Consolidated Contracts Project/Program Manager III

King County   Seattle, WA   Full-time     Ship Building / Ship Repair
Posted on September 23, 2022
Apply Now
Summary

Public Health - Seattle & King County (DPH) is seeking a Program Manager III (Project/Program Manager III) position within the Administrative Services Division, to manage the Consolidated Contract with the Washington State Department of Health, coordinating with the State Department of Health (DOH), department leadership, program, and fiscal staff to streamline contract methods – promoting a more efficient use of public health funds and improving public health outcomes. 

The Consolidated Contract with the Washington State Department of Health is the mechanism used to transmit federal and state funding for public health services to the local health jurisdictions where the services are delivered.

We are looking for an enthusiastic team member to identify innovative ways to enhance our effectiveness in meeting department operational expectations and improving communication and transparency with contractual partners. development and reporting of targets, performance measures, strategies and actions, and analysis of budget needs and cost recovery options.

The position is expected to have a strong technical background in contract developments, monitoring and management, and knowledge and experience in public health.

This position will model and build a culture of excellence, transparency, and accountability: incorporating the County's Equity and Best Run Government principles, and ensuring policies, practices, and agreements are followed; and, guiding in a manner consistent with the strategic plans. The position is expected to be highly skilled at building relationships with stakeholders, facilitating discussions, and making decisions that satisfy diverse interests and contribute to organization goals; and effectively communicating key strategies to program management, fiscal staff, and leadership.

First consideration will be given to applications received by 11:59pm on Wednesday, October 5th, 2022.

This is a term limited position anticipated to last twelve months, however, the end date of this position may be extended as needed.
 
Commitment To Equity And Social Justice: As the only county in the United States named after Martin Luther King Jr, one of the most influential civil rights leaders in our nations' history, King County is a vibrant community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the artistic and social traditions of many cultures. Together, we're changing the way government delivers service and winning national recognition as a model of excellence.

We continue to build on an enduring legacy of shared values of equity and social justice, employee engagement, innovative thinking, and continuous improvement. With this commitment, King County has adopted a pro-equity agenda aimed at advancing regional change and is developing the systems and standards necessary to achieve better outcomes for all of our residents, regardless of their race or income. All of these qualities make King County one of the nation's best places to live, work, and play.

This recruitment may be used to fill multiple vacancies for the next 6 months.

Job Duties

  • Represent DPH Divisions to negotiate with DPH and DOH program/fiscal/budget/grant/contract staff to create, review and approve contents of the Consolidated Contract documents.
  • Develop and implement streamlined contracting process that spans contract creation, amendment processes, and contract monitoring and performance management. Determine best practice model to coordinate with programmatic subject matter experts.
  • Coordinate efforts with contract management staff and subject matter experts to develop and document guidelines and process for contractual and program performance management for contractual accomplishments, grant deliverables, and quality improvement processes. Develop process to report performance achievements to the team for dissemination to leadership, and community partners as appropriate. Ensure grant required quality management and evaluation plans are regularly updated and meet funder requirements.
  • Work in close partnership with DOH Contracts Office to ensure accuracy of grant funding and contract requirements.
  • Collaborate with DOH Fiscal Monitoring Unit and DPH Divisions to prepare and participate in the DOH Fiscal Review.
  • Collaborate with budget staff to manage and monitor the Foundational Public Health Services (FPHS) funds received through the Consolidated Contract; plan, co-facilitate and contribute to the FPHS Coordinating Team meetings/check-ins; ensure coordinated communications about funding available and contract requirements related to FPHS funds, as detailed in the Consolidated Contract FPHS Statement of Work.

Experience, Qualifications, Knowledge, Skills

Significant demonstrated experience performing the following areas: compliance with federal grants, contract management and budget management; public health policies and program assessment and performance management.
 
Demonstrated ability to:

  • See the big picture and problem solve from a collaborative solutions-oriented approach,
  • Effectively communicate to a variety of audiences in a variety of styles and methods, 
  • Collaborate and negotiate with stakeholders on complex or controversial issues,
  • Excellent organization skills to manage multiple projects and assignments at one time. 
  • Maintain confidentiality of information and documents as appropriate. 
  • Analyze information and exercise professional judgment, supported by fact-based information, in order to develop practical, value-added recommendations. 
  • Proficiently use office software such as MS Excel, Word, PowerPoint, and SharePoint. 
 
Desired Qualifications:
Combination of education and experience demonstrative knowledge, skills, and abilities equivalent to:
  • Bachelor’s degree involving a major study in public health, public administration, business administration or closely allied field.
  • Five or more years of experience within a government agency focusing on contracts management, procurements, administrative oversight and/or fiscal services.
  • Advanced project management and analysis, and problem-solving experience.

Supplemental Information

Forbes recently named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

COVID-19 Vaccination Requirement

King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.

As a condition of employment, prior to a final offer of employment, you will be required to:

  • submit proof of vaccination, or
  • have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.

People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC).

The Executive Branch includes employees in the Executive branch, the Assessor's Office, Elections, the King County Sheriff's Office, and the Executive Office.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

Who May Apply: This position is open to all qualified internal and external candidates. To be considered as a Special Duty applicant, you must be a current Career Service, King County employee who has successfully passed probation and must get your supervisor's approval if this assignment is offered to you.
 
 Application Process: 
 The following items are required to be considered for this vacancy:
  • An electronic application through www.kingcounty.gov/jobs or www.governmentjobs.com (use the "Apply" link) including work history and position duties.
  • Responses to Supplemental Questions. Please do not copy and paste your resume or resume sections as responses to Supplemental Questions. Doing so will result in an incomplete application, unless the submitted information completely and directly answers the questions posed. 
 
Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed NeoGov application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.
  • The selection process may include but is not limited to: evaluation of application materials and supplemental questions, interviewing, and testing. For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring.
  • Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
  • Staff may be required to play an active role in the event of a public health emergency, which may include changes in responsibilities, work location and working hours.
 
Necessary Special Requirements
  • The selected candidate will be required to pass a thorough background investigation.
  • Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
  • Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing required training on time.
 
Work location: This position will be based out of the Chinook Building, located at 401 5th Ave in Seattle. The work for this position will be performed predominantly via telecommuting, with occasional onsite work.
 
Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.  Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.  There will be situations where the employee is required to report to a County worksite.  Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer.
 
To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.
 
Work schedule: The normal work schedule for this position is Monday through Friday, 8:00 am to 5:00 pm, 40 hours per week. This position is not subject to the Fair Labor Standards Act and is not overtime eligible.
   
Union affiliation:
This position is not represented by a labor union.
 
Contact:
For more information about the application process, please contact Catherine Fitzpatrick, HR Analyst at Catherine.fitzpatrick@kingcounty.gov.    

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
The position involves organizing multiple projects with different programs, funding sources, and end dates under a single consolidated contract with the State of Washington. These programs are updated multiple times throughout the year via amendments with the State. What would your approach be to ensure that the amendment with the State of Washington is executed with sufficient time for programs to anticipate downstream impacts to Public Health operations and externally contracted partners? If you do not have this experience, type n/a.
02
How have you successfully interacted with internal program managers to collect statements of work or similar documentation when operating under tight deadlines? How would you manage to maintain successful relationships with these program managers? If you do not have this experience, type n/a.
03
Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
04
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff

Required Question