and experiences to the position and qualifications
- Complete responses to the supplemental questions
- Job Duties
The following functions are not intended to serve as a comprehensive list of all duties performed in this classification, but a representative summary of the primary duties and responsibilities. The incumbent may be required to perform additional, position-specific duties.
- Serve as the primary assistant to a Division Chief.
- Provide daily briefing and prioritization of responsibilities.
- Arrange and maintain meeting schedules and handle meeting logistics.
- Preparing meeting materials, arranging travel and retaining records.
- Frequently disseminate and relay pertinent information to the Chief.
- Manage Chief's emails and correspondences daily.
- Provide front desk coverage to the Sheriff's Office receptionist as needed.
- Experience, Qualifications, Knowledge, Skills
- Office administrative and secretarial practices and procedures.
- Handling highly sensitive and confidential information and materials.
- Recordkeeping principles and procedures.
- Techniques for providing a high level of internal and external customer service.
- Appropriate English usage, spelling, punctuation, and grammar.
- High level correspondence materials such as memos and formal letters.
- Microsoft Word, Excel, and Outlook.
- Research, collect and interpret data; aggregate for varied audience consumption.
- Strong written and verbal communication skills.
- Assertive and respectful.
- Time management and prioritization.
- Maintaining confidentiality while earning trust and respect of co-workers through honesty, integrity, and professionalism in all interactions.
- Providing information assistance in a way that builds strong and respectful relationships, with peers, managers, and customers.
- Taking initiative as a resourceful problem solver.
- Three years of progressively responsible administrative/secretarial experience related to duties of the position.
- Experience in the public sector
- Experience working with law enforcement or in a paramilitary setting
- Supplemental Information
This position is not represented by a collective bargaining agreement.
NOTE: It is a hiring requirement that all staff employed by KCSO successfully pass a thorough background investigations process, which includes fingerprinting, criminal history check, reference checks, polygraph test, and other tests as deemed necessary. You must Review the list of KCSO Automatic Disqualifiers and verify your qualification for employment with King County Sheriff's Office.
CONTACT INFORMATION: If you have questions regarding this recruitment, please contact Jessica Lussier in the HR Unit at the King County Sheriff’s Office, Jessica.Lussier@kingcounty.gov or (206) 263-2542.
SELECTION PROCESS: Application materials will be screened for clarity, completeness, and responsiveness to the list of qualifications, skills, and abilities. Answers to supplemental questions will assist in determining your eligibility for further consideration. The most competitive candidates may be invited to move forward in the hiring process.
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
- Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
- Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
- Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
- Transportation program and ORCA transit pass
- 10 paid holidays each year (plus 2 personal holidays)
- Generous vacation and paid sick leave
- Paid parental leave, family and medical leaves, and volunteer leave
- Flexible Spending Account
- Wellness programs
- Onsite gyms and activity centers
- Employee giving program
- Employee assistance programs
- Flexible schedules and telecommuting options, depending on position
- Training and career development programs
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
01You must be a current US Citizen or Legal Permanent Resident to apply for civil service positions with the King County Sheriff's Office. Are you now a United States citizen?
02Can you read, write and speak the English language
03The background of all King County Sheriff's Office employees and applicants are thoroughly checked. The required background investigation will review and evaluate driving records, criminal records, employment histories, military records, personal and employment references, and related information. A polygraph examination is also required. Are you willing to undergo a background investigation and polygraph examination as part of the employment process?
04Do you meet any of the automatic disqualifiers pertaining to DRUGS: •As an adult, convicted of any drug crime, felony or misdemeanor •Use of mushrooms within the last three (3) years •Use of hallucinogens (includes GHB & ecstasy; excludes mushrooms), cocaine, methamphetamine, or opiates within the last ten (10) years •Use of any other illegal drug, including steroids, within the last five (5) years •Illegal use of four (4) or more different controlled substances, including marijuana, in the last ten (10) years •Any instance of manufacturing or cultivating illegal drugs for the purpose of sale or distribution •Use of any illegal drugs while employed in a criminal justice capacity •Obtaining a prescription under false pretenses •Any instance of illegally injected amphetamines, methamphetamines, cocaine, heroin, barbiturates, or valium •Any instance of illegally using a drug after submitting an application to any Law Enforcement agency •Marijuana use will reviewed on a case-by-case basis; however, in order to increase the likelihood of continuing on in the hiring and background process, an applicant should not have used Marijuana in the last 12 months
05If you answered "yes" to the above, please explain.06Do you meet any of the automatic disqualifiers pertaining to DRIVING: •Conviction of Driving Under the Influence of Alcohol within the last ten (10) years •Conviction of Driving Under the Influence of Alcohol more than once •As an adult, conviction of Attempting to Elude, or Hit and Run •As an adult, conviction of Reckless or Negligent Driving 1st degree in in the last 5 years •Driving While License Suspended/Revoked, reviewed on a case-by-case basis.
07If you answered "yes" to the above, please explain08Do you meet any of the automatic disqualifiers pertaining to MILITARY: •Any discharge from any military service other than honorable will be evaluated on a case-by-case basis •A dishonorable discharge remains an automatic disqualifier.
09If you answered "yes" to the above, please explain10Do you meet any of the automatic disqualifiers pertaining to CRIMINAL ACTIVITY: •Any adult felony convictions •Any adult misdemeanor conviction for crimes involving theft or crimes of violence •Conviction of Minor In Possession of Alcohol within the last three (3) years •Any conviction for a sex related crime •Any instance of required registration as a sex offender, regardless of conviction status •Any conviction for solicitation of prostitution.
11If you answered "yes" to the above, please explain12Do you have a conviction for any crime classified as a Domestic Violence offense?
13If you answered "yes" to the above, please explain14Please detail your skill level and years of experience using the Microsoft Office Suite, specifically Outlook.15Do you have at least three (3) years of progressively responsible administrative/secretarial experience in drafting letters, correspondence and other written material? Any experience listed must be listed in your work history.
16List any experience you have in the public sector or working with law enforcement/paramilitary setting. If none, write NA.