Finance Manager- Healthcare for the Homeless (Administrator IV)

King County   Seattle, WA   Full-time     Finance
Posted on September 19, 2022
Apply Now
Summary

Public Health - Seattle & King County is seeking a skilled and dedicated Finance Manager (Administrator IV) for the Healthcare for the Homeless (HCH) program within the Community Health Services (CHS) Division. The CHS Division works to assure basic health and human services are available to the most vulnerable people in King County. The Healthcare for the Homeless program provides healthcare services for people experiencing homelessness in King County and provides leadership to help change the conditions that deprive our neighbors of home and health. The program has more than $40 million annual budget with multiple distinct grant compliance requirements for federal and local funders.  

Commitment To Equity And Social Justice: As the only county in the United States named after Martin Luther King Jr, one of the most influential civil rights leaders in our nations' history, King County is a vibrant community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the artistic and social traditions of many cultures. Together, we're changing the way government delivers service and winning national recognition as a model of excellence.

We continue to build on an enduring legacy of shared values of equity and social justice, employee engagement, innovative thinking, and continuous improvement. With this commitment, King County has adopted a pro-equity agenda aimed at advancing regional change and is developing the systems and standards necessary to achieve better outcomes for all of our residents, regardless of their race or income. All of these qualities make King County one of the nation's best places to live, work, and play.

Job Duties

  • Oversee financial and business management activities performed for the HCH program —including developing, preparing, and monitoring the annual and long-term budget—and report regularly on budget and other performance measures.
  • Research and determine financial impacts related to changes in personnel, grant funding, grant requirements, regulations, etc. Provide recommendations on use of new funding, and adapt programs to possible funding reductions.  
  • Monitor grant expenditures and reimbursements and closure of grants.
  • Manage year-end processes including revenue and expenditures accruals.
  • Perform quarterly financial forecasting for the HCH program.  
  • Provide leadership in finance and budget aspects of audits and financial reviews of the program.
  • Provide supervision and guidance to the section’s team of three financial professionals Lead annual financial site visits with all contracted agencies
  • Provide leadership to provision of financial incentives to community members with lived experience of homelessness for advising program priorities, to ensure accuracy, timeliness and allowability.
 
Provide contracting support for Healthcare for the Homeless (HCH) program
  • Assist with the development and negotiation of contracts, procurement process, and approval final contract budgets for up to 20 community agencies performing work on behalf of the program. 
  • Lead development of annual contracting plan, aligning and braiding multiple funding sources to up to 20 sub-awardees, ensuring alignment and allowability.
  • Provide guidance to program staff about contracts, procurement, and invoicing, in alignment with Division, Department and County guidelines. [HD1] 
  • Compile, review, and complete finance analyses? related to grant applications
  • [HD2] Review all HRSA 330h Notices of Awards (NOAs) including funding levels, periods, and terms.
  • Conduct review all Sub-Recipient Pre-Award Assessment documents submitted by agencies and complete HCH’s program pre-award risk assessment forms. Conduct sub-awardee rating forms.
  • Liaison with Federal Grants Management Officer for grant management issues.
  • Review accounts receivable agreements’ budget information, dates and terms.
  • Prepare accounts receivable invoices to funders.
 
Reporting and other responsibilities
  • Perform routine and ad-hoc analyses requiring research, compilation, and interpretation of financial data. Examples include, but are not limited to, cost comparisons, program financial performance evaluations, and cost/price analyses.
  • Participate in and provide oversight to process of review and approval of monthly contractor invoices.
  • Participate as financial expert in Operational Site Visits (OSV) conducted by Health Resources and Services Administration (HRSA).  
  • Coordinate completion of all required reports per 330h grant requirements, including compilation of Federal Financial Report (FFR), preparation of budget for Service Area Competition (SAC) applications, Budget Period Renewal (BPR) Progress Reports and other reporting as needed.
  • Gather internal and contractor financial information, compile and analyze for annual Uniform Data System (UDS) report. 
  • Support Community Health Services Finance Manager with developing and improving CHS division financial management tools and processes. 
  • Coordinate with HCH Operations Manager and Program Director on program financial management, investment strategies, new program opportunities, and federal grant tracking and compliance.
  • Participate in racial equity and social justice work of the team overall and provide leadership in applying anti-racist principles to budgeting, finance, and contracting work of the program.
 [HD1]Unclear to me if this was internal program mgrs or external agency staff – either way, not needed as we don’t really have this position as a single point of contact.
 [HD2]Someone else actually keeps the workbook updated now

