Contract & Grants Manager (Project/Program Manager III)
King County
Seattle, WA
Full-time
Education
Posted on January 11, 2025
Salary
$106,100.80 - $134,492.80 Annually
Location
Seattle, WA
Job Type
Career Service, Full Time, 40 hrs/week
Job Number
2025EY23518
Department
DLS - Dept. of Local Services
Opening Date
01/10/2025
Closing Date
1/26/2025 11:59 PM Pacific
FLSA
Exempt
Bargaining Unit
Z3 : KC Personnel Guidelines
Full- or Part-Time
Full Time
King County's Department of Local Services (DLS) provides equitable opportunities for people to be healthy, happy, and connected to community.
DLS is looking for a skilled, knowledgeable, highly motivated, and enthusiastic team player to lead Contracts, Grants & Procurements for the Directors Office, and develop, implement, and oversee compliance with county and department contracting and procurement processes. This includes a portfolio of government funds with complex funding sources, including federal, state, and local funding, in various programs like our Participatory Budgeting Program, Alan Painter Community Service Area Grants Program, and our Economic Development Program grants.
The Contract & Grants Manager (Project/Program Manager III) is a professional classification that reports directly to the DLS External Relations Manager and plays a key role in developing and implementing efficient and effective procurement processes for local service programs across the DLS Directors Office. This new position does not have any direct reports but will work collaboratively with Director's Office administrative, project management, and finance staff, in addition to staff in Risk Management and the Prosecuting Attorney's Office. The desired candidate has significant expertise in government procurement, contract management, and experience with organizational change. The ideal candidate will also prioritize social justice and equity and will commit to creating forward progress in supporting the population of unincorporated King County.
Our commitment to Equity, Racial and Social Justice
The Department of Local Services is deeply dedicated to fostering Equity, Racial and Social Justice in every aspect of our work. Our commitment to " True North " values which ensures every person has the opportunity to thrive and reach their full potential and forms the core of our mission and purpose. Our pledge is to cultivate, embrace, and celebrate the distinct experiences, viewpoints, and perspectives of our people, partners, and the communities we serve. Through this work, we dismantle systemic barriers, address inequities, and actively confront prejudices and biases. We acknowledge this journey is ongoing, and we remain steadfast in our efforts to create a positive impact for our employees and communities alike.
Applying equity, racial, and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work.
INTERVIEW SCHEDULE: Those applicants who pass the initial screening will be invited to participate in a 45-minute virtual interview the week of 2/10/25.
WHO MAY APPLY: This recruitment is open to all qualified applicants and may be used to fill current and or/future career service, term-limited temporary, short-term temporary, and or/special duty positions over the next six months.
APPLICATION PROCESS: A full and complete King County application is required. You may also provide a resume and cover letter, summarizing how you meet the experience, qualifications, knowledge, and skills for the position.
Applicants will be screened for clarity, completeness, and competitiveness. The most competitive candidates may be invited to participate in one or more interviews.
WORK SCHEDULE: The work week is normally Monday through Friday, 8.00 a.m. to 5:00 p.m., but may at times require work outside of normal business hours. This position is Exempt from the provisions of the Fair Labor Standards Act and is not eligible for overtime pay.
EMERGENCY DESIGNATION STATUS: This position has been designated Non-Mission Critical - Employees who staff county functions or services that may be delayed, suspended, or diverted in an emergency while essential functions are prioritized Mission Critical.
Unless otherwise directed by the County Executive, department director or agency head, all employees, regardless of designation, are expected to report to work or request leave during an emergency or inclement weather. For more detailed information, please visit HR Policy County Operations During Emergency Situations and the King County Guidelines for Workforce Management in an Emergency .
UNION MEMBERSHIP: This position is non-represented.
Forbes named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.Guided by our "True North" , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
For more information regarding this recruitment, please contact:
Erika Yanak
Senior HR Analyst
206-477-0320
erika.yanak@kingcounty.gov
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
$106,100.80 - $134,492.80 Annually
Location
Seattle, WA
Job Type
Career Service, Full Time, 40 hrs/week
Job Number
2025EY23518
Department
DLS - Dept. of Local Services
Opening Date
01/10/2025
Closing Date
1/26/2025 11:59 PM Pacific
FLSA
Exempt
Bargaining Unit
Z3 : KC Personnel Guidelines
Full- or Part-Time
Full Time
Summary
King County's Department of Local Services (DLS) provides equitable opportunities for people to be healthy, happy, and connected to community.
DLS is looking for a skilled, knowledgeable, highly motivated, and enthusiastic team player to lead Contracts, Grants & Procurements for the Directors Office, and develop, implement, and oversee compliance with county and department contracting and procurement processes. This includes a portfolio of government funds with complex funding sources, including federal, state, and local funding, in various programs like our Participatory Budgeting Program, Alan Painter Community Service Area Grants Program, and our Economic Development Program grants.
The Contract & Grants Manager (Project/Program Manager III) is a professional classification that reports directly to the DLS External Relations Manager and plays a key role in developing and implementing efficient and effective procurement processes for local service programs across the DLS Directors Office. This new position does not have any direct reports but will work collaboratively with Director's Office administrative, project management, and finance staff, in addition to staff in Risk Management and the Prosecuting Attorney's Office. The desired candidate has significant expertise in government procurement, contract management, and experience with organizational change. The ideal candidate will also prioritize social justice and equity and will commit to creating forward progress in supporting the population of unincorporated King County.
