Data and Payroll Coordinator

King County   Seattle, WA   Full-time     Accounting
Posted on June 17, 2022
Apply Now
Summary


Join our Team!  King County Road Services Division has an excellent opportunity for growth and development. We are looking for a knowledgeable Administrator II who excels in customer service and who can perform services such as data management, personnel, finance, problem solving and administrative functions! This is an exciting opportunity to work with the Roads Payroll team and make a difference in our community!

Job Duties

Scope of Job Duties: To be considered for this opportunity, you must, at a minimum, demonstrate knowledge, skill, and ability to:

  • Participate in LEAN initiatives; review and maintain Roads’ payroll processes; recommend and implement streamlining and improvements. 
  • Develop and coordinate programs or projects for Roads Payroll team. 
  • Assist in providing day-to-day administration of Roads collective bargaining agreements as related to pay, including researching and assisting in the reconciliation and implementation of labor agreement retro payment calculations.  
  • Assist in the identification and analysis of financial information, including identifying payroll related discrepancies, auditing time reports to ensure they are in accordance with Collective Bargaining Agreements and King County guidelines. 
  • Preparation and maintenance of records, 10-key by touch data entry, adjustments and corrections to payroll benefit accruals and other payroll information using the PeopleSoft Payroll System. 
  • Develop and maintain monitoring and tracking systems to support the administration of FMLA/KCFML, TRC’s and L&I reimbursements. 
  • Provide information to management and staff on administrative policies and procedures, including collective bargaining agreements in relation to payroll. 
  • Communicate effectively with section leaders when missing critical data for purposes of meeting timely deadlines. 
  • Collect, analyze, and manage payroll data; prepare summary reports and presentations - Assist in data collection and analysis, including preparing summary reports, creating, and using queries and spreadsheets from PeopleSoft.  
  • Resolve payroll data errors or discrepancies for system processing. 
  • Manage and maintain employee related PeopleSoft records such as step progression, benefit service and seniority dates, combo codes, and setting up work schedules and union dues; assist with the onboarding for new staff and develop work processes.
  • Provide PeopleSoft training for new users - Develop training tutorials and manuals.
  • Support the development and maintenance of Roads organizational charts.
  • Other duties as assigned.

Experience, Qualifications, Knowledge, Skills

We are looking for candidates who have/are/can:

  • Customer focused; the ability to work with diverse groups of customers and stakeholders in person, via telephone, and e-mail and the ability to maintain appropriate/high levels of confidentiality.
  • Proactive and able to coordinate a high volume of diverse assignments including modules such as HCM, Time and Labor, Position Management and running queries. 
  • Handle multiple competing priorities and maintain a high level of attention to detail. 
  • Self-motivated with the ability to multitask and manage competing timelines.
  • Working knowledge of payroll processing procedures, payroll tax principles, wage and hour laws, and state and county regulations and ordinances related to payroll production. 
  • Experienced in administering multiple collective bargaining agreements covering administrative, professional, and skilled trade crafts, labor and contract interpretation and application. 
  • Proficient and comfortable with the use of office productivity software and relational databases to create reports and queries. (The county uses Microsoft Office, PeopleSoft HCM and Oracle EBS) and electronic record keeping.
  • The ability to communicate, establish, and maintain effective working relationships.
  • Excellent communication skills; notably positive customer service skills tactfully and courteously.  
  • A strong background in processing time, generating, and running queries and reports, and analyzing and troubleshooting payroll data, or an equivalent background of education and experience.
  • Experience in problem identification, analysis, troubleshooting, and resolution  
  • Knowledgeable about how large organizations work, including how to get things done through formal and informal channels. 
  • Meticulous grammar, editing, writing, and strong attention to detail skills. 
  • Flexible and adapt while working in a multi-faceted and sometimes ambiguous environment. 
  • Understand FLSA law, State regulations and other labor law and governing agencies.
  • Skill in analyzing large amounts of data
  • Skill and accuracy of data entry, data corrections and data integrity
  • Experience working as part of a team as well as working as an individual contributor.
  • Excellent interpersonal skills to handle sensitive and difficult situations.
  • Experience in taking initiative and being accountable for the work product.

Supplemental Information

Other Position Information: This position is non-exempt and overtime eligible. The position is represented by PROTEC 17. Our employees are paid on a bi-weekly schedule, every other Thursday, comprising a 40-hour workweek; normally 8:00 a.m. – 5:00 p.m., Monday through Friday.
 
This recruitment is to fill a special duty assignment (SDA) or term limited-temporary (TLT) opportunity. Applicants from this recruitment may be used to fill future career service vacancies and TLT or SDA opportunities in this job classification for up to 6 months following the placement of a candidate. 
 
Why King County?

  • Competitive – healthcare plans
  • Free – transportation options
  • Manager Support – structured employee assistance program
  • Paid – vacation time (in addition to paid holidays)
  • Paid – sick leave
  • Paid – parental leave
  • Deferred – compensation plan
  • Twelve – paid holidays
  • Awesome Employee Giving Program!
 
TEMPORARY TELECOMMUTING REQUIREMENT
 The work associated with this position will be performed through a combination of teleworking complemented with onsite work and meetings as needed. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
   
 Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions may be required, including the wearing of masks in some situations. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.
 
 King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.
 
 COVID-19 VACCINATION MESSAGE
 King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.
 
 As a condition of employment, prior to a final offer of employment, you will be required to:
  • submit proof of vaccination, or
  • have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC).
 
 The Executive Branch includes employees in the Executive branch, the Assessor's Office, Elections, the King County Sheriff's Office, and the Executive Office. 

 ABOUT THE DEPARTMENT
 King County is the local service provider for the roughly quarter-million people who live in the unincorporated areas of the county; taken together, Unincorporated King County would be the second-largest city in the state. The Department of Local Services includes a Director's Office with a Community Service Area group, and the Road Services and Permitting Divisions. Together, this department provides a single executive point of accountability for delivery of local services to all of the unincorporated areas.
 
 The King County Road Services Division designs, builds, operates and maintains roads and bridges in unincorporated areas of King County in an efficient and environmentally responsible manner to protect the public's investment and facilitate safe travel. The division is committed to ensuring the county's transportation system is safe and efficient for all uses and modes of travel. The Division is responsible for 1,500 miles of road and 182 bridges, 5.7 million feet of drainage ditches, over 44,000 traffic control signs, 78 traffic signals, and 50 traffic cameras in unincorporated King County.  
 ABOUT KING COUNTY
 
 Forbes recently named King County as one of Washington State's best employers.
 
 Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
 
 Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
 
 COMMITMENT TO EQUITY AND SOCIAL JUSTICE
 
 King County is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
 
 To learn more, please visit http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx
 ARE YOU READY TO APPLY?
  
 If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process, or if you have questions, please contact the recruiter listed on this job announcement.
  
  
 The recruitment for this position is open to all applicants. A completed King County Application is required. We highly recommend that you also provide a cover letter and resume.
 
 If you have any questions, please contact Arlecier West, HR Analyst, by e-mail at arwest@kingcounty.gov, or by phone at 206-263-3216. 
 

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
02
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff

Required Question