Deputy Recorder

King County   Seattle, WA   Full-time     Administration / Clerical
Posted on September 9, 2022
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Summary


The Records and Licensing Services Division is seeking individuals who are passionate about customer service and are eager to work as part of dynamic team in an exciting Career Service position. These Deputy Recorder-Customer Service Specialist 3 positions provide you with the opportunity to demonstrate your direct customer service talent in an environment dedicated to trust, collaboration, and building rapport with your colleagues and customers.  

Our ideal candidates have demonstrated a high degree of commitment to customer service, learn quickly, and can produce innovative solutions to problems working in a fast-paced, high-volume office.  Our candidates will be flexible, have the ability to identify and develop efficient practices and procedures, and are patient and focused on listening to King County customers. We are looking for someone who has excelled in a team environment and is known for their energy, ambition, taking initiative and their positive, can-do attitude.
 
This posting will be used to fill positions currently open and to create a pool for future hires up to one year.

 Scope of Job Duties: To be considered for this opportunity, you must at a minimum demonstrate skill and ability to: 
 

  • Process marriage license application data; email and document records management; mail sorting, filing and phone support;
  • Have high proficiency in adapting to new software systems.
  • Provide accurate guidance on the phone, in person, and via mail advising customers of documents and other information required;
  • Have strong comprehension and problem-solving skills with the ability to troubleshoot quickly and correct errors, be detail oriented and work with a high level of accuracy;
  • Assist in administrative duties including: Filing, sending letters, and making copies.
  • Examine documentation for legal requirements;
  • Provide accurate information about policies, procedures, codes, and regulations; 
  • Problem solve and research with limited guidance and approach tasks with energy and a sense of urgency in situations that require a quick turnaround while providing exceptional customer service to all stakeholders in person, on the phone, and via mail;
  • Ability to work collaboratively with others on the team and in and outside of the department.
  • Commitment to providing excellent customer service through effective verbal and written communication.
  • Ability to build rapport with a variety of people through active, attentive listening, and respect for differing backgrounds and points of view. 
  • Ability to receive feedback with grace and introspection and incorporate it into making meaningful changes. 
  • Ability to learn quickly when facing new situations and opportunities and handle tough situations. 
  • Obtain, monitor, track, and organize data that may require information searches through files, policies, procedures, records, or computer files while being highly detailed;
  • Collect and process payments, verify and reconcile data discrepancies and balance daily cash in compliance with the County and State cash handling and receipting procedures;
  • Contribute to the RALS team by bringing your innovative ideas and "can do" attitude!

You would be great for this role if you: 
 
  • Are able and confident in your ability to interpret, apply, and follow rules, regulations, codes, laws, policies, procedures, and ordinances;
  • Are comfortable with change and continuous improvement in your daily work;
  • Have an intermediate or higher level of expertise with Microsoft Office (especially Excel) as well as accurate cash handling skills;
  • Can coordinate a high volume of diverse assignments and multiple competing priorities with a strong attention to detail and follow-up;
  • Are passionate about serving King County’s diverse community; 
  • Have excellent communication and customer service skills in order to successfully communicate with a wide audience in varied communication settings; and 
  • Have patience and adaptability in handling heavy workloads.
What you need to know:
 
  • The work week is 40 hours, typically Monday – Friday 8:00 am – 5:00 pm.
  • This position is overtime eligible and may be mandatory at times.
  • This position is represented by the Teamsters Local 117 Administrative Employees union.
  • By contract, this position will participate in the Western Conference of Teamsters Pension Trust (WCTPT) contributions. .50 cents per hour will be deducted from members’ hourly rate. This deduction is reflected in the rates provided on this posting.
 
 Are you ready to APPLY?
These Career Service positions are open to all qualified applicants. To be considered, you must submit a completed King County application.  We also highly encourage you to submit a resume and cover letter referencing your qualifications as it pertains to this position.
 
 
 If you have any questions, please contact DES Talent Solutions.
 
 

Supplemental Information

Forbes recently named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

COVID-19 Vaccination Requirement

King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.

As a condition of employment, prior to a final offer of employment, you will be required to:

  • submit proof of vaccination, or
  • have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.

People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC).

The Executive Branch includes employees in the Executive branch, the Assessor's Office, Elections, the King County Sheriff's Office, and the Executive Office.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
Are you applying to this position as an eligible Current or Previous King County Employee Priority Placement Program Participant AND Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff AND Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County AND I am within two years of the effective date of my layoff. AND The position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
02
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff

Required Question