Our commitment to Equity, Racial and Social Justice
The Department of Local Services is deeply dedicated to fostering Equity, Racial and Social Justice in every aspect of our work. Our commitment to " True North " values which ensures every person has the opportunity to thrive and reach their full potential and forms the core of our mission and purpose. Our pledge is to cultivate, embrace, and celebrate the distinct experiences, viewpoints, and perspectives of our people, partners, and the communities we serve. Through this work, we dismantle systemic barriers, address inequities, and actively confront prejudices and biases. We acknowledge this journey is ongoing, and we remain steadfast in our efforts to create a positive impact for our employees and communities alike.
Job Duties
Applying equity, racial, and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work.
- Support the preparation and implementation of competitive solicitations, including creating new procurement or contracting methods; coordinates public pre-bid/pre-proposal meetings; opens submittals and assures compliance with bid or proposal requirements.
- Execute contracts and contract amendments on a regular basis with the support of DLS project managers. This may include negotiating scopes of work, helping partners provide needed documentation for contract execution (i.e. proof of insurance), and helping to ensure contracts are executed in a timely fashion.
- Work with the fiscal team on monitoring partners for fiscal compliance with County policies.
- Process invoices and required reports and ensure that partners are meeting their contracted outcomes with support of project managers.
- Review, draft, and advise program staff on all terms and conditions.
- Work with Prosecuting Attorney, Risk Management, and Procurement to cooperatively resolve contract and procurement issues, and to maintain contract templates.
- Work with project managers to edit solicitation scopes of work, technical specifications, and other solicitation/contract documents for clarity and consistency
- Coordinate program, finance, and administrative teams to support solicitation, contract, and monitoring processes.
- Generate monthly and quarterly grant expenditure reports across award portfolios. Coordinate expenditure forecasting, monitor award burn down and coordination expenditure reconciliation for carryforward requests.
- Provide technical assistance to partners as needed and ensure that providers are submitting timely invoices and meeting their reporting requirements (This maybe working with TA consultant or direct assistance)
- Perform other related duties as assigned.
Experience, Qualifications, Knowledge, Skills
- Bachelor's Degree in Public Administration or related field and/or an equivalent combination of education and experience; Education may be substituted for experience that demonstrates ability to meet the job duties listed above;
- Recent experience with contract management and/or monitoring with a proven ability to support contracted partners and ensure they are successful. Recent is defined as within the last five years;
- Demonstrated high-level professional communication skills, both written and verbal;
- Ability to collaborate and build consensus across diverse partners and community members;
- Experience in negotiating terms of contracts or similar formal agreements;
- Ability to multi-task and work in stressful situations involving changing deadlines and expectations;
- Demonstrated experience with assisting in the development of Requests for Proposals;
- Demonstrated ability to work independently and as a member of a team;
- Demonstrated professional level organizational skills;
- Strong ability to develop formal written reports for professional and community audiences;
- Demonstrated ability to develop and maintain collaborative partnerships with stakeholders;
- Working knowledge of Microsoft Office Suite and the Internet;
- Valid Washington State Driver's License, or the ability to travel around the county in a timely manner;
- Knowledge of equity, racial, and social justice principles and practices, and understanding of the effects of place, race, and policy and systems-based inequities on marginalized communities and populations.
- Experience interpreting and applying local, state and federal laws and regulations.
- Experience working collaboratively on a team.
- Experience working with disadvantaged and communities of color.
Supplemental Information
INTERVIEW SCHEDULE: Those applicants who pass the initial screening will be invited to participate in a 45-minute virtual interview the week of 2/10/25.
WHO MAY APPLY: This recruitment is open to all qualified applicants and may be used to fill current and or/future career service, term-limited temporary, short-term temporary, and or/special duty positions over the next six months.
APPLICATION PROCESS: A full and complete King County application is required. You may also provide a resume and cover letter, summarizing how you meet the experience, qualifications, knowledge, and skills for the position.
Applicants will be screened for clarity, completeness, and competitiveness. The most competitive candidates may be invited to participate in one or more interviews.
WORK SCHEDULE: The work week is normally Monday through Friday, 8.00 a.m. to 5:00 p.m., but may at times require work outside of normal business hours. This position is Exempt from the provisions of the Fair Labor Standards Act and is not eligible for overtime pay.
EMERGENCY DESIGNATION STATUS: This position has been designated Non-Mission Critical - Employees who staff county functions or services that may be delayed, suspended, or diverted in an emergency while essential functions are prioritized Mission Critical.
Unless otherwise directed by the County Executive, department director or agency head, all employees, regardless of designation, are expected to report to work or request leave during an emergency or inclement weather. For more detailed information, please visit HR Policy County Operations During Emergency Situations and the King County Guidelines for Workforce Management in an Emergency .
UNION MEMBERSHIP: This position is non-represented.
Forbes named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.Guided by our "True North" , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
For more information regarding this recruitment, please contact:
Erika Yanak
Senior HR Analyst
206-477-0320
erika.yanak@kingcounty.gov
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
- Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what's best for themselves and their eligible dependents
- Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
- Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
- Transportation program and ORCA transit pass
- 12paid holidays each year plus twopersonal holidays
- Generous vacation and paid sick leave
- Paid parental,family and medical, and volunteer leaves
- Flexible Spending Account
- Wellness programs
- Onsite activity centers
- Employee Giving Program
- Employee assistance programs
- Flexible schedules and telecommuting options, depending on position
- Training and career development programs
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
