Contract Monitor Health Care for the Homeless Network

King County   Seattle, WA   Full-time     Health Care Provider
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Posted on July 20, 2021
Summary

Public Health- Seattle & King County values diverse perspectives and life experiences. The Department encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, and veterans.
 
The Health Care for the Homeless Network (HCHN) unit within Public Health Seattle and King County is looking to hire a Term-Limited Temporary (TLT Project Program Manager III. (Contract Monitor Health Care for the Homeless Network)

Term-Limited Temporary positions are "at-will" positions but are eligible for benefits. This TLT is currently anticipated to last for eighteen months. However, funding sources for this work remain uncertain and dependent upon decisions actively being made at both the federal and local levels. As a result, the end date of this position may be adjusted based on those decisions. The County and the Department continue to work to secure long term funding sources.  

This vacancy can also be filled as a Special Duty opportunity.

For Special Duty Assignment interest, you must be a Career Service, Career Service Exempt or other regular (non-temporary) employees in King County who have completed their initial County probation. You must have supervisor approval prior to taking a Special Duty Assignment.
 
Health Care for the Homeless Network (HCHN) contracts with 12+ community-based agencies to provide medical, mental health, substance use disorder, and case management services to vulnerable homeless individuals and families in Seattle and King County. Services are provided in shelters, day centers, on the street, and in other locations where homeless people congregate. HCHN also operates the Mobile Medical Program, with 3 field-based teams providing health care to people experiencing homelessness.  

As a member of the Health Care for the Homeless Network (HCHN) team, this position will be responsible for a variety of contract development and monitoring duties, for approximately 20 contracts in close collaboration with the Contracts Manager and other HCHN staff and external stakeholders. The primary purpose of this position is to carry out contracting duties for the HCHN program's partnerships that deliver health related services in homeless sites, especially as the program expands to meet increased community need.  Other duties include reporting, invoice review and approval, working toward more equitable contracting practices, and providing technical assistance and program support to homeless contracted health care service providers.

 
As the only jurisdiction in the world named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.
 
We have a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from vulnerable communities are incorporated into our emergency planning and public outreach efforts.
 
Applicants should be committed to working with diverse populations throughout King County to provide excellent customer service to a broad range of cultures, in accordance with the King County Equity and Social Justice Ordinance and the King County Strategic Plan.
 
Who May Apply: 

 This full-time Term-Limited Temporary position is open to all qualified applicants.
 
Work Location: 

Downtown Seattle, Chinook Building, 401 5th Avenue, Suite 1000, Seattle, WA, 98104, and other Public Health locations as needed. The position will primarily work remotely through approximately November 2021.

The work associated with this position will be performed predominantly by teleworking; complemented with onsite work and meetings as needed. Employees will have access to shared workspaces at various King County facilities.)  Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
 
Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.
   
King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.  
 
Work Schedule: 

The normal work week is Monday through Friday, 8 am – 5 pm. This position is exempt from the Fair Labor Standards Act and is not overtime eligible.
 

Job Duties

  • Develop service contracts with agencies funded to provide homeless health care services, working closely with the Contracts Manager. Specific aspects include: developing scopes of work, project budgets and contract exhibits and tracking contracting process to ensure timely execution. 
  • Investigating or supporting opportunities for improving equity in the contract development and contract monitoring practices in conjunction with HCHN staff, contractors and other teams within the CHS Division.
  • Monitor contracted work including tracking changes in service hours and staff at contracted sites, conducting regular desk monitoring and on-site monitoring visits to provide technical assistance and assure compliance with terms of contracts; and producing quarterly and annual progress reports for funders and other stakeholders. Includes contracts with area hospitals for pass through funds supporting the Medical Respite program.
  • Provide technical assistance to agencies as needed and ensure they are submitting timely and complete invoices.   Review programmatic aspects of contracted expenditure invoices and highlight any missing or inadequate documentation, and coordinate with staff conducting fiscal review of invoices to request needed follow-up. Position will also work closely with HCHN finance lead in monitoring subcontractor invoices and providing technical support to subcontractors relevant to billing requirements of their contract.
  • Work with Contracts Manager and other program staff to cultivate and strengthen partnerships to ensure maintenance and expansion of health services to people living homeless, while simultaneously ensuring compliance in contracted work. Provide technical assistance to partners to support contract compliance and program quality in delivery of homeless health care services via interdisciplinary teams. This includes: developing templates for memorandums of agreement and other tools to assure effective inter-agency operations and communication for services provided in homeless service sites.
  • Conduct other general planning and analysis duties in the HCHN program, as assigned. Typical projects include but are not limited to: preparing project descriptions, updates and presentations on homeless health care issues; conducting research and analyses to inform program design and promote improvements. May assist with coordination of New Provider Orientations and other trainings, Requests for Proposals (RFP's) for contracted services, community needs assessment efforts, and with grant applications developed on behalf of HCHN. 
  • Other program duties as assigned. 

