Contract Specialist II

King County   Auburn, WA   Full-time     Administration / Clerical
Posted on October 13, 2021
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Summary

We are currently seeking a Contract Specialist II for a term-limited temporary (TLT) or Special Duty Assignment (SDA).  This assignment is anticipated to last until December 31, 2023, with the possibility of an extension. Additionally, pending budget approval, we may be filling Career Service (FTE) position (s) with this recruitment.  
 
In this role, you will have the opportunity to provide expertise as a specialist in the procurement and management of architectural, engineering and construction contracts for capital projects, using established methods, policies, and procedures and providing technical contracting support for the Finance Section.   As a member of the contracts team, you will provide excellent customer service and collaborate in a team-oriented environment with the mission to help build parks, trails and natural lands for all.
 
Individuals interested in joining our team must be committed to racial, social and economic equality for ALL people in King County. We welcome applications from people who will help us consistently demonstrate the values of equity, respect and partnership.
 
To learn about the King County Equity and Social Justice Strategic Plan click here.

Hiring Pool Notice: This recruitment may be used to create an eligibility pool to fill current and future Contract II positions over the next six months.  These positions may be Term-Limited-Temporary (TLT), Special Duty Assignment (SDA), or Career Service (FTE).
 
About the Division: Be a part of King County Parks! King County Parks has evolved from 150 acres in 1938 to more than 32,000 acres. Today, our system consists of more than 205 parks, 175 miles of regional trails, and 250 miles of backcountry trails. Our mission is to steward, enhance and acquire parks to inspire healthy communities. We seek to cultivate strong relationships with community partners to enhance park amenities for all King County residents to enjoy today and for generations to come. Learn more at www.kingcounty.gov/parks.

And check us out on the socials at FacebookTwitterInstagram and Flickr.
 
Who is Eligible: This position is open to all qualified applicants, King County and the Parks and Recreation Division values diverse perspectives and life experience and encourages people of all backgrounds to apply.
 
Telecommuting Requirement
The work associated with this position will be performed predominantly by telecommuting, with occasional onsite work and meetings, as influenced by business needs. Employees will have access to shared workspaces at various King County facilities.

Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
 
Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours.
Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.

Work Location: Primarily teleworking and the King Street Center 201 S. Jackson St., Seattle WA 98104 

Work Schedule: This position is exempt from the overtime provision of the Fair Labor Standard Act (FLSA) and is not overtime eligible. This full-time position works a 40-hour work week.

Job Duties

Sample of Key Job Duties:
 

  • Participate in the review and inspection of contractual terms and conditions for compliance with Federal, State and County laws and affirmative-action and non-discrimination requirements; analyze and make recommendations regarding compliance issues, violations of contract provisions, and policies and procedures. 
  • Determine and develop procurement approach (advertisement and/or roster) for non-routine contract awards, bidding requirements, selection criteria and general terms and conditions for procurement. Assist in developing scope of work, evaluation criteria, contract terms and conditions.
  • Develop, implement and manage equitable contracting practices for BIPOC and small business communities. 
  • Manage procurement process from creation of the solicitation document up to notice-to-proceed, assuring notification to, and approval by, multiple County agencies at all appropriate stages in process; identify procurement issues that could impede procurement process. 
  • Analyze scope of work and related issues including federal and state grant funding; anticipate non-routine procurement issues; ensure compliance with codes, policies and procedures.
  • Ensure that all essential contract documentation is in the contract file, accurate and complete for audit purposes. Ensure insurance requirements are met. Manage voluminous project documentation.
  • Manage grant and contract agreements that include state and federal funding sources. Follow terms of grant agreements, perform grant billing and reconciliation per state auditing requirements. 
  • Develop and review technical specifications to ensure quality and consistency. 
  • Ensure that internal database information and publicly accessible information is updated in a timely and accurate manner.
  • Provide direction and training for Contract Specialists and other administrative staff in contracting and grant management.
  • Assist in responding to public disclosure requests, as needed.

Experience, Qualifications, Knowledge, Skills

Required Qualifications: 

  • Minimum of (3) three years in contract administration.
  • Experience managing procurement and administration of construction contracts. 
  • Experience in the management of architectural and engineering contracts.  
  • Experience in business analysis, budgeting, and scheduling practices.
  • Negotiation and project management skills.
  • Knowledge of management and legal issues concerning formulation and administration of public contracts, claims and change orders.
  • Knowledge of business law principles, procurement theory and accounting procedures.
  • Technical writing and proofreading skills, including ability to draft contract language.
  • Exceptional organizational skills that include effective communication methods, keenness to detail, ability to multitask, problem-solving abilities and time management skills. 
  • Skill in establishing effective working relationships with technical and non-technical people.
 
The Successful Candidate Will Have the Following Competencies: 
  • Resourcefulness - Securing and deploying resources effectively and efficiently.
  • Plans and Aligns - Planning and prioritizing work to meet commitments aligned with organizational goals.
  • Manages ambiguity and complexity - Operating effectively, even when things are not certain or the way forward is not clear.
  • Courage - Stepping up to address difficult issues, saying what needs to be said.
  • Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
  • Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.
  • Customer Focused - Building strong customer relationships and delivering customer-centric solutions.
  • Manages Conflict - Handling conflict situations effectively, with a minimum of noise.
 
The Most Competitive Candidates Will Have: 
 
  • Experience in the procurement and management of construction contracts greater than $5 million. 
  • Federal and state grant management experience.
  • Experience in the procurement of architectural and engineering contracts. 

Supplemental Information

Application and Selection Process: Application materials will be screened for clarity, completeness including online application, cover letter and resume, and responsiveness to the list of qualifications, skills, and abilities. The most competitive candidates may be invited to participate in one or more panel interviews. Applications without the following required materials may not be considered for this position. 

  • King County application
  • Resume
  • Cover Letter detailing your background and what you can bring to this position
  • Responses to supplemental questions
Union Representation: This position is not represented by a union.
 
For more information regarding this recruitment, please contact: Shawna Ousse at sousse@kingcounty.gov or (206) 263-3536

Forbes recently named King County as one of Washington State's best employers.


Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.


Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.


Covid-19 Vaccination Requirement

As of October 18, 2021, most* King County employees are required to be fully vaccinated against COVID-19. If hired, you will be required to submit proof of vaccination by October 18th. People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine. Employees may make requests for a reasonable accommodation based on a medical disability or for sincerely held religious beliefs. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.


This directive applies to employees in the Executive branch*, the Assessor's Office, Elections, the King County Sheriff's Office, and the Executive Office.


King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.


To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
Are you applying to this position as an eligible Current or Previous King County Employee Priority Placement Program Participant AND Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff AND Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County AND I am within two years of the effective date of my layoff. AND The position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
02
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff
03
How many years of experience do you have in contract administration?
  • No experience to less than one year
  • One year to less than two years
  • Two years to less than three years
  • Three years or more
04
Please describe your experience managing procurement and administration of construction contracts.
05
Please describe your experience in the management of architectural and engineering contracts.

Required Question