Contract Specialist 3

King County   Seattle, WA   Full-time     Administration / Clerical
Posted on September 15, 2022
Apply Now
Summary

King County’s Finance and Business Operations Division, Procurement & Payables, has an exciting opportunity to be a Contract Specialist 3 working on the Harborview Bond Project.  

This position is responsible for providing expertise as a technical procurement specialist for major capital improvement projects involving Harborview. This recruitment will be used to fill other upcoming Contract Specialist 3 and Contract Specialist 2 positions within the next six months.
 
Our ideal candidate will be a creative, strategic forward-thinking, team member who is detail oriented and can work both collaboratively and independently, enjoys finding solutions to procurement and business challenges, and does this all with a positive attitude. You will also have experience in Design/Build, GCCM and other negotiated capital improvement contracts.
 
Scope of Job Duties: To be considered for this opportunity, you must at a minimum, demonstrate knowledge, skill and ability to:

  • Analyze project requirements and determine the best method of procurement
  • Collaborate with project managers to define procurement requirements including proposed qualifications, value of the contract, term of contract, reference documents, and ensure proper contractual guidelines are followed in the procurement process
  • Develop alternative public work procurement documents in collaboration with consultants, agency stakeholders, and the Prosecuting Attorney’s office
  • Administer alternative public work procurements in accordance with the Revised Code of Washington, County policies and procedures and project schedules
  • Assist in the preparation of Capital Projects Advisor Review Board (CPARB) application materials
  • Prepare and advertise Request for Qualifications (RFQs)/Request for Proposals (RFP) for alternative public works procurements
  • Facilitate multi-step procurement processes that include evaluation meetings, interviews, proprietary meetings, and debriefs with consultants and County staff ensuring compliance with applicable policies and procedures.
  • Facilitate contract negotiations for Guaranteed Maximum Price type contracts.
  • Provide leadership and input to initial agency position on protests from unsuccessful bidders/proposers.
  • Develop, review, and edit boilerplate documents such as solicitations, contracts, letters, forms and manuals for inaccuracies and inconsistencies; research cited references to RCW, WAC or CFR to ensure references are current; and revise and write sections of boilerplate to reflect King County changes in procurement and contracting approach.
Minimum Qualifications:
  • Experience working in Construction and Architectural & Engineering (A&E) contracting; knowledge of industry principles and practices including alternative public works procurement methods.
  • Experience developing and procuring design-build and general contractor/construction manager negotiated procurements as defined in RCW 39.10.
  • Knowledge of contracting laws, regulations, and best practices.
  • Experience managing different opinions
  • Strong communication, interpersonal, writing and customer service skills
  • Intermediate level of technology proficiency using MS Office Productivity tools in your daily work 
  • Ability to manage your time and adapt to changing priorities, work on multiple priorities and projects simultaneously, meet quick deadlines, and produce timely and quality work products
  • Ability to work with people from diverse backgrounds.
We would love it if you had:
  • Associate DIBA or DBIA certification from the Design Build Institute of America
  • Experience with alternative public works delivery methods such as general contractor construction manager and design-build
  • Knowledge of public procurement methods, systems, and processes
  • Experience with LEAN processes and principles
  • Experience with SharePoint, MS Teams, and other collaborative online tools 
 
The Finance and Business Operation Division's mission is to provide exceptional customer value for accounting, procurement, treasury, and small business services. We are actively seeking employees whose behavior is in alignment with our division's core values.  
 
Other Position Information:
This position is FLSA Exempt from the provisions of the Fair Labor Standards Act and is therefore not overtime-eligible. Employees are paid on a bi-weekly schedule, every other Thursday, comprising a 40-hour workweek; normally 8:00 a.m. - 5:00 p.m. Monday through Friday. This position is represented by Teamsters Local 117 PT&A. 

Applicants from this recruitment could be used to fill multiple career service Contract Specialist 2 or Contract Specialist 3 positions. These positions could also be filled as term-limited temporary or Special Duty Assignment contract specialists.
 
The work associated with this position will primarily be performed in a hybrid schedule, working remotely 3-4 days per week, with 1 day per week working in our Seattle King County office. There are in-person meetings needed one day per week.

Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

Employees will be provided with a County issued laptop. When working remotely employees must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.

The Application Process:
A completed King County Application is required. The recruitment for this position is open to all qualified candidates. Applicants from this recruitment may be used to fill future opportunities in this job classification. We highly recommend that you also provide a resume and cover letter addressing how you meet the minimum qualifications and why you are interested in this position.

The first screening of job applications will take place on Monday, August 29th. 
 
Note: Online applications are preferred. However, if you cannot apply online, go to www.kingcounty.gov/jobs for other options.

If you have any questions or concerns while applying, please contact:
Liz Callahan, Recruiter
Email: liz.callahan@kingcounty.gov

Supplemental Information

Forbes recently named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

COVID-19 Vaccination Requirement

King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.

As a condition of employment, prior to a final offer of employment, you will be required to:

  • submit proof of vaccination, or
  • have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.

People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC).

The Executive Branch includes employees in the Executive branch, the Assessor's Office, Elections, the King County Sheriff's Office, and the Executive Office.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
02
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff
03
I understand that this position has a hybrid work schedule which requires at least one work day in the Seattle office for in-person meetings.
  • Yes
  • No

Required Question