Executive Assistant

King County   Seattle, WA   Full-time     Administration / Clerical
Posted on May 12, 2022
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Summary

**This position is a one-year term limited temporary (TLT), or Special Duty Assignment (SDA), but may be extended based on business needs.
 
The Department of Local Services – Road Services Division is searching for a seasoned professional to provide executive-level support to the Division Director, Deputy Director and to the Road Services Division. This role serves as a key member of the office administrative team. In this position, you will have the opportunity to have daily interaction with a diverse group of internal and external stakeholders. Our successful candidate will be a self-starter who has excellent customer service and interpersonal skills, a keen attention to detail, an ability to work in a collaborative and ambiguous environment, and a strong background in providing executive-level support.

This hybrid position combines aspects of in-person and telecommute work. There is always an option to come into the office if desired, but will be required for some in person meetings, typically on Tuesday and/or Wednesdays.

The first round of interviews are tentatively scheduled for the week of June 13th.
 
SCOPE OF JOB DUTIES: The successful candidate, at a minimum, will demonstrate skill or ability to:
 

  • Manage the day-to-day administrative affairs of the Director’s schedule; 
  • Triage incoming communication, prioritizing and determining its disposition; 
  • Respond to calls from customers, other agencies, and elected officials in a courteous and efficient manner, routing to appropriate staff or managers; 
  • Review, proofread, and format correspondence to ensure accuracy and completeness, etc. as well as consistency with organizational policy;
  • Organize and compile materials required for the transmittal of division legislation or reports to the King County Council, following established protocols and procedures;
  • Maintain confidential information in a professional manner; 
  • Prepare for and participates in meetings, as assigned, for the purpose of conveying and gathering information regarding a wide variety of subjects; 
  • Research a variety of topics for the purpose of ensuring compliance with policies and procedures;
  • Be flexible and comfortable not having the full picture before acting and willingness to move forward despite uncertainty;
  • Be comfortable in and understands the organizational structure and the ability to be politically savvy;
  • Understand the importance of effectively build meaningful relationships with internal and external stakeholders; 
  • Have a process improvement mindset;
  • Perform additional duties or special projects as assigned.
 
WE ARE LOOKING FOR CANDIDATES WHO:
 
  • Have a strong background supporting an Executive Director, Director/CEO, COO, or other similar senior-level executive and demonstrated ability to maintain confidentiality and use of good judgment in making independent decisions with a high degree of tact and diplomacy; OR an equivalent background of education and experience;
  • Is proactive and able to manage a high volume of diverse assignments and projects. Can handle multiple competing priorities and maintain attention to detail;
  • Have meticulous grammar, editing and writing, presentation and communication skills;
  • Are knowledgeable about how large organizations work, including how to get things done through formal and informal channels;
  • Can be flexible and adapt as required, while working in a multi-faceted and sometimes ambiguous environment;
  • Are culturally aware and comfortable having complex and challenging discussions about race and diversity in the workplace and are dedicated to building bridges;
  • Are comfortable and proficient in using Office Productivity tools in your daily work (the county uses Microsoft Office).
  • Who have knowledge of local government or public sector, is desirable.  
 
SUPPLEMENTAL INFORMATION 
  • This position is an appointed, non-exempt position therefore, eligible for overtime. 
  • This position is not represented. 
 
Why King County?
  • Competitive – healthcare plans
  • Free – transportation options
  • Manager Support – structured employee assistance program
  • Paid – vacation time (in addition to paid holidays)
  • Paid – sick leave
  • Paid – parental leave
  • Deferred – compensation plan
  • Twelve – paid holidays
  • Awesome Employee Giving Program!

Supplemental Information

ABOUT THE DEPARTMENT
 
King County is the local service provider for the roughly quarter-million people who live in the unincorporated areas of the county. Taken together, the population in unincorporated King County would be the second-largest city in the state. The Department of Local Services includes a Director's Office and the Road Services and Permitting Divisions. The Director’s Office includes a robust Community Service Area group focused on identifying and responding to the needs of urban and rural unincorporated King County residents and business. The department provides a single executive point of accountability for delivery of local services to all of the unincorporated areas.

ABOUT THE DIVISION

Unincorporated King County is home to roughly a quarter million people. Collectively, these communities would be the second-largest city in the state. Millions more use the roads to access jobs and recreational activities in urban and rural King County. The Roads Services Division is committed to ensuring the county's road system is safe and efficient for all uses and modes of travel.
 
 The division is faced with a long-term structural funding problem, yet is responsible for 1,500 miles of roads and 182 bridges, 5.7 million feet of drainage ditches, over 44,000 traffic control signs, 78 traffic signals, and 50 traffic cameras in unincorporated King County.

Forbes recently named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

COVID-19 Vaccination Requirement

King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.

As a condition of employment, prior to a final offer of employment, you will be required to:

  • submit proof of vaccination, or
  • have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.

People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC).

The Executive Branch includes employees in the Executive branch, the Assessor's Office, Elections, the King County Sheriff's Office, and the Executive Office.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

 
 Are you ready to APPLY?
 
 If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process, or if you have questions, please contact the recruiter listed on this job announcement.
 
 The recruitment for this position is open to all applicants. A completed King County Application is required. We highly recommend that you also provide a cover letter and resume.
 
 If you have any questions, please contact Jen Irwin, Senior HR Analyst,  by e-mail at jirwin@kingcounty.gov, or by phone at 206-263-0601. Connect with Jen on LinkedIn

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
02
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff

Required Question