Customer Service Specialist III
- Summary
This recruitment will establish an employment list (valid up to one year) to fill future Customer Service Specialist III vacancies as they become available.
This position is responsible for providing routine assistance to jail operations in the areas of cashiering, responding to telephone calls, handling and maintaining inmates' personal property, commissary, and public receptionist responsibilities at the facilities visitation window. Job duties and responsibilities require considerable physical activity, which may include moderate to strenuous lifting. Employees may supervise inmate workers in performing assigned work and must interact with inmates, corrections staff and the general public on a regular basis.
The Department of Adult and Juvenile Detention (DAJD) is a department of over 900 employees consisting of five divisions: Seattle and Kent Detention Facilities, Juvenile Detention, Community Corrections and Administration, and includes positions represented by eleven bargaining units, in para-military hierarchal structure, (chain-of-command) environment.
The Department of Adult and Juvenile Detention (DAJD) is a professional and nationally recognized organization that supports safe, vibrant, and healthy communities in partnership with other criminal justice and human service agencies. DAJD contributes to the public safety of the citizens of King County and Washington State by operating safe, secure, and humane detention facilities and community corrections programs, in an innovative and cost-effective manner.
WHO MAY APPLY: This position is open to all qualified candidates. Internal consideration may be given to current DAJD and King County employees. Applicants requesting Veteran's Preference must provide a copy of their DD-214, a scanned copy (pdf format) will suffice for this purpose.
HOW TO APPLY: Completion of the entire King County application and supplemental questionnaire is required. Do not state "see resume" in employment history and/or supplemental questionnaire. Resumes or letter of interest alone will not substitute for full application. Online applications are preferred. For assistance with the online application process, please contact NEOGOV (Governmentjobs.com) Customer Support toll free at: 1-877-204-4442. To apply, go to: http://www.kingcounty.gov/audience/employees/careers/jobs.aspx
WORK LOCATION: Employees may be assigned to either of two work locations: The Seattle Division, King County Correctional Facility in downtown Seattle, or, the Kent Division, Maleng Regional Justice Center in Kent. Facility/assignments (both locations and shifts) are based on staffing needs of the department and subject to collective bargaining unit bid processes.
WORK ENVIRONMENT: Candidates must be willing and able to work in all areas of the facilities including work in confined spaces of a secured adult detention facility. Incumbent will have direct contact with inmates and the public on a daily basis and may be exposed to a variety of potentially volatile and dangerous situations, including exposure to bio-hazardous material.
WORK SCHEDULE: This is a 40-hour work week, overtime eligible position. Incumbent must be able to work varied shifts which include days, swing, graveyard, holidays, weekends and mandatory overtime. Facilities are operational 24-hours per day, seven days per week. Facility/assignments (both locations and shifts) are based on staffing needs of the department and subject to collective bargaining unit bid processes.
UNION MEMBERSHIP: This position is represented by Public Safety Employees Union - Non- Commissioned - Department of Adult and Juvenile Detention.
TESTING INFORMATION: This position may require technical tests and interviews.
DEPARTMENT CONTACT: Questions regarding this announcement or position may be directed to: Ayana Hawk, DAJD Human Resource Analyst via email to: ayana.hawk@kingcounty.gov- Job Duties
- Receive, store and issue a variety of materials, supplies, clothing and linens; inventory inmate personal property; package and label property.
- Maintain security of records and personal property associated with these processes.
- Provide program-specific information such as rules, regulations and policies; to customers via in-person, or telephone, including greeting visitors, screening calls, directing and responding to public and internal requests.
- Accurately receive, inventory, store and release inmates' personal property, cash/checks, jewelry, and other valuables.
- Accurately receive and process bail monies and official paperwork for inmates.
- Receive, respond, and distribute inmate service requests.
- Process inmates' money releases to the public in a timely and accurate manner.
- Maintain accurate records of inmate accounts, including cash and property.
- Maintain physical security of property room area and control of the commissary.
- Enter and retrieve information on computer terminal, including confidential information. Maintain accountability of the cash drawer balances.
- Collect, store and release inmate property and valuables. Dispose of contraband items, as directed.
- Process inmate commissary orders, distribute and maintain precise records on each inmate item.
- Supervise inmate workers.
- Use of excellent customer service skills, including written and verbal communications, in order to work well with co-workers and the public.
- Perform routine office support duties as assigned and performs other related work, as required.
- Experience, Qualifications, Knowledge, Skills
Applicants should have training or work experience that indicates ability to perform the job assignments stated above. Including, two or more year's cashiering, banking or finance experience and two or more year's customer service/receptionist experience (i.e., answering phones, greeting clients, directing calls and visitors accordingly).
• Must be able to occasionally lift and carry up to 50 pounds. Must be able to frequently bend, stoop, kneel and crawl.