Experience, Qualifications, Knowledge, Skills

  • Knowledge of equity and social justice principles and practices and their application in work environments.
  • Knowledge of and experience in preparing and monitoring service contracts for the delivery of community-based services. 
  • Must be approachable and relatable, an effective listener, able to gain trust easily, and be able to maintain discretion when sensitive subjects are raised.
  • Demonstrated experience gathering, analyzing, and presenting program related information.
  • Knowledge of models of health care delivery shown to be effective in improving access to care and health outcomes for homeless and formerly homeless people. 
  • Knowledge of service systems serving homeless people including health programs, shelters, day centers, transitional housing, and supportive housing/housing first agencies. 
  • Excellent verbal and written communication skills. 
  • Demonstrated ability to collaborate effectively with diverse individuals, teams, committees, and organizations such as homeless shelter and housing agencies, health care centers, and mental health and substance abuse service agencies. 
  • Demonstrated ability to work independently and as a member of a team. 
  • Demonstrated experience developing and monitoring project budgets. 
  • Demonstrated proficiency in, Microsoft Excel and Word 
Desirable Qualifications: 
 
  • Three or more years' experience (or equivalent) working in homeless services or programs focused on other vulnerable populations.

Supplemental Information

Forbes recently named King County as one of Washington State's best employers. 

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. 
 
Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
 
King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
 
To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.
 
Application process:

Applications will be reviewed after the job posting closes. The following items are required to be considered for this vacancy:
 
  1. NEOGOV/Government Jobs on-line or paper application 
  2. Supplemental questionnaire responses
  3. Letter of Interest
  4. Cover Letter
  5. Please do not use "see resume" in your application or answers to supplemental questions as these will be considered incomplete.
  6. Please do not copy and paste your entire resume, or copy and paste your entire job history, as your answers to the supplemental questions as these will be considered incomplete.    
You may attach multiple documents if you wish:
 
  • Copy and paste one or more documents into the text resume section of the application.
  • Attach multiple documents/files in the resume attachment section.
 
Your application may be rejected as incomplete if you do not include the standard information in the application. Providing information only in a resume will not be considered a complete application.
 
Your application materials must validate your answers to the supplemental questions. If your answers cannot be validated, you will not proceed to the next steps of the process.
 
The selected candidate will be required to pass a thorough background investigation. In the event the job classification requires an exam; an offer of employment will be contingent on passing a pre-employment physical exam and must maintain security clearance.
 
Supplemental Information:
 
This selection process may include but is not limited to: evaluation of application materials and supplemental questions, testing and interviewing. For more information on our selection process, please refer to http://www.kingcounty.gov/jobs/applying.aspx 
 
Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
 
Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
 
Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
 
Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
 
Staff may be required to play an active role in the event of a public health emergency, which may include changes in responsibilities and working hours.
 
If you need a disability accommodation in the application or testing process, please call the contact number listed on the job announcement.
 
Applicants from this job posting may be used to fill temporary or other positions in this classification for a period of up to a year.
   
Union Affiliation:

Non-Represented
 
Contact:

For more information about the application process please contact Mark Lacy at Mlacy@kingcounty.gov

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
Do you have experience writing and monitoring contracts for homeless or other community-based health or human service programs?
  • Yes
  • No
02
If you answered yes to the previous question, please describe that experience and your role and responsibilities. If you answered no, please put N/A.
03
Do you have experience developing and monitoring complex contracts for health service programs, to support contract compliance and program quality?
  • Yes
  • No
04
If you answered yes to the previous question, please describe your experience, including description of factors that contributed to the complexity of the contracts, and describe your role and responsibilities. If you answered no, please put N/A.
05
Are you applying to this position as an eligible Current or Previous King County Employee Priority Placement Program Participant AND Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff AND Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County AND I am within two years of the effective date of my layoff. AND The position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
06
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff
07
Are you able to provide proof of current graduate school program enrollment?
  • Yes
  • No

Required Question