Contract Specialist - Assistant

King County   Seattle, WA   Full-time     Administration / Clerical
Posted on November 18, 2022
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Summary

The Department of Community and Human Services values diverse perspectives and life experiences. The Department encourages people of all backgrounds to apply, including Black, Indigenous, and People of Color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with lived experiences.

 
King County's 
Department of Community and Human Services (DCHS) provides equitable opportunities for people to be healthy, happy, and connected to community.


DCHS is looking for a skilled, knowledgeable, highly motivated, and enthusiastic team player to collaboratively help support the Contracts & Procurement Unit, which develops, implements, and oversees compliance with county and department contracting and procurement processes. This includes supporting program staff and managing processes for various human service programs.

 

The Contract Specialist - Assistant is a professional classification that reports directly to the DCHS Contract & Procurement (C&P) Manager and plays a key role in supporting staff in implementing efficient and effective procurement processes for human service programs across DCHS, working with other C&P and staff and program managers. The desired candidate has significant experience in routine contracting activities. The ideal candidate will also prioritize social justice and equity and will commit to creating forward progress in transforming the health of the population in King County.

 

WHO MAY APPLY: This position is open to all qualified candidates that meet the minimum qualifications.

 

REQUIRED MATERIALS: Candidates who wish to be considered for this position must submit an online King County application and respond to the supplemental questions. Your application may be rejected as incomplete if you do not include the requested and relevant information in the online application and supplemental questionnaire. Applications and/or supplemental questionnaires that state, “see my resume” are considered incomplete and will not be considered to be competitive.

 

WORK SCHEDULE/CONDITIONS: This position is scheduled to work 40 hours per week, Monday - Friday, 8am - 5pm. This position meets the provisions of the Fair Labor Standards Act and is overtime eligible with supervisory pre-approval. This position is represented by PROTEC17.

 

Teleworking Requirement 

The work associated with this position will be performed through a combination of teleworking complemented with onsite work and meetings as needed. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
  

Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situationsKing County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.
   
King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. 

 

RECRUITER: Susan Churchill, susan.churchill@kingcounty.gov

Job Duties

  • Respond to procurement and contracting related inquiries from internal and external customers.
  • Support Contract Specialists in preparing requests for proposals for publicly advertised contracts, including development and review of bid specifications, tabulations, solicitation documents, scope of work, technical specifications, and contract terms and conditions.
  • Input data and maintain multiple databases and third-party software applications in a timely and accurate manner.
  • Compile electronic procurement and contract documentation to ensure complete and accurate files.
  • Gather information for vendor disputes and respond to public disclosure requests.
  • Update standard work documents, including procurement and contract templates, user guides, and other resources maintained by the C&P unit.
  • Participate in process improvement projects to streamline operations and make processes more effective and efficient.
  • Assists with coordination of program, finance, evaluation, and administrative teams to support procurement and contract processes.
  • Respond to inquiries from internal and external customers.
  • Perform other related duties as assigned.

Experience, Qualifications, Knowledge, Skills

  • Knowledge of general procurement policies, rules, regulations, and best practices
  • Two or more years of office or administrative support experience, preferably in a complex setting, such as the human services, legal, or medical fields.
  • Demonstrated initiative and accountability in work products and service and the ability to follow-through on issues to completion. Must be dependable and willing to assist co-workers as needed.
  • Demonstrated ability to maintain electronic documents and files, databases, and logs, and accurately enter and track data.
  • Demonstrated ability to provide excellent customer service to interested parties both within and outside the organization.
  • Experience streamlining work processes, improving operations, and decreasing turnaround time in procurement and contracting processes.
  • Demonstrated experience prioritizing workloads, working successfully under pressure with tight timelines, changing priorities, and ambiguous information.
  • Proven ability to work collaboratively with program staff and to interface effectively with County officials and senior management.
  • Demonstrated proficiency with MS Office suite.

 DESIRED EXPERIENCE, QUALIFICATIONS, KNOWLEDGE, SKILLS:

  • Basic understanding of the public procurement and contracting processes for delivering human service programs.
  • Knowledge of equity and social justice principles and practices, and understanding of the effects of place, race, and policy and systems-based inequities on marginalized communities and populations.
  • Experience working collaboratively on a team.

Supplemental Information

Forbes recently named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

COVID-19 Vaccination Requirement

King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.

As a condition of employment, prior to a final offer of employment, you will be required to:

  • submit proof of vaccination, or
  • have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.

People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC).

The Executive Branch includes employees in the Executive branch, the Assessor's Office, Elections, the King County Sheriff's Office, and the Executive Office.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
02
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff
03
Do you have knowledge of general procurement policies, rules, regulations, and best practices?
  • Yes
  • No
04
Describe your experience providing office or administrative support. What supports were you responsible for providing? In what field or industry or office did you work?
05
Describe your experience working under tight deadlines and with ambiguous information, with a number of tasks due simultaneously. How do how you organize and prioritize work quickly?
06
Describe your understanding of equity and social justice principles and practices. How are these reflected in your approach to contracting and procurement?

Required Question