• All applicants must be able to read, write, and speak the English language fluently.
• Ability to pass examination requirements which may include knowledge of basic arithmetic. • • Ability to count cash and reconcile cash transactions, handle financial tasks with accuracy and the expectation of zero cash errors.
• Must possess strong attention to detail to ensure accuracy of recording and tracking data and information.
• Carries out all responsibilities in a professional, honest, ethical and dependable manner. Maintains confidentiality of all information.
• Have strong customer service skills that include patience, attentiveness, and positive speaking demeanor when interacting with a variety of individuals from diverse backgrounds.
• Clear, professional verbal and written communication skills.
• Knowledge of record keeping, report preparation, filing methods and records management techniques.
• Ability to organize and prioritize tasks and assignments as needed. Knowledge of general office procedures, policies and practices, and ability to use computers and other general office equipment.
Most Competitive Qualifications:
• Prior experience.
• Banking experience, cashier experience, or experience working in a retail financial business environment (i.e. check cashing, payday loan establishments, bail bonds, etc.).- Supplemental Information
Necessary Special Requirements: The person selected for this position will be required to complete a thorough background investigation process, including fingerprinting, criminal history check, a polygraph examination and reference checks. A valid Washington State Driver's License or alternate ability to travel around the county by time of hire.
Certification Requirements: CJIS certification is required from date of hire, training is provided on-the-job. Incumbents must recertified on a set schedule.
Selection Process: Your application must provide clear and detailed information on your relevant education, training, work experience and history. Your application materials must validate your answers to the supplemental questions. If your answers cannot be validated, you will not proceed to the next steps of the selection process. Applicants meeting the minimum qualifications will be further screened using additional screening processes, skills assessment tests and/or interviews.
PREA Notification: The Department of Adult and Juvenile Detention (DAJD) follows and maintains federal and state requirements standards including, but not limited to, Prison Rape Elimination Act (PREA) standards which apply to all public and private institutions that house adult or juvenile offenders. PREA standards preclude the department from hiring or promoting anyone who has engaged in, or been convicted of any conduct which would violate PREA standards related to sexual assault including:
• Sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution;
• Convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or,
• Has been civilly or administratively adjudicated to have engaged in the activity described above. Additionally, PREA standards require that the department consider any incidents of sexual harassment involving an inmate or detainee in determining whether or not to hire or promote anyone.
The above is in compliance with PREA and its implementing regulations, 28 C.F.R. Part 115, Subpart A, Section 115.17, Hiring and Promotion Decisions
Forbes recently named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
Covid-19 Vaccination Requirement
As of October 18, 2021, most* King County employees are required to be fully vaccinated against COVID-19. If hired, you will be required to submit proof of vaccination as part of the hiring process. People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine. Employees may make requests for a reasonable accommodation based on a medical disability or for sincerely held religious beliefs. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
This directive applies to employees in the Executive branch*, the Assessor's Office, Elections, the King County Sheriff's Office, and the Executive Office.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
- Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
- Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
- Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
- Transportation program and ORCA transit pass
- 10 paid holidays each year (plus 2 personal holidays)
- Generous vacation and paid sick leave
- Paid parental leave, family and medical leaves, and volunteer leave
- Flexible Spending Account
- Wellness programs
- Onsite gyms and activity centers
- Employee giving program
- Employee assistance programs
- Flexible schedules and telecommuting options, depending on position
- Training and career development programs
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
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01Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? Do you possess the skills and abilities to qualify for this position?
- Yes, I was given a layoff notice from my role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.
- No.
