Contract Monitor - Project/Program Manager II

King County   Seattle, WA   Full-time     Project Management
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Posted on June 10, 2021
Summary


The Department of Community and Human Services values diverse perspectives and life experiences. The Department encourages people of all backgrounds to apply, including Black, Indigenous, and People of Color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with lived experiences.  


Are you a skilled project manager with a passion for youth development, cross-sector collaboration, and providing support to nonprofit organizations, schools, and colleges working towards achieving equitable educational outcomes? Do you enjoy juggling administrative duties, tracking details, and supporting internal & external partners? Would you thrive working as part of a small team to bring a vision to life? Do you have a high tolerance for ambiguity? If so, King County's Department of Community and Human Services (DCHS) is looking for you! 

King County's Department of Community and Human Services (DCHS) provides equitable opportunities for people to be healthy, happy, and connected to community. The Department manages a wide range of programs and services to assist the county's most vulnerable residents. The department maintains a pro-equity focus aimed at developing the systems and standards necessary to achieve better outcomes for all county residents, regardless of race, gender identity or income.

The Children, Youth and Young Adults Division (CYYAD) is one of five divisions in DCHS. CYYAD believes that King County should be a place where all young people have equitable opportunities to be happy, healthy, safe, and thriving members of their communities. The division operates several re-engagement, education, and employment programs for youth and young adults, and is home to the Best Starts for Kids 5 to 24 investments, and Puget Sound Tax Payer Accountability Account’s (PSTAA) K-12, community, and post-secondary investments. 

CYYAD seeks a Contract Monitor to support the implementation of PSTAA. Specifically, this position will provide key administrative and project management support to external relationships across PSTAA strategies, specifically King County Promise contracted partners. The successful candidate will work with internal and external audiences to execute equitable contracts; provide culturally effective support to contracted partners; monitor partners’ progress toward contract deliverables; and assist with the drafting of Requests for Proposals (RFPs) for PSTAA strategies.

 

The selected applicant will possess the ability to produce professional documentation, reports, and visual aids. They will write contracts, track, and evaluate contract service performance measures, manage contract invoices, and coordinate program meeting/event arrangements. They must possess knowledge to effectively interact with diverse audiences including, educators, school administrators, nonprofit staff members as well as youth and young adults (ages 12-24 years). 


WHO MAY APPLY: This position is open to all qualified candidates that meet the minimum requirements.  

REQUIRED MATERIALS: Candidates who wish to be considered for this position must submit an online King County application and respond to the supplemental questions. Uploading a cover letter and résumé is encouraged.
 

WORK SCHEDULE/CONDITIONS: This position is scheduled to work 40 hours per week, Monday - Friday, 8am - 5pm.  This position meets the provisions of the Fair Labor Standards Act and is overtime eligible with supervisory pre-approval. This position is represented by PROTEC17.

TEMPORARY TELECOMMUTING REQUIREMENT

The work associated with this position will be performed remotely, at least through July 5, 2021 in compliance with King County’s telecommuting mandate. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.  There will be situations where the employee is required to report to a County worksite.  Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer.

 

To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.  


RECRUITER: Susan Churchill, susan.churchill@kingcounty.gov 

Job Duties

  • Participate in implementation planning and program development activities for PSTAA’s K-12, postsecondary, and community strategies, with an emphasis on the King County Promise, which helps young adults gain access to and successfully complete a postsecondary education. Assist with documentation and recording of meeting minutes.
  • Execute contracts and contract amendments on a regular basis with the support of the K-12, Postsecondary, and Community Strategies Manager and PSTAA Implementation Manager. This may include negotiating scopes of work, helping partners provide needed documentation for contract execution (i.e. proof of insurance) and helping to ensure that contracts are executed in the timely fashion.
  • Build relationships and maintain regular communication with contracted partners. Apply active listening and equity lens to build trust with Black, Indigenous, and People of Color (BIPOC)-led organizations.
  • Work collaboratively with stakeholders to develop a calendar of professional development activities for contracted partners.
  • Complete desktop reviews of contracted partners. Work to understand their progress as well as any challenges faced. Provide support to contracted partners and connect them to resources, as needed, to ensure that their project successfully meets the contract's specific outcomes/requirements.
  • Complete annual/biannual monitoring visits in coordination with the PSTAA management team.
  • Process invoices and collaborate with DCHS’ fiscal team to monitor contracted partners for fiscal compliance with County policies.
  • Process required reports and collaborate with DCHS’ Performance Measurement and Evaluation (PME) team to track outcomes related to PSTAA, particularly the King County Promise strategy.
  • Assist the K-12, Postsecondary, and Community Strategies Manager with Requests for Proposals (RFPs) by developing draft language and researching similar local and national efforts.
  • Perform other related duties as assigned.

Experience, Qualifications, Knowledge, Skills

  • Two years of experience with contract management and/or monitoring with a proven ability to support contracted partners and ensure they are successful.
  • Two years of experience developing, providing, and/or overseeing programs serving youth and/or young adults.
  • One year of experience in negotiating terms of contracts or similar formal agreements.
  • Demonstrated knowledge and practice of equity and social justice principles and practices, and understanding of the effects of place-, race-, policy- and systems-based inequities on marginalized communities.
  • Demonstrated ability to build collaborative relationships with diverse partners and community members.
  • Demonstrated high-level professional communication skills, both written and verbal.
  • Demonstrated ability to work independently and as a member of a team.
  • Demonstrated ability to multi-task and work in stressful situations involving changing deadlines.
  • Demonstrated professional level organizational skills.
  • Proficiency with Microsoft 365 Office Suite, including Excel and Outlook, and with Microsoft Teams.
  • Valid Washington State Driver's License, or the ability to travel around the county in a timely manner.
DESIRABLE SKILLS, KNOWLEDGE & ABILITIES
  • Experience working within the secondary education, postsecondary education, or community youth development fields.
  • Experience with online application management systems, specifically as ZoomGrants, and/or relational database applications such as AirTable.
  • Experience with the development of Requests for Proposals (RFPs).

Supplemental Information

Forbes recently named King County as one of Washington State's best employers. 

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. 

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
Are you applying to this position as an eligible Current or Previous King County Employee Priority Placement Program Participant AND Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff AND Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County AND I am within two years of the effective date of my layoff. AND The position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
02
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff
03
This position will build relationships with (and provide support to) community-based nonprofit organizations, public high schools/school districts, and community colleges who are contracted by DCHS to provide services to young adults. Please share about your experience working in partnership with service providers and helping them develop technical skills, such as documenting and tracking their performance milestones.
04
The successful candidate will employ a strong equity lens to support the team in adjusting our contracting and partnering standards and practices to be more socially just. Please use a recent example to illustrate how you would you approach partnering and contracting with equity and social justice in mind.

Required Question