Contract Specialist I

King County   Seattle, WA   Full-time     Administration / Clerical
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Posted on November 16, 2020
Summary

Join our team! The Procurement & Payable (P&P) Section of the Finance and Business Operations Division (FBOD) is looking for a Contract Specialist I.  P&P is a centralized procurement organization for King County. We are looking for a detail-oriented team member who can work both independently and collaboratively in a team environment, is creative, has a sense of humor and enjoys finding solutions to procurement and business challenges. This position provides expertise in the procurement of Architectural and Engineering (AE) and/or construction (public works) contracts for various King County agencies. This position is an entry level professional classification that performs various procurement activities.

FBOD's mission is to provide timely, efficient and accurate accounting, procurement, treasury, payroll, benefits and small business services. We are actively seeking employees whose behavior is in alignment with our division's core values: Respect, Teamwork, Results, and Innovation.

Primary Responsibilities: To be considered for these opportunities, you must at a minimum, demonstrate knowledge, skill and ability to:

  • Provide direction for King County staff in the requirements and regulations concerning cost control, contract compliance and other subject areas as identified 
  • Facilitate the development of training materials and tools in the application of and compliance with policies and procedures relating to capital project procurements and compliance
  • Conduct annual compliance review on agencies capital project contracts 
  • Develop documentation for improving work processes
  • Conduct cost analysis as assigned 
  • Participate in assigned special projects associated with making processes for compliance more effective or efficient for clients 
  • Communicate processes to internal and external customers 
  • Participate in training events, special projects and other duties when applicable
Competitive Candidates will have:  
  • Demonstrated understanding and experience with the principles, practices, and terminology typically used to publicly procure construction and AE services. 
  • Knowledge of contract administration and federal, state, and county statutes and regulations pertaining to procurement of construction and AE contracts. 
  • Experience streamlining work processes, improving operations, decreasing turnaround time, meeting deadlines, and working cooperatively to provide quality seamless customer service. 
  • Strong communication skills; writing, problem-solving, analytical, and investigative research skills. 
  • Intermediate level of proficiency using Microsoft Word, Excel, SharePoint, Adobe Acrobat, and Outlook. 
  • Experience handling multiple projects while managing competing deadlines.
Desirable Qualifications:
  • Public procurement experience.
  • Interpreting and applying local, state and federal laws and regulations.
  • Strong written and verbal communication skills.
  • Adaptability to changing priorities and business processes.
  • Experience working in SharePoint libraries.
Other Position Information: 
This position is non-exempt from the provisions of the Fair Labor Standards Act and is therefore overtime-eligible. Employees are paid on a bi-weekly schedule, every other Thursday, comprising a 40-hour workweek; normally 8:00 a.m. – 5:00 p.m., Monday through Friday.  This position is not represented by a union.

Temporary Telecommuting Requirement:  
The work associated with this position will be performed remotely, at least through July 5, 2021 in compliance with King County’s telecommuting mandate. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (requests for support may be considered) where they can reliably perform work and remain available and responsive during scheduled work hours.  Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.  There will be situations where the employee is required to report to a County worksite.  Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer.
 
The Application Process:
The recruitment for this position is open to all qualified candidates. Applicants from this recruitment may be used to fill future opportunities in this job classification.

A completed King County Application and answers to the supplemental questions (if applicable) are required. We highly recommend that you also provide a cover letter and resume.  Please apply online at www.kingcounty.gov/jobs.

If you have any questions or concerns while applying, please contact:
 Jen Montoya, HR Analyst
 jen.montoya@kingcounty.gov
 206-477-5997

Supplemental Information

Forbes recently named King County as one of Washington State's best employers.
 
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
 
Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
 
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
 
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
Are you applying to this position as a Priority Placement Program Participant AND Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff AND Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County AND I am within two years of the effective date of my layoff AND The position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
02
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff

Required Question