Experience, Qualifications, Knowledge, Skills

  • Advanced demonstrated ability in gathering, analyzing, and presenting financial information using: Microsoft Excel (proficiency is required; required abilities include fluency in running pivot table, v-lookup and comfortable to work on big datamines)
  • Knowledge and demonstrated ability applying generally accepted accounting principles (GAAP, and/or GASB) including but not limited to: knowledge of the different methods of accounting (i.e. accrual, cash); demonstrated ability to interpret and apply existing, new, or revised accounting principles, standards, and concepts to make accounting reports accurate; demonstrated understanding of accounting terminology and application, and how to apply accounting principles and procedures to work products.
  • Demonstrated knowledge and experience with grants management including compliance, monitoring, billing and reporting. This knowledge and experience is typically obtained through obtaining a Bachelor's Degree in Accounting, Finance, Business, or a related subject and 3 years of relevant work experience; or an Associate's Degree and 5 years of relevant work experience.
  • Demonstrated knowledge and familiarity with Uniform Guidance 2 CFR 200, the Uniform Administrative requirements, cost principles and audit requirements for federal Awards. 
  • Experience with complex financial analysis including understanding the impact decisions have on the program, division and department; analyzing data from a large financial management or Enterprise Reporting Planning (ERP) system; experience providing substantive analysis and recommendations; experience drafting narrative sections and explanatory tables, graphs, and charts that report program financial performance, trends, and areas benefiting from management's attention.
  • Demonstrated ability developing and monitoring complex budgets including but not limited to understanding of budget terminology in local government; demonstrated ability to effectively collaborate with program and financial staff to facilitate budget development and execution.
  • Strong written and verbal communication skills.
  • Demonstrated experience implementing internal controls to ensure financial integrity and compliance.
  • Ability to build respectful and productive relationships with internal colleagues and external clients; establish and maintain effective working relationships with multiple, diverse stakeholders.

 Desired Qualifications:
  • Certified Public Accountant (CPA), Certified Management Accountant (CMA), Certified Grants Management Specialist (CGMS) or other equivalent professional designation.
  • Advanced knowledge of federal grants management, accounting, audit, and public sector budgeting. 
  • Knowledge of Health Center Program Requirements of Health Resources and Services Administration (HRSA) and Uniform Data System (UDS) (Uniform Data System) report requirements.
  • Oracle E-Business Suite (EBS) knowledge and experience. 
  • Three - Five years of relevant experience in finance or business.

Supplemental Information

Forbes recently named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

COVID-19 Vaccination Requirement

King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.

As a condition of employment, prior to a final offer of employment, you will be required to:

  • submit proof of vaccination, or
  • have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.

People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC).

The Executive Branch includes employees in the Executive branch, the Assessor's Office, Elections, the King County Sheriff's Office, and the Executive Office.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

Forbes recently named King County as one of Washington State's best employers. 
 
 Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. 
 
 Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
 
 King County is an Equal Employment Opportunity (EEO) Employer
 No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
COVID-19 Vaccination Requirement
King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.
As a condition of employment, prior to a final offer of employment, you will be required to:
• submit proof of vaccination or
• have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
 
People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC).
 
The Executive Branch includes employees in the Executive branch, the Assessor’s Office, Elections, the King County Sheriff’s Office, and the Executive Office. King County is an Equal Employment Opportunity (EEO) Employer. 
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
 
To Apply
 
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the
application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
 
Who May Apply: This Career Service position is open to all qualified applicants.

 Application Process: 
 The following items are required to be considered for this vacancy:
  • An electronic application through www.kingcounty.gov/jobs or www.governmentjobs.com (use the "Apply" link) including work history and position duties.
  • Responses to Supplemental Questions. Please do not copy and paste your resume or resume sections as responses to Supplemental Questions. Doing so will result in an incomplete application, unless the submitted information completely and directly answers the questions posed. 
  • A structured Cover Letter, detailing how you meet or exceed the qualifications of the position.
 
Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed NeoGov application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.
  • The selection process may include but is not limited to: evaluation of application materials and supplemental questions, interviewing, and testing. For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring.
  • Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
  • Staff may be required to play an active role in the event of a public health emergency, which may include changes in responsibilities, work location and working hours.
 
Necessary Special Requirements
  • The selected candidate will be required to pass a thorough background investigation.
  • Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
  • Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing required training on time.
Work location: This position is based out of the Chinook Building, located at 401 5th Ave in Seattle.
 
Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.  Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.  There will be situations where the employee is required to report to a County worksite.  Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer.
 
To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.          
 
Work schedule: This position is FLSA Exempt and is ineligible for overtime pay. The normal work week for this position is Monday through Friday, 8:00 a.m. to 5:00 p.m.
   
Union affiliation:
This position is not represented by a labor union.
 
Contact:
For more information about the application process, please contact Catherine Fitzpatrick, HR Analyst at Catherine.fitzpatrick@kingcounty.gov.    

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
Do you have experience with contracts/grants management including compliance, monitoring and billing, especially federal grants?
  • Yes
  • No
02
If you answered 'yes' to question #1, please describe your experience with contracts/grants management including compliance, monitoring and billing and the types and sizes of grants. If you answered 'no' then put N/A.
03
Do you have skill and experience in gathering, analyzing and presenting financial data and information using Advanced Microsoft Excel? Examples of advanced skill in Excel include fluency in running pivot table, v-lookup and comfortable working in big datamines.
  • Yes
  • No
04
If you answered 'yes' to question #3, please describe the functions you are able to use comfortably with Excel. If you answered 'no' then put N/A.
05
Do you have demonstrated experience developing and monitoring large, complex budgets that include multiple funding sources?
  • Yes
  • No
06
If you answered "yes" to question #5, describe your relevant experience and skills. If you don't have this experience, please answer "N/A".
07
Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
08
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff

Required Question