Deputy Director - Department of Judicial Administration

King County   Seattle, WA   Full-time     Administration / Clerical
Posted on November 20, 2021
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Summary

 

The Deputy Director is responsible for managing daily operations and administrative functions of the King County Department of Judicial Administration (DJA), also known as the Superior Court Clerk’s Office. In addition to operations, the incumbent provides support and consultation to the Director (County Clerk) in creating and managing the department’s budget, overseeing the human resource functions of the department and interpreting and implementing polices, rules, and laws that impact the Clerk’s Office.
 
 
King County is committed to equity and diversity in the workplace. In addition, the county is committed to recruiting and maintaining a quality workforce that shares our guiding principles of being: collaborative, service-oriented, results-focused, accountable, innovative, professional, fair and just.
 
 Who we are: The Department of Judicial Administration (DJA), also known as the Superior Court Clerk's Office, is an innovative, forward-looking agency that uses technology to help perform tasks better, more efficiently and reliably. The Clerk's Office performs a variety of services for the Court, litigants and the general public, including: management of Superior Court case records, in-court staffing for proceedings and exhibit processing, management of financial services and trust funds related to superior court cases, and assisting customers obtain copies, file paperwork, and get the information they need to navigate the court process.
 
Our Mission: To provide professional, high-quality Superior Court record services and justice system programs, while ensuring access to justice and integrity in the process.
 
 

WHO MAY APPLY: This position is open to all qualified King County employees and the general public. DJA values diverse perspectives and life experiences and encourages people of all backgrounds to apply.

The position is posted continuously until filled, first review will occur for applications received by 11/07/2021, 4:30 pm.
   
REQUIRED MATERIALS:
King County Application Form
Resume or CV
Letter of Interest, addressed to "hiring supervisor," detailing your background and describing how you meet or exceed the requirements listed in this job announcement. Your letter of interest will be used to rate your writing skills.


Resume and Letter of Interest can either be attached or in text form as part of the application.
 
WORK LOCATION: This position will be based at the King County Courthouse, 516 3rd Ave, Room E609, Seattle, WA; but will travel to Maleng Regional Justice Center located at 401 4th Ave N Room 2C, Kent, WA; or the Juvenile Clerk's Office located at 1211 East Alder St., Seattle, WA as needed.
 
WORK SCHEDULE: This position works a 40-hour workweek, typically 8:00 a.m. – 5:00 p.m., Monday through Friday. This position is exempt from the provisions of the Fair Labor Standards Act.
 
CONTACT INFORMATION: Please contact Joy Fernandes at 206-477-0774 for any questions regarding this recruitment. 

Job Duties

This position will be responsible for a variety of tasks including but not limited to those listed below: 

Oversee operations of DJA to ensure effective and efficient achievement of the organization's  goals and objectives.

Serve as liaison between DJA and other King County departments and agencies.

Provide guidance to division directors on policies and operations.

Direct the work of the HR Manager in their work in personnel matters and negotiations with collective bargaining units. Maintain clear communications and relationships with the King County Human Resource Department.

 

Supervise professional staff working out of the Director’s Office. Staff are program/project managers who perform a variety of tasks related to data collection and analysis, website management, lean process reviews, finance work, CLE development, and a multitude of other duties that support the overall administration of the Department.

Prepare DJA’s annual budget for approval by Director. Oversee and monitor departmental budget, including revenue collection and expenditures. Analyze annual departmental needs, make budget recommendations and advocate for the resources needed by the department.

Provide direction and input in determining job responsibilities, methods, and performance standards for DJA’s senior management team. Establish work objectives and recommendations for departmental changes.

Serve as Acting Director in the Director's absence; make decisions and provide overall direction and guidance for all employees. 

Experience, Qualifications, Knowledge, Skills

A college degree in judicial administration, public administration, business administration or a similar area, plus at least five years’ experience in public administration, program management and supervision of staff in a public sector agency.  Any equivalent combination of education and experience which provides the applicant with the desired skills, knowledge and ability required to perform the duties described will be considered. 

 

The ideal candidate will have knowledge of and experience executing: 

  • Management theories and practices
  • Human resource management, labor law and contract negotiations
  • Budgeting and strategic planning techniques and principles
  • Organizational planning and operational management
  • Team building and organizational goal setting
  • Policy development
  • Managing a diverse workforce
  • Applicable laws, rules and practices of the justice system

Successful candidates must have strong diplomatic, listening, advocacy and collaboration skills, and an unwavering commitment to equity and social justice.

 

Desirable Qualifications:

A graduate degree in judicial administration or business administration.

 


 
 

Supplemental Information

Forbes recently named King County as one of Washington State's best employers.


Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.


Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.


Covid-19 Vaccination Requirement

As of October 18, 2021, most* King County employees are required to be fully vaccinated against COVID-19. If hired, you will be required to submit proof of vaccination by October 18th. People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine. Employees may make requests for a reasonable accommodation based on a medical disability or for sincerely held religious beliefs. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.


This directive applies to employees in the Executive branch*, the Assessor's Office, Elections, the King County Sheriff's Office, and the Executive Office.


King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.


To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.


Recruitment Process: 
 Applicants that are found to be qualified will be further reviewed for competitive quality. Those applicants that possess the most competitive background in directly related experience, knowledge, and training may be contacted for interviews. Professional reference checks will be conducted prior to any offer of employment.
 
 This selection process may include but is not limited to: evaluation of application materials and supplemental questions, testing and interviewing, and complete reference checks.
 
 

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.