Contract Specialist II

King County   Auburn, WA   Full-time     Administration / Clerical
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Posted on October 16, 2020
Summary



Be a part of King County Parks! We are seeking a meticulous and collaborative individual to provide grants contract support services as a Contracts Specialist II.  This is an exciting opportunity to help shepherd millions in grants contract funding meant to help promote a prosperous and socially just King County. Through our recently approved  2020 - 2025 King County Parks, Recreation, Trails, and Open Space Levy, we are distributing 100 million in grant funds over the next several years.

In close collaboration with program staff, the successful candidate will manage a range of processes and issues related to grant contract advertisement, proposal review, contract execution, and grant contract program management. You will work with King County’s centralized contract team in order to ensure that proper steps are taken in the disbursement of contract funds. This position will also work closely with the Parks Accounting Team in order to keep track of funds awarded.
 
Who is Eligible: The position is open to all qualified candidates.

About King County Parks
King County Parks has evolved from 150 acres in 1938 to more than 28,000 acres. Today, our system consists of more than 200 parks, 175 miles of regional trails, and 215 miles of backcountry trails. Our mission is to steward, enhance and acquire parks to inspire healthy communities. We seek to cultivate strong relationships with community partners to enhance park amenities for all King County residents to enjoy today and for generations to come. Learn more at www.kingcounty.gov/parks.
And check us out on the socials at Facebook, Twitter, Instagram and Flickr.

Permanent Telecommuting Requirement
The work associated with this position will be performed remotely on a permanent basis.  There will be situations where the employee is required to report to a County worksite. Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. 

Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.   Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint. 

To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team.

Work Location: Primarily teleworking and the King Street Center 201 S. Jackson St., Seattle WA 98104 

Work Schedule:This position is exempt from the overtime provision of the Fair Labor Standard Act (FLSA) and is not overtime eligible. This full-time position works a 40-hour work week.
 

Job Duties

Key Job Duties:

  •  Analyze, research and make recommendations in support of the coordination and oversight of grants issued. Review all incoming grant applications and requested grant amounts.
  • Work with Parks Project Managers in order to capture grant proposal solicitation documentation and publish through centralized system.
  • Receive and review grant proposals in coordination with evaluation panel.
  • Work with centralized King County agencies and grant awardees in the development of grant contract and route documents for signature.
  • Coordinate grant award appeals process in accordance with internal policies.
  • Organize grant database documents to ensure comprehensive audit-ready files; ensure completeness of file documentation for grant requirements; prepare grants for close-out and audit.
  • Recommend contract language in order to ensure program control procedures are followed.
  • Analyze and make recommendations regarding compliance issues, violations of contract/grant agreement provisions and policies and procedures.
  • Monitor and report grant program progress and developments to more senior staff as directed.
  • Lead the development of internal procurement and control policies for goods and services contracts.
  • Assist in capital improvement project control audits and control policy development as directed.

Experience, Qualifications, Knowledge, Skills

Required Qualifications:

  • 3 years of experience in the direct and full-time procurement and management of public contracts.
  • Ability to collaborate and work with multidisciplinary staff with diverse personal and professional backgrounds. Participate with perseverance, patience, and humor in high-paced contracting environment with overlapping deadlines.
  • 2 years’ experience with Public Works projects
  • Demonstrated proficiency in the use of Microsoft Office products.
  • Commitment to the goal in King County’s Equity and Social Justice Strategic Plan of, “full and equal access to opportunities, power and resources so all people may achieve their full potential.”

Our ideal candidate will have the following competencies:
  • Communicates effectively by developing and delivering multi-mode communications that convey a clear understanding of the unique needs of the different audiences.
  • Plans and prioritizes work to meet commitments and align with organizational goals.
  • Works collaboratively with others and builds partnerships to meet shared objectives.
  • Optimizes work processes by knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.

The Most Competitive Candidates Will Have:
  • Experience with contract management software systems
  • 4 or more years experience in public contracting
  • 3 or more years experience in public works

Supplemental Information

Application and Selection Process: Application materials will be screened for clarity, completeness including online application, cover letter and resume, and responsiveness to the list of qualifications, skills, and abilities. The most competitive candidates may be invited to participate in one or more panel interviews. Applications without the following required materials may not be considered for this position.

  • King County application
  • Resume
  • Cover Letter detailing your background and what you can bring to this position
  • Responses to supplemental questions
     
Union Membership:  This position is not represented by a union.

Contact Information: For any questions regarding this recruitment, please contact Shawna Ousse at sousse@kingcounty.gov or (206) 263-3536

Forbes recently named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
Are you applying to this position as a Priority Placement Program Participant And Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff AND Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County AND I am within two years of the effective date of my layoff. AND The position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
02
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff
03
How many years of experience do you have in the administration of public contracts?
  • No experience to less than one year
  • One year to less than two years
  • Two years to less than three years
  • Three years to less than four years
  • Four years or more
04
Please describe your experience in the procurement of public contracts. If you don't have this experience, enter N/A.
05
How many years of experience do you have in public works projects?
  • No experience to less than one year
  • One year to less than two years
  • Two years to less than three years
  • Three years to less than four years
  • Four years or more
06
Please describe your experience with capital improvement projects. If you don't have this experience, enter N/A.

Required Question