Deputy Director (Operations Manager, Assistant)

King County   Auburn, WA   Full-time     Manufacturing / Production / Operations
Posted on June 23, 2022
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Summary

We are seeking a talented and experienced Deputy Director for the Hazardous Waste Management Program in King County (Program). The regional Program serves all jurisdictions within King County. Managed as a unified Program, work is carried out by staff embedded in four partner agencies. This position manages work across four agencies, and reports to the Program Director.  
 
The Program protects and enhances public health and environmental quality by helping residents and businesses reduce the threat posed by the production, use, storage, and disposal of hazardous materials. For more information visit our website. The Program provides a range of services – including collection and disposal, prevention programs, and policy initiatives. The Program is committed to providing equitable, effective, and inclusive services to residents and businesses across King County. The Program’s Racial Equity Plan is linked here. The Program values diverse perspectives and life experiences in its workforce.

Role of the Position: The Deputy Director is responsible for major Program-wide business functions in a complex organizational environment. This position reports to the Director and is a key member of the Director’s Office team. The position manages a range of responsibilities based on organizational needs and works closely with the Director, the Program’s board and other managers. The position oversees the Program’s financial management, racial equity management, organizational development, workforce, and operating structure.
 
The applicant selected for this position will be a skilled, strategic, collaborative, and energetic leader who can strengthen the Program’s services, support its staff, functions, values, and advance its overall mission. The successful candidate will foster collaboration across the Program’s multi-agency structure and enhance the Program’s reputation for excellence and innovation.

Duration: This is a Special Duty Assignment (SDA) that is expected to last six (6) months.

Who is Eligible: This is an internal posting. This position is open to all King County career service employees that have completed probation. Employees must have their current supervisor's approval to accept an SDA.

Commitment to Equity and Social Justice:
As the only jurisdiction in the world named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.
 
We have a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from vulnerable communities are incorporated into our emergency planning and public outreach efforts. To learn more, please visit http://www.kingcounty.gov/equity.

Telecommuting Requirement
The work associated with this position will be performed by teleworking with some onsite work and meetings.  The frequency of onsite work will be informed by business needs. Employees will have access to shared workspaces as needed at various King County facilities. Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team.

Work Location: Predominately teleworking and the King Street Center 201 S. Jackson St., Seattle WA 98104.

Work Schedule: This position is exempt from the overtime provision of the Fair Labor Standard Act (FLSA) and is not overtime eligible. This full-time position works a 40-hour work week.

Job Duties

Organizational Development

  • Manage organizational and workforce development activities to support the business needs of the Program and a talented, diverse, and adaptable workforce.
  • Improve consistency and accountability for program and workforce management across the Program’s four partner agencies.
  • Identify and help resolve matrix management issues.
  • Oversee continuous improvement initiatives, change management and succession planning.
  • Support organizational values in the workforce and workplace.  
Financial Management
  • Oversee and support the work of the Finance Manager.
  • Steward the financial resources of the Program in fulfillment of its overall mission.
  • Oversee financial management activities including the Program’s funding structure, financial policies, best practices, budget development, and reporting.
  • Maintain strong relationships with finance leadership in the four partner agencies.
Racial Equity
  • Advance the Program’s racial equity values and practices throughout operations, services, workforce, and partnerships.
  • Oversee and support the work of the Racial Equity manager and their team.
  • Build capacity, policies, and skills to support the Program in operating as an anti-racist organization.
Operating Structure
  • Ensure efficient and effective operations in fulfillment of the Program’s mission; lead continuous improvement activities related to operations and workforce.
  • Oversee staffing structure, policies, and processes. Analyze opportunities for improvements and manage resulting changes. Manage coordination structures and practices.
  • Support active collaboration and positive working relationships among managers and across the Program.
Administration
  • Serve as the Director’s Office lead for management of the Program’s matrixed workforce.
  • Manage workforce and operational issues; assess for Director, board, Program and/or partner attention; problem solve, develop action plans, and delegate responsibilities.
  • Develop and manage policies, processes, and structures to support effective operations.
  • Manage initiatives, special projects and other duties as assigned.

Experience, Qualifications, Knowledge, Skills

  • At least 7 years of progressively responsible management experience including organizational development, strategic planning, program management, matrix management, coalition management, and staff supervision; AND have experience or education equivalent to a Bachelor’s Degree in business, management, planning, public administration, organizational development, or a related field; experience in an intergovernmental structure is preferred.
  • At least 8 years of experience successfully leading an interdisciplinary workforce. Ability to develop and maintain an effective, collaborative, and positive staffing environment including workforce development, personnel management, conflict resolution, and guiding staff through adaptation and change.
  • At least 6 years of financial management experience including forecasting, budget development, resource allocation, expenditure tracking, reporting. Knowledge of financial management practices.
  • At least 5 years of experience applying principles of equity and social justice in service-based programs, and working with diverse populations including race, ethnicity, gender, ability, age, sexual orientation, and socio-economic status in a culturally competent manner.
  • A robust and adaptable executive skill set including strong leadership, organization, strategic thinking, organizational development, and excellent written and verbal communication skills; demonstrated ability to be self-directed and adaptable, working in a multi-faceted and sometimes ambiguous environment; ability to track, prioritize and manage multiple issues and competing priorities; demonstrated experience leading inclusive and adaptive group processes.
  • Excellent interpersonal skills and ability to anticipate and successfully navigate issues and perform effectively in a range of situations; experience maintaining positive working relationships with senior managers, elected officials, staff, stakeholders, and partners.
  • Proficiency with information technology including MS Office Suite, SharePoint, remote workforce tools, and other appropriate technology.
  • Experience managing complex organizational environments that will support a matrixed structure and workforce that spans multiple agencies. Experience developing a culturally, technically, and generationally diverse workforce in a collaborative manner; experience working in an organized labor environment is desired.
  • Public sector work experience with a service-based organization; experience with key functions of organizational leadership, including program/project management, performance management, financial management, workforce management, reporting, communications, planning, and general administration.

Supplemental Information

Application and Selection Process: Application materials will be screened for clarity, completeness including online application, cover letter and resume, and responsiveness to the list of qualifications, skills, and abilities. The most competitive candidates may be invited to participate in one or more panel interviews. Applications without the following required materials may not be considered for this position.

  • King County application
  • Resume
  • Cover Letter detailing your background and what you can bring to this position
  • Responses to supplemental questions
Union Membership: This position is not represented.

For more information regarding this recruitment, please contact:
Deena Prasad, Senior Human Resource Analyst
deprasad@kingcounty.gov
206-263-0101

Forbes recently named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

COVID-19 Vaccination Requirement

King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.

As a condition of employment, prior to a final offer of employment, you will be required to:
  • submit proof of vaccination, or
  • have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC).

The Executive Branch includes employees in the Executive branch, the Assessor's Office, Elections, the King County Sheriff's Office, and the Executive Office.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
Do you have more than 7 years of management experience?
  • Yes
  • No
02
If yes to question #1, please summarize your years of experience in the following areas, including your role and scope of responsibilities: • Program management • Financial management • Workforce management and supervision (If you selected no, type N/A)
03
Do you have more than 5 years of experience applying principles of racial equity and social justice?
  • Yes
  • No
04
If yes to question #3, please summarize you experience applying racial equity best practices in various management functions and public sector services. (If you selected no, please type N/A)
05
Please describe your experience managing large-scale organizational development activities. Include your role, organization size, activity type and purpose, and outcomes achieved.

Required Question