02If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff03Were you referred by a current department employee to this job posting?- Yes
- No
04If yes, please provide the employee's full name. If no, leave this answer blank.05How did you hear about this position?- Career Fair or Recruiting Booth
- King County Website or GovernmentJobs.com
- Display Advertisement
- CorrectionsOne Advertisement
- Referred by King County Employee
- Personal Referral
- Radio Ad or Interview
- Public Safety Testing
- King County Recruiter
- Indeed.com
- Other
06Are you currently, or have you in the past, participated in volunteer activities within a King County Department of Adult and Juvenile Detention facility (Maleng Regional Justice Center, King County Correctional Facility or King County's Juvenile Detention Facility)?- Yes
- No
07Following is a series of supplemental questions designed to assess your job related experience and qualifications. Please note that as part of the screening process, your responses will be reviewed in conjunction with your general application materials. The employment history detailed in your application materials must validate/support your responses to the supplemental questions. If your responses cannot be validated, you will not proceed to the next steps of the review/selection process. The general employment application must be completed to include your work history. You are welcome to submit a resume as well; however, failure to provide a detailed work history on the general application may prohibit further consideration. Do you understand that your responses to the supplemental questions for this position must be supported by your general application materials?- Yes
- No
08Will you be 21 years old or older by the date this announcement closes?- Yes
- No
09Do you possess a valid driver's license and/or can you obtain a Washington State driver's license by the date of employment?- Yes
- No
10Have you undergone the background investigation process for employment with the King County Department of Adult and Juvenile Detention within the last two years?- Yes
- No
11If yes, please specify the approximate date(s) and position(s) for which you previously went through the department's background process.12If required for the position you are seeking, are you willing and available to work at any hours/shift, including days, swing, graveyard, weekends and holidays?- Yes
- No
13If required for the position you are seeking, are you willing to work at any *facility location: Seattle (King County Correctional Facility, King County Courthouse) or Kent (Maleng Regional Justice Center)? (*To include working within the secure perimeter of a detention facility with inmate contact.)- Yes
- No
14How many years of customer service or receptionist experience do you possess? Examples of relevant customer service/receptionist experience may include, but is not limited to: answering phones, assisting clients, providing information to clients, helping customers, etc- No Experience
- Less than one year
- At least one year but less than two
- At least two years but less than three
- At least three years but less than five
- Five or more years
15What does your professional work experience include? Your application materials must demonstrate and substantiate this experience. Check all that apply.- Maintained accurate records of accounts, such as cash and/or property
- Reconciling accounts, cash drawers or registers
- Maintaining balance of cash drawers
- Distributing goods/supplies, sales orders, or inventory items to customers
- Purchasing or assisting with purchasing of supplies
- Taking or receiving customer orders
- Cashiering, including receiving and processing cash, checks, or money orders
- Entering and retrieving information on computers
- Preserve confidentiality of information
- Respond and/or resolve customer/public inquiries
- Escorting visitors or customers at your worksite
- Perform routine office support duties
- Answer and respond to telephone calls
- I do not have experience performing any of the above duties
16Describe your experience in one or more of the following areas: Cashiering, banking, bookkeeping, or other similar work to the job duties as listed in the announcement. Please be specific. Type N/A if you do not have experience.17In three paragraphs or less, discuss your work experience, qualifications, and unique skills that would make you a successful candidate for this role.18All candidates for employment with DAJD must undergo a thorough background investigation process. This process includes a polygraph examination, investigation for criminal activity, traffic records, conviction records, employment and education history, character and reputation in the community, etc. Selected positions may also require psychological testing and evaluation, and a pre-employment general medical physical. Applicants may be rejected for criminal behavior, drug use, or any indications in the areas listed in the “Background Investigation Screening” questionnaire. Are you willing to undergo a background investigation process as described above?- Yes
- No
19The Department of Adult and Juvenile Detention is firmly committed to a drug-free workplace. Employees of the department are prohibited from using illegal drugs. Should you be hired by the Department of Adult and Juvenile Detention, you acknowledge that you will adhere to the department's policies and rules regarding drug use.- Yes
- No
20PLEASE NOTE: A "yes" response to any of the remaining questions may automatically disqualify you from further consideration. Responses will be confirmed and verified in the course of the department's background investigation process. Do you understand that a "yes" response to the remaining questions may automatically disqualify you from further consideration?- Yes
- No
21In the last 3 years, have you illegally used any other controlled substance or other illegal drugs/narcotics? For purposes of this question, illegal drugs/narcotics/controlled substances include, but is not limited to, the following: Cocaine or Crack · Club drugs: Ecstasy, Ketamine, GHB, Rohypnol, or MDMA · Hallucinogens: PCP, Angel dust, Wet, Phencyclidine, LSD, Mushrooms or Psilocybin · Opiates: Opium, Morphine or Heroin · Stimulants: Methamphetamines, Crank, Crystal, Ice, Speed, Glass or Amphetamine · Aerosols: Huffing paint, Nitrous Oxide (Whippits), or Khat- Yes
- No
22In the last 3 years, have you bought, sold, offered to sell, possessed, transported, manufactured, delivered or possess with intent to manufacture or deliver a controlled substance? • Cocaine or crack • Club drugs – Ecstasy, Ketamine, GHB, Rohypnol or MDMA • Hallucinogens – PCP, Angel dust, Wet, Phencyclidine, LSD, Mushrooms or Psilocybin • Opiates – Opium, Morphine or Heroin • Stimulants – Methamphetamines, Crank, Crystal, Ice, Speed, Glass or Amphetamine • Aerosols – Huffing paint or Nitrous Oxide (Whippits), or Khat- Yes
- No
23In the last 3 years, have you been convicted of a domestic violence or a domestic violence-related crime?- Yes
- No
24Have you ever been disciplined in the workplace for sexual, racial, or other harassment or discrimination?- Yes
- No
25If former military, did you receive any discharge other than "Honorable"? If yes, please contact the HR Representative handling this recruitment for information regarding required additional information.- Yes
- No
Required Question