Contract Specialist 2 - Information Technology

King County   Seattle, WA   Full-time     Information Services / Technology (IT)
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Posted on July 16, 2021
Summary

This recruitment is to fill a Term-Limited Temporary position that is anticipated to end December 2022.  If filled by a King County employee who has passed their initial probation, it will be as a Special Duty Assignment.
 
Our current opportunity is for an Information Technology Contracting Specialist. 

Our Ideal Candidate is:

  • Passionate about Relationship Management
  • Technology Curious and Emotionally Resilient
  • A Solution Creator and Thinks Differently
  • A Team Player with a Collaborative spirit
  • Comfortable working in a challenging and changing environment
In this position you will be responsible for leading, overseeing, and supporting Information Technology procurements (Software, Hardware, Software as a Service (SaaS), IT Consulting and Managed Services across the entire County, as well as providing expertise and insight into the technology marketplace.

About us:
The Procurement & Payables Section buys vital goods and services for King County government. Our Mission is to help King County achieve sustainability and social equity through responsible stewardship of county resources, streamlined business processes, and strategic procurements from innovative suppliers.  Procurement & Payables

We are seeking career procurement professionals to become part of a growing world class organization.  We are looking for enthusiastic, forward thinking, agile, and customer service driven employees to add to our great team!

The Finance and Business Operations Division's mission is to provide exceptional customer value for accounting, procurement, treasury, and small business services. We are actively seeking employees whose behavior is in alignment with our division's core values: Respect, Teamwork, Results, and Innovation.  Our Division

Scope of Job Duties: To be considered for this opportunity, you must at a minimum, demonstrate knowledge, skill and ability to:
 
  • Develop and maintain a procurement project plans; Analyze requirements and determine the best method of procurement. 
  • Collaborate with project managers, managers, business analysts and customer service managers to define procurement requirements including proposed qualifications, value of the contract, term of contract, reference documents, and ensure proper contractual guidelines and policy procedures are followed in the procurement process.
  • Prepare and advertise Invitation to Bid (ITB)/Request for Proposals (RFP) for technology-related procurements.
  • Facilitate multi-step procurement processes that include evaluation meetings, interviews, proprietary meetings, and debriefs with consultants and County staff ensuring compliance with applicable policies and procedures.
  • Facilitate contract negotiations between County agencies & suppliers. 
  • Responsible for end-to-end contract management, including working with the Prosecuting Attorney’s Office and Risk Management to resolve disputes, as well as ensure compliance with applicable laws, regulations and contract terms and conditions
  • Provide leadership and input to initial agency position on protests from unsuccessful bidders.
  • Support strategic initiatives with Strategic Sourcing, Relationship Management, and Supplier Performance Management as required.
  • Develop, review and edit boilerplate documents such as solicitations, contracts, letters, forms and manuals for inaccuracies and inconsistencies; research cited references to RCW, WAC or CFR to ensure references are current; and revise and write sections of boilerplate to reflect King County changes in procurement and contracting approach.
  • Consistently exercise sound independent judgement and discretion in matters of significance.
  • Perform other related duties as needed.
 
 Minimum Qualifications:
  • Experience working in Information Technology contracting and managing projects
  • Experience managing different opinions, facilitating discussions, resolving conflict, and finding resolution
  • Knowledge of contracting laws, regulations, best practices, industry principles, best practices, and procurement methods
  • Strong communication, facilitation, interpersonal, writing and customer service skills
  • Ability to resolve conflicts, perform research, analyze and solve problems 
  • Ability to work individually and collaboratively as a team member 
  • Ability to think differently, are eager to try new things and challenge yourself to improve processes
  • Intermediate level of technology proficiency using MS Office Productivity tools in your daily work 
  • Positive attitude toward peers, customers and leadership, ability to learn from mistakes and proactively seek feedback
  • Ability to manage your time and adapt to changing priorities, manage multiple priorities and projects simultaneously, meet quick deadlines, and produce timely and quality work products
  • Ability to uphold our Division’s values
  • Ability to work in a remote work environment
 We would love it if you have:
  • Experience in Oracle EBS and/or Oracle procurement Cloud 
  • Experience with LEAN processes and principles
  • Experience with SharePoint, MS Teams and other collaborative online tools 
Who may apply:
The recruitment for this position is open to all qualified candidates.  Applicants from this recruitment may be used to fill future opportunities in this job classification. This recruitment is to fill a Term-Limited Temporary (TLT) position that is anticipated to end December 2022.  If the TLT position is filled by a King County employee who has passed their initial King County probation, it will be as a Special Duty Assignment.   
 
Other Position Information:
This position is exempt from the provisions of the Fair Labor Standards Act and is therefore not overtime-eligible.  Employees are paid on a bi-weekly schedule, every other Thursday, comprising a 40-hour workweek; normally 8:00 a.m. - 5:00 p.m., Monday through Friday.  This position is not represented by a union.
 
Teleworking Requirement
The work associated with this position will be performed predominately by teleworking complemented with onsite work and meetings as needed. Employees will have access to shared work spaces at various King County facilities.

Employees must reside in Washington state and within a reasonable distance to their King County work site to respond to workplace reporting requirements.
 
Employees will be provided with a County issued laptop and must maintain a work space with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.
   
King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.  
 
 The Application Process:
 A completed King County Application and Resume is required.

Note: Online applications are preferred. However, if you cannot apply online, go to www.kingcounty.gov/jobs for other options.

If you have any questions or concerns while applying, please contact:
Sandy Treibel, HR Manager at sandy.treibel@kingcounty.gov

Supplemental Information

Forbes recently named King County as one of Washington State's best employers.
 
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
 
Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
 
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
 
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement. 

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
Are you applying to this position as an eligible Current or Previous King County Employee Priority Placement Program Participant AND Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff AND Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County AND I am within two years of the effective date of my layoff. AND The position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
02
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff

Required Question