Contract Specialist II

King County   Seattle, WA   Full-time     Administration / Clerical
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Posted on July 15, 2021
Summary

The Department of Community and Human Services (DCHS) values diverse perspectives and life experiences. The Department encourages people of all backgrounds to apply, including Black, Indigenous, and people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans and those with lived experience.

King County's Department of Community and Human Services (DCHS) provides equitable opportunities for people to be healthy, happy, and connected to community.

The Department of Community and Human Services (DCHS) is looking for a skilled, knowledgeable, and highly motivated team player to work in the DCHS Contracts & Procurement Unit (C&P) as a Temporary Long Term (TLT) Contract Specialist II to assist primarily with the administration of federal COVID-19 relief funds.  C&P develops, implements, and oversees compliance with department wide contracting and procurement processes, supporting program staff in all parts of the department. This includes a portfolio of government funds with complex funding sources, including federal, state, and local funding, in various human service programs and services.

The Contract Specialist II is a professional classification that reports directly to the Department's Contract & Procurement Manager and provides expertise in creating and implementing new, efficient, and effective procurement and contracting methods and processes for human service programs within DCHS. The Contract Specialist II supports staff with procurement and contracting responsibilities in various work units using new contract or procurement methods, policies and procedures independently with nominal supervision. The desired candidate has significant expertise in government procurement, contract management, and experience with organizational change. The ideal candidate will also have experience in the field of human services, and will prioritize social justice and equity and commit to creating forward progress in transforming the health of the population in King County.

WHO MAY APPLY: This position is open to all candidates to meet the minimum qualifications.

REQUIRED MATERIALS: Candidates who wish to be considered for this position must submit a complete online King County application and respond to the supplemental questions. Your application may be rejected as incomplete if you do not include the requested and relevant information in the online application and supplemental questionnaire. Applications and/or supplemental questionnaires that state, “see my resume” are considered incomplete and will not be considered to be competitive.

WORK SCHEDULE/CONDITIONS: This is a Special Duty or Term-Limited Temporary (TLT) position anticipated to end June 30, 2022, but subject to change dependent on operational need. This position is exempt from the Fair Labor Standards Act and is not eligible for overtime. Typical hours are Monday - Friday 8am - 5pm. This position is represented by PROTEC17.

Teleworking Requirement 
The work associated with this position will be performed predominantly by teleworking complemented with onsite work and meetings as needed. Employees will have access to shared workspaces at various King County facilities.) Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
 

Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are requiredincluding the wearing of masks in some situations. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.  

RECRUITER: Susan Churchill, susan.churchill@kingcounty.gov

Job Duties

  • Develop the preparation and advertising of RFPs, using effective contract or procurement methods, policies and procedures, in compliance with federal rules and regulations; develops and implements new procedures for selection of bidders; coordinates public pre-bid/pre-proposal meetings; convenes and trains RFP review panelists; reviews bids/proposals and assures compliance with bid or proposal requirements.
  • Create and compile new contract documents, including drafting unique contract terms and conditions, including unique federal terms and conditions. Ensure that all essential contract documentation is in the procurement contract database, accurate, and complete for audit purposes. Manage voluminous electronic project documentation.
  • Works with subject matter experts to edit scopes of work, technical specifications, and other solicitation/contract documents for clarity and consistency, technical specifications, and other solicitation/contract.
  • Collaborate with team members in creating and implementing department wide contracting policies and procedures and provide direction and training for other DCHS program staff in the requirements and regulations concerning the contract process, including incorporating an equity lens.
  • Assist and provide direction and training for other DCHS program staff in the requirements and regulations concerning the procurement process.
  • Works with Prosecuting Attorney and Risk Management to update and maintain contract templates.
  • Perform other duties as assigned.

Experience, Qualifications, Knowledge, Skills

  • Bachelor's degree in Public Administration, Social Services, or Business and three years of experience in planning and/or implementing social services, government programs; or equivalent combination of education and experience.
  • At least three additional years’ experience in negotiating, preparing, monitoring and/or managing service contracts.
  • Knowledge of management and legal issues concerning formulation and administration of public contracts, claims and change orders.
  • Knowledge of applicable procurement case law
  • Skill in applying procurement theory, principles and practices.
  • Skill in training and conflict resolution.
  • Facilitation skills: ability to work as a team member both internally and externally with other jurisdictions and service providers; engage in planning processes that bring together constituencies representing diverse interests and successfully result in concrete products, including working to incorporate an equity lens into the contracting/procurement process.
  • Demonstrated clear and professional-level writing ability for tasks such as drafting contracts, correspondence, and other internal and external documentation.
  • Ability to work under deadlines, work on a number of tasks simultaneously, and organize and prioritize work quickly in response to changing needs.
DESIRED QUALIFICATIONS
  • Understanding of the public procurement and contracting processes for delivering human service programs.
  • Knowledge of equity and social justice principles and practices, and understanding of the effects of place, race and policy and systems-based inequities on marginalized communities and populations.
  • Ability to provide trainings and/or technical assistance with diverse groups using adult learning approaches.
  • Interpreting and applying local, state and federal laws and regulations.
  • Certified Procurement Manager.

Supplemental Information

Forbes recently named King County as one of Washington State's best employers. 

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. 

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
Are you applying to this position as an eligible Current or Previous King County Employee Priority Placement Program Participant AND Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff AND Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County AND I am within two years of the effective date of my layoff. AND The position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
02
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff
03
Do you have a minimum of 3 years of professional contract administration?
04
If you answered yes to the question above, describe your minimum of 3 years of professional contract experience and list the organization name and dates. If you answered no, list N/A.
05
Describe your experience developing and facilitating competitive procurements. Include any government or human services experience, if applicable.
06
Describe your experience with passing through federal funds, including developing and managing processes in compliance with federal Uniform Guidance (2 C.F.R. 200).
07
Describe your experience working under deadlines, with a number of tasks simultaneously, and how you organize and prioritize work quickly.
08
Describe your understanding of equity and social justice principles and practices.

